If you have a cluttered desktop and can’t find anything, you might feel frustrated and overwhelmed by the mess. A disorganized desktop can affect your productivity, efficiency, and creativity. Fortunately, you can organize your files with some simple steps and tools. Here are some tips to help you clean up your desktop and manage your documents better.
The first step is to delete or archive any files that you don't need anymore. This will free up some space and reduce the clutter. You can use the built-in tools of your operating system to sort your files by date, size, or type and delete the ones that are outdated, duplicated, or irrelevant. You can also use a third-party tool like CCleaner or Disk Cleanup to scan and remove any junk files. Alternatively, you can archive your files by compressing them into a zip folder or moving them to an external drive or cloud storage.
Um passo primordial para tornar o processo de organiza??o mais fácil e eficiente é implementar o própria metodologia 5S. Primeiro item é realizar uma limpeza inicial, removendo todos os itens desnecessários da sua área de trabalho. Segundo, é criar uma categoriza??o, agrupando os arquivos em categorias ou pastas lógicas, cria??o de pastas e subpastas, uso de uma nomenclatura consistente. Sempre fa?a uma manuten??o regular, importante reservar um tempo regularmente para revisar e mantê-la organizada criar um backup de arquivos importantes.
To organize your cluttered desktop, start by creating folders for different categories such as "Documents," "Images," "Videos," etc. Sort files into these folders based on their content. Use descriptive names for folders and files to make searching easier. Regularly delete unnecessary files. Utilize desktop organization software or tools like tags to further categorize files. Establish a filing system and stick to it to maintain organization. Lastly, schedule regular clean-up sessions to prevent clutter from building up again.
Pour organiser efficacement vos fichiers, commencez par éliminer les éléments inutiles ou obsolètes en les supprimant ou en les archivant dans un espace de stockage secondaire. Cela libérera de l'espace sur votre bureau virtuel et réduira le désordre, facilitant ainsi la localisation des fichiers importants. Assurez-vous de vérifier régulièrement votre bureau pour maintenir cette organisation et éviter l'accumulation de fichiers inutiles.
To organize a cluttered desktop effectively, start by assessing your files and categorizing them based on their content. Create folders for different categories such as Work Projects, Personal Documents, and Photos. Then, sort and move files into these folders accordingly. Establish a consistent file naming convention to make it easier to identify files. Delete any unnecessary or outdated files to declutter your desktop. Limit desktop shortcuts to essential programs or frequently accessed files. Schedule regular maintenance to review and organize your files, and consider backing them up for added security. By following these steps, you can create a more organized and efficient desktop environment.
The only stuff you want on or next to your desk is the stuff you use regularly, and you want to keep all that within arm's reach. Everything else can go in a closet or the bin
The second step is to categorize and label your files according to their purpose, project, or topic. This will help you find them easier and faster. You can create folders and subfolders on your desktop and drag and drop your files into them. You can also use a naming convention to label your files consistently and clearly. For example, you can use the format YYYY-MM-DD-File-Name to indicate the date and name of your file. You can also use tags, keywords, or colors to mark your files for easier identification.
Try to categorize your emails and documents as soon as you get them - this helps keep a clean desktop and inbox and makes it easier to find information later. I try to make sure I have both broad and specific folders, so that I can search more generally if need be but also keep files sorted to more detailed projects and topics. If there are documents and files that update frequently, make sure you date each revision so you can keep track of the newest update.
La catégorisation et l'étiquetage des fichiers sont essentielles pour une organisation efficace. Créez des dossiers spécifiques pour chaque type de fichier et utilisez des étiquettes descriptives pour identifier leur contenu. Par exemple, vous pouvez avoir des dossiers distincts pour les documents, les images, les vidéos, etc. En étiquetant correctement vos fichiers, vous pouvez rapidement les retrouver lorsque vous en avez besoin, ce qui permet de gagner du temps et d'améliorer votre productivité.
Identify common themes or categories among your files. Create folders on your desktop or within your Documents folder to categorize these files accordingly. For example, you might have folders for work-related documents, personal projects, photos, etc.
Categorizar por finalidade e utilidade é um segundo passo para manter a organiza??o. Organize e rotule de maneira que o que procura seja facilmente encontrado. Exemplo: "frota 2023". Você sabe que toda informa??o referente à frota do ano passado está nesse arquivo, que até pouco tempo era vigente, mas agora você precisa iniciar um 2024. Novamente, assim como no primeiro tópico, essa categoriza??o e rotula??o tem de fazer sentido para que seja facilmente encontrado pela pessoa ou grupo que desse arquivo se utiliza em sua rotina.
For fortnightly folders I use WEDDMMYYYY Week ending date month year so it's easy to file. Salaries I categorized into Company Name then months. Make sure you keep it consistent then it's so much easier to find
The third step is to sync and backup your files regularly. This will protect your files from loss, damage, or corruption. You can use a cloud service like Google Drive, Dropbox, or OneDrive to sync your files across your devices and access them from anywhere. You can also use a backup software like Backup and Sync, EaseUS Todo Backup, or Acronis True Image to create a copy of your files on another location. You can schedule your sync and backup to run automatically or manually.
Il est crucial de synchroniser et de sauvegarder régulièrement vos fichiers pour éviter toute perte de données. Utilisez des services de synchronisation cloud pour garantir que vos fichiers sont accessibles depuis n'importe quel appareil et à tout moment. De plus, effectuez des sauvegardes régulières sur des supports de stockage externes pour vous protéger contre les pannes de matériel et les erreurs humaines. En mettant en place des stratégies de synchronisation et de sauvegarde efficaces, vous pouvez avoir l'esprit tranquille en sachant que vos données sont sécurisées.
Realizar um backup na minha opini?o é: "guardar o que será ainda útil, e terei de utilizar em algum momento novamente". N?o existe espa?o infinito em nenhum PC, desktop ou laptop. Ent?o em algum momento o antigo, terá de dar espa?o ao novo, e o obsoleto ao vigente e atual. Porém existem arquivos que possuem uma importancia vital no sentido de ter um histórico sobre determinado assunto, ou atividade. Algo que se sabe que uma consulta futura será necessária para alimentar ou trazer a informa??o para a atividade que estamos realizando no presente.
Regularly backup your important files to prevent data loss. You can use external hard drives, cloud storage services, or backup software to ensure that your files are safe and accessible even in the event of hardware failure or other issues.
O uso da sincroniza??o e backup orientado por profissionais de T.I., além de garantir seguran?a dos dados, pode vir a contribuir seletivamente para observa??o de arquivos (e até aplicativos), que pela baixa frequência de utilidade, possam ser eliminados ou arquivados fora da área de trabalho, melhorando espa?o e velocidade de processamento, das ferramentas de maior prioridade e necessidade ao seu cotidiano.
I've learned the hard way, never save files on your desktop, rather save to your drive instead so if anything happens you have a backup
The fourth step is to use a document management tool to organize your files more efficiently and effectively. A document management tool is a software that helps you store, manage, and share your documents. It can also help you edit, collaborate, and track your documents. Some examples of document management tools are Evernote, OneNote, or Notion. These tools allow you to create notes, lists, tables, and other types of documents. They also allow you to organize your documents into notebooks, pages, or blocks. You can also link, tag, or search your documents within the tool.
L'utilisation d'un outil de gestion de documents peut grandement faciliter l'organisation de vos fichiers. Ces outils offrent des fonctionnalités avancées telles que la recherche intelligente, la classification automatique des documents, la gestion des versions et la collaboration en temps réel. En investissant dans un tel outil, vous pouvez rationaliser vos processus de gestion de fichiers et améliorer l'efficacité de votre travail. Assurez-vous de choisir un outil qui répond à vos besoins spécifiques en termes de fonctionnalités, de convivialité et de sécurité.
I recommend Evernote for its note-taking capabilities, our team is small and Evernote works great. It offers a good set of tools for managing documents, such as the ability to scan, attach, and organize documents within your notes.
Document management software streamlines document workflows by facilitating easy upload, organization, and tagging of files in various formats. Users can collaborate and share documents, with features for version control ensuring traceability and security. Implementation includes setting up permissions, integrating with existing systems, and providing training. Regular maintenance, including backups and updates, ensures the system continues to meet evolving needs while safeguarding against data loss.
Antes de empezar, quizá debamos planternos tenerlo todo bien escaneado (los documentos físicos relevantes convertidos en archivos digitales, utilizando la herramienta que mejor nos vaya). Será importante que categoricemos los documentos de manera sencilla y lógica (no solo para nosotros... también pensando en alguien que quisiera encontrarlos). Crear carpetas y subcarpetas según categorías específicas y asignar etiquetas descriptivas nos facilitará la búsqueda. Con una herramienta de gestión no solo optimizaremos la organización, sino que también mejoraremos la accesibilidad y la eficiencia en la gestión de nuestros archivos, reduciendo las pérdidas de celeridad asociadas a un escritorio desordenado (establecer buenos hábitos).
The fifth step is to review and update your files periodically. This will help you maintain your organization and avoid clutter. You can set a reminder or a calendar event to review your files every week, month, or quarter. You can check if your files are still relevant, accurate, and complete. You can also delete or archive any files that are no longer needed. You can also update your files with any new information, changes, or feedback.
Pela revis?o e atualiza??o de conteúdos, obtém-se otimiza??o de espa?os e da velocidade de processamento, uma vez que tamanho de arquivos podem ser diminuídos a partir de sua revis?o de conteúdo, bem como pela constante evolu??o da tecnologia da T.I., a atualiza??o de aplicativos pode trazer melhorias de desempenho. Essa é uma tendência inerente a existência da área de T.I. como um todo: melhorar desempenhos.
The sixth step is to follow the 5S method to organize your files. This Japanese technique stands for Sort, Set in order, Shine, Standardize, and Sustain - a way of creating and maintaining a clean and orderly workspace. To apply the 5S method to your files, you should first eliminate any unnecessary files and keep only the essential ones. Then, arrange your files in a logical and convenient way. Next, clean and polish your files and folders and remove any dirt or dust. Establish a system and a routine for organizing your files and folders afterwards. Finally, maintain your system and your routine to make it a habit. By following these steps, you can organize your files and improve your administrative management skills, as well as enjoy the benefits of having a clean and tidy desktop such as increased productivity, efficiency, and creativity.
Aplique os princípios do método 5S (seiri, seiton, seiso, seiketsu, shitsuke) para eliminar desperdícios, organizar o espa?o e manter a disciplina na organiza??o.
Extremamente eficiente é o 5S, n?o apenas para organiza??o do arquivo de documentos, mas também para o ambiente de trabalho e curiosamente onde aplicamos essa ferramenta o mindset dos envolvidos muda radicalmente e aqueles que era "desorganizado" se transforma.
La méthode 5S est une approche systématique pour maintenir un espace de travail organisé et efficace. Elle comprend cinq étapes : trier, simplifier, baliser, standardiser et soutenir. En suivant cette méthode, vous pouvez identifier et éliminer les éléments superflus, optimiser vos processus de travail, étiqueter clairement les fichiers, établir des normes de gestion de fichiers et maintenir des pratiques organisationnelles cohérentes dans le temps. En adoptant la méthode 5S, vous pouvez créer un environnement de travail propre, ordonné et propice à la productivité.
Este tópico consegue sistematizar todo processo de organiza??o de arquivos. Excluir os arquivos desnecessários é essencial, pois eles prejudicam aqueles que s?o úteis. Depois de todo processo de organiza??o é necessário diariamente fazer as pequenas organiza??es dos arquivos, pois caso ao contrário novamente eles estar?o desorganizados.
The 5S method, originating from Japanese manufacturing practices, involves five steps to systematically organize and standardize the workplace: Sort, Set in Order, Shine, Standardize, and Sustain. Firstly, unnecessary items are removed, and necessary ones are organized logically to ensure easy access. Then, cleanliness and maintenance are prioritized to identify and address issues promptly. Standard procedures and practices are established to maintain the improvements consistently. Finally, sustaining the improvements requires ongoing commitment from all involved parties. Overall, the 5S method aims to create a clean, organized, and efficient workspace, leading to enhanced productivity, safety, and morale.
Particularmente, n?o curto muito aquivo físico e busco gerir os documentos em nuvem ou em rede. Em rela??o a esta??o de trabalho, deve-se manter o mínimo necessário, que seja útil e de uso diário. Os excessos e o que n?o usamos precisam ter destino. A gest?o de 5S atende as espectativas, desde que seja praticada/vivida. Importante elencar o que é útil e o que n?o é, para o devido gerenciamento e cataloga??o, organiza??o e arquivamento.
Considere fatores como seguran?a dos dados, facilidade de acesso e necessidades específicas de trabalho ao escolher métodos e ferramentas de organiza??o.
I would like to add that you must check how long you must keep records before filing, if it's older than 5 years and you did not use it in the last year, archive
A paperless environment eliminates clutter, breeches, untidiness etc. scan your documents, file it and archive it. Keep it only if you know you are going to need to physically use a specific file.
Na minha experiência é necessário organizar os arquivos por mais tempo que demore. Posteriormente criar as pastas com as nomenclaturas corretas e assim ir organizando os arquivos. A desorganiza??o prejudica e muito a produtividade.