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You have a large amount of data to organize. How can you use spreadsheet tools to make it more manageable?

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Data is essential for any business, but it can also be overwhelming if you have to deal with large amounts of it. How can you make your data more manageable and useful? One way is to use spreadsheet tools that can help you organize, analyze, and present your data in a professional way. In this article, you will learn how to use some of the most common and powerful spreadsheet tools to make your data work for you.

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Artjoms Timkovs

?? E-commerce Project Manager at IGLU Soft Play ??? Member at the Red Cross

1 Sorting and filtering

One of the first steps to make your data more manageable is to sort and filter it. Sorting allows you to arrange your data in ascending or descending order based on one or more criteria, such as date, name, or value. Filtering allows you to display only the data that meets certain conditions, such as a specific category, range, or keyword. Sorting and filtering can help you find, group, and compare your data more easily and quickly. Most spreadsheet tools have built-in features for sorting and filtering your data with just a few clicks.

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Artjoms Timkovs

?? E-commerce Project Manager at IGLU Soft Play ??? Member at the Red Cross
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1. Sorting can help quickly see simple patterns, identify outliers and understand data distribution. 2. Filtering can help focus on one subset of data to answer specific question about dataset. 3. Remember that those are very basic of data analysis and you have to go further. Depending on your needs, you should use other techniques like pivot tables, conditional formatting or statistical analysis.

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r M

Digital Trans
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Using sorting and filtering is very convenient to show quick analysis. In my experience, when I have to explain my boss data analysis, use it and get an output image easily for client explanation.

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2 Formulas and functions

Another way to make your data more manageable is to use formulas and functions. Formulas are expressions that perform calculations or operations on your data, such as adding, subtracting, multiplying, or dividing. Functions are predefined formulas that perform common or complex tasks, such as summing, averaging, counting, or finding the minimum or maximum value. Formulas and functions can help you automate, simplify, and enhance your data analysis and manipulation. Most spreadsheet tools have a variety of formulas and functions that you can use or customize for your needs.

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3 Charts and graphs

A third way to make your data more manageable is to use charts and graphs. Charts and graphs are visual representations of your data that can help you summarize, compare, and communicate your data more effectively. Charts and graphs can show trends, patterns, relationships, and outliers in your data that might not be obvious from a table or a list. Most spreadsheet tools have a range of charts and graphs that you can create and modify for your data, such as pie, bar, line, scatter, or histogram.

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r M

Digital Trans
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As a consultant, it is a essential skills to show a comprehensive data and graphs to explain a main issue. In my opinion, simple explanation by using it is key to success to build a good relationship for clients.

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4 Pivot tables and slicers

A fourth way to make your data more manageable is to use pivot tables and slicers. Pivot tables are interactive tables that allow you to summarize, analyze, and explore your data from different perspectives and dimensions. You can drag and drop your data fields to create different views and calculations, such as totals, averages, percentages, or counts. Slicers are filters that allow you to slice and dice your data by selecting one or more values from a list. Pivot tables and slicers can help you discover insights, patterns, and anomalies in your data that might not be visible otherwise. Most spreadsheet tools have features for creating and manipulating pivot tables and slicers with ease.

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r M

Digital Trans
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It is very helpful to use pivot tables and slicers to find a main issue quickly. In my experience, these fanctions are convenience to find significant information to define a purpose.

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5 Macros and VBA

A fifth way to make your data more manageable is to use macros and VBA. Macros are sequences of commands or actions that you can record and run to automate repetitive or complex tasks in your spreadsheet. VBA (Visual Basic for Applications) is a programming language that you can use to write your own macros or scripts to control and customize your spreadsheet. Macros and VBA can help you save time, reduce errors, and enhance your productivity and creativity. Most spreadsheet tools have tools for recording, editing, and running macros and VBA codes.

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6 Templates and add-ins

A sixth way to make your data more manageable is to use templates and add-ins. Templates are pre-designed spreadsheets that have a specific layout, format, and function for a particular purpose, such as budgeting, invoicing, or reporting. Add-ins are extensions or plug-ins that add extra features or functionality to your spreadsheet, such as data analysis, visualization, or integration. Templates and add-ins can help you create and use professional and powerful spreadsheets without having to start from scratch or reinvent the wheel. Most spreadsheet tools have a library of templates and add-ins that you can access and install for free or for a fee.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You have a large amount of data to organize. How can you use spreadsheet tools to make it more manageable?

1

2

3

4

5

6

7

1 Sorting and filtering

2 Formulas and functions

3 Charts and graphs

4 Pivot tables and slicers

5 Macros and VBA

6 Templates and add-ins

7 Here’s what else to consider

Business Communications

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You have a large amount of data to organize. How can you use spreadsheet tools to make it more manageable?

1

2

3

4

5

6

7

1 Sorting and filtering

2 Formulas and functions

3 Charts and graphs

4 Pivot tables and slicers

5 Macros and VBA

6 Templates and add-ins

7 Here’s what else to consider

Business Communications

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