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You have a lot of deadlines to manage. What’s the best way to keep them all under control?

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As a food scientist, you have to juggle multiple projects, deadlines, and stakeholders. Whether you are developing new products, testing quality and safety, or conducting research, you need to manage your time and resources effectively. How can you keep all your deadlines under control and avoid stress and burnout? Here are some tips to help you plan, prioritize, and perform better.

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Maryse Colette Adiaheno

Food Technologist & Project Manager/ PMP??, PSM??
Nicola Gaffney

QQI Assessor
Charles Rajasekaran Jayaseelan

Ex. CPP Project & Sr. Operation head - Mazoon Dairy Company, Muscat at S O Oman. Ex. HATSUN Tech. Head - Sr. General…

1 Use a calendar tool

One of the simplest and most effective ways to keep track of your deadlines is to use a calendar tool. You can use a digital or a paper-based one, depending on your preference and convenience. A calendar tool helps you visualize your tasks, deadlines, and milestones, and reminds you of what you need to do and when. You can also use it to schedule meetings, appointments, and breaks, and to sync with other people's calendars. Make sure you update your calendar regularly and check it every day.

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Maryse Colette Adiaheno

Food Technologist & Project Manager/ PMP??, PSM??
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Je suis une fervent partisane de la technologie, j'ai intégré l'utilisation de calendriers numériques et d'outils innovants tels que Microsoft To-Do ou Microsoft Project selon l’envergure du projet dans ma routine quotidienne. Cette approche m'a permis de maintenir une organisation optimale et de suivre méticuleusement chaque étape de mes projets. En effet, je m'assure que chaque tache est planifiée et réalisée en temps voulu, garantissant ainsi la livraison ponctuelle dans les délais impartis. La combinaison de ces outils technologiques avec ma gestion proactive du temps m'a non seulement permis de rester sur la bonne voie, mais aussi de maximiser mon efficacité et ma productivité.

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Tanvi Chauhan

Building a Future Where Health & Wellness Converge ??Seeking Collaborations and Mentors in the Health & Wellness, as well as the Food & Beverage Industry
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Utilize a digital or physical calendar tool to organize and track deadlines. Schedule tasks, meetings, and milestones, setting reminders to ensure nothing falls through the cracks. Sync your calendar across devices for easy access and updates.

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2 Break down your projects

Another way to manage your deadlines is to break down your projects into smaller and manageable chunks. This helps you avoid feeling overwhelmed by the scope and complexity of your work, and allows you to focus on one step at a time. You can use a project management tool or a simple checklist to outline the stages, tasks, and subtasks of your projects, and assign them deadlines, priorities, and responsibilities. You can also use this tool to monitor your progress, track your time, and communicate with your team members.

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Tanvi Chauhan

Building a Future Where Health & Wellness Converge ??Seeking Collaborations and Mentors in the Health & Wellness, as well as the Food & Beverage Industry
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Divide large projects into smaller, manageable tasks with their own deadlines. This approach helps you focus on individual steps, making progress more achievable and allowing for better time management.

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3 Set realistic and flexible goals

A third way to keep your deadlines under control is to set realistic and flexible goals. You need to be honest with yourself and others about what you can achieve and how long it will take. You also need to account for possible delays, changes, and obstacles that may affect your work. You can use a SMART framework to set goals that are Specific, Measurable, Achievable, Relevant, and Time-bound. You can also use a buffer time to give yourself some extra room for adjustments and revisions.

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Nicola Gaffney

QQI Assessor
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I can’t advocate enough for setting SMART goals. And prioritise. See how the goals interact and use that to guide your prioritisation and progression. Do what is needed first, then if there’s time, revise your add a flourish.

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Tanvi Chauhan

Building a Future Where Health & Wellness Converge ??Seeking Collaborations and Mentors in the Health & Wellness, as well as the Food & Beverage Industry
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Establish realistic deadlines for each task, considering factors like complexity, resources, and unforeseen challenges. Allow flexibility in your timelines to accommodate unexpected delays or changes while maintaining overall progress.

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4 Prioritize and delegate

A fourth way to manage your deadlines is to prioritize and delegate. You need to identify the most important and urgent tasks that contribute to your goals, and focus on them first. You also need to recognize the tasks that are less critical or can be done by someone else, and either postpone or delegate them. You can use a matrix tool or a simple ranking system to prioritize your tasks based on their impact and urgency. You can also use a delegation tool or a clear instruction to assign tasks to others and follow up with them.

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Charles Rajasekaran Jayaseelan

Ex. CPP Project & Sr. Operation head - Mazoon Dairy Company, Muscat at S O Oman. Ex. HATSUN Tech. Head - Sr. General Manager Dairy Arokiya Milk, Ghee, Hatsun Curd Arun IBACO Icecream & Dry Milk
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Unrealistically planned projects put owners directors suppliers vendors ground staff erecting commissioning technicians under terrible pressure none is enjoying the work. - One thing I’ve found helpful… - Actually, I disagree with… - An example I’ve seen is…

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Tanvi Chauhan

Building a Future Where Health & Wellness Converge ??Seeking Collaborations and Mentors in the Health & Wellness, as well as the Food & Beverage Industry
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Identify tasks based on their urgency and importance, prioritizing those with approaching deadlines or significant impact on project milestones. Delegate tasks whenever possible, trusting team members to handle responsibilities effectively and lighten your workload.

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5 Review and reward

A fifth way to keep your deadlines under control is to review and reward. You need to evaluate your performance and results regularly, and learn from your successes and failures. You also need to acknowledge your efforts and achievements, and celebrate them with yourself and others. You can use a feedback tool or a simple survey to collect and analyze data and feedback from your work. You can also use a reward tool or a simple treat to motivate and appreciate yourself and your team members.

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Tanvi Chauhan

Building a Future Where Health & Wellness Converge ??Seeking Collaborations and Mentors in the Health & Wellness, as well as the Food & Beverage Industry
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Regularly review your progress against deadlines, assessing what's on track and what needs adjustment. Celebrate achievements and milestones along the way, rewarding yourself and your team for meeting deadlines and maintaining motivation.

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6 Seek help and support

A sixth way to manage your deadlines is to seek help and support. You need to realize that you are not alone, and that you can rely on others for assistance and advice. You also need to take care of your physical and mental health, and avoid stress and burnout. You can use a network tool or a simple contact list to connect with your colleagues, mentors, friends, and family, and ask for their help and support. You can also use a wellness tool or a simple activity to relax and recharge yourself and your team members.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Alexey Tomsov

Food Technology Lead @ Redefine Meat | M.Sc. Food Engineering | Flexeterian Foodie ????
(已编辑)
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As an R&D food engineering team leader, managing multiple projects with strict deadlines can be a challenge. Online product management tools become essential by providing a central platform to collaborate, track progress, and meet critical deadlines. From recipe development to pilot production runs, these tools ensure everyone on the team is on the same page and working efficiently towards a successful launch.

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You have a lot of deadlines to manage. What’s the best way to keep them all under control?

1

2

3

4

5

6

7

1 Use a calendar tool

2 Break down your projects

3 Set realistic and flexible goals

4 Prioritize and delegate

5 Review and reward

6 Seek help and support

7 Here’s what else to consider

Food Science

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You have a lot of deadlines to manage. What’s the best way to keep them all under control?

1

2

3

4

5

6

7

1 Use a calendar tool

2 Break down your projects

3 Set realistic and flexible goals

4 Prioritize and delegate

5 Review and reward

6 Seek help and support

7 Here’s what else to consider

Food Science

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