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What's the best way to document and communicate identified risks?

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Risk management is a vital skill for any project or business that involves uncertainty, complexity, and variability. Identifying risks is the first step to managing them, but how do you document and communicate them effectively? In this article, we'll explore some best practices and tools for risk documentation and communication that can help you avoid surprises, mitigate threats, and seize opportunities.

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1 Risk register

A risk register is a simple yet powerful tool for documenting identified risks in a structured and consistent way. It typically contains information such as the risk description, category, probability, impact, priority, response strategy, owner, status, and triggers. A risk register can be created using a spreadsheet, a database, or a specialized software. The main benefits of using a risk register are that it provides a clear overview of the risk profile, facilitates prioritization and allocation of resources, and enables tracking and reporting of risk performance.

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Tahmina Day, MBA, CERP

Risk Management | Sustainability Reporting | Product Innovation
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Aim at creating your own risk register! Lately, out-of-the-box risk registers became a popular trend. Companies purchase a generic risk register to use it in their risk and control self-assessment (RCSA). It might be tempting to use this shortcut, but it never produce authentic results. Not only you will miss an opportunity to identify a truly meaningful, authentic risks in your business, but you also may end up overlooking important threats and trends. Opt in for developing your own, in-house generated risks register.

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Danielle Patterson

Connecting Family Offices, UHNWI, & Service Providers | CEO & Owner of Family Office List
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These analytics are vital to the wellbeing and growth of any business. It allows teams to navigate challenges and pitfalls. In the world of investing, Private Placements and other disclosure documents are required to inform partners of all Inger any risks. The transparency helps speed up the due diligence and create trust.

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2 Risk matrix

A risk matrix is a visual tool for communicating the level of risk associated with each identified risk. It plots the probability and impact of each risk on a two-dimensional grid, using different colors or symbols to indicate the risk rating. A risk matrix can help you communicate the urgency and importance of risk responses, as well as identify the areas of highest exposure and opportunity. A risk matrix can be created using a charting tool, a presentation software, or a specialized software.

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Danielle Patterson

Connecting Family Offices, UHNWI, & Service Providers | CEO & Owner of Family Office List
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A risk matrix is a great tool for visual thinkers to easily digest and make sense of complex information. Although some savvy risk professionals are familiar with text-rich disclosure documents, the majority of people process the information easier when it is accompanied by visual representations of the risk ratings.

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3 Risk report

A risk report is a written document that summarizes the key findings and recommendations from the risk identification process. It usually includes an executive summary, a risk overview, a risk analysis, a risk response plan, and a risk monitoring and control plan. A risk report can help you communicate the scope, objectives, methods, results, and implications of the risk identification process to stakeholders, sponsors, and decision-makers. A risk report can be created using a word processor, a template, or a specialized software.

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4 Risk dashboard

A risk dashboard is an interactive tool for communicating the current status and trends of the risks affecting the project or business. It displays the most relevant and updated information from the risk register, the risk matrix, and the risk report in a graphical and user-friendly way. A risk dashboard can help you communicate the progress and performance of the risk management process, as well as alert and inform stakeholders of any changes or issues. A risk dashboard can be created using a web-based tool, a dashboard software, or a specialized software.

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5 Risk workshop

A risk workshop is a collaborative tool for communicating and validating the identified risks with the relevant stakeholders. It involves inviting the participants to review, discuss, and refine the risk documentation and communication tools, as well as to provide feedback and suggestions. A risk workshop can help you communicate and align the expectations and perspectives of the stakeholders, as well as to identify and resolve any gaps or conflicts. A risk workshop can be conducted using a meeting room, a video conference, or a collaborative software.

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Awais Jamil Zafaryab

Internal Control & Enterprise Risk Management
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In my experience using examples and questionnaires in such sessions, getting people from different domains participating in these workshops is one of the most useful ways to identify / assess risks.

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6 Risk culture

A risk culture is an intangible tool for communicating and reinforcing the importance and value of risk management in the project or business. It involves creating and maintaining a positive and proactive attitude towards risk identification and management among the stakeholders, as well as fostering a culture of learning and improvement. A risk culture can help you communicate and embed the risk management principles and practices in the daily operations and behaviors of the stakeholders, as well as to encourage and reward risk awareness and innovation. A risk culture can be developed using various methods, such as training, coaching, recognition, feedback, and storytelling.

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Arika Lawrence

Creative Technologist & Strategist | Responsible AI & Security Champion | Digital Intelligence Leader | Storyteller | Data Privacy Enthusiast
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A risk culture is only as good as the people who are behind it. Often times, risk culture is assumed to be a leadership only responsibility, but it's actually a shared mindset that everyone (at all levels in a org) should be educated on. The goal with any risk culture is to make sure that folks have a confident handle on assessing risk and understanding your organization's risk appetite across different work streams. This is where documentation, trainings, workshops, etc. are key! The more you nurture a risk culture environment, the better it will become.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What's the best way to document and communicate identified risks?

1

2

3

4

5

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7

1 Risk register

2 Risk matrix

3 Risk report

4 Risk dashboard

5 Risk workshop

6 Risk culture

7 Here’s what else to consider

Risk Management

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What's the best way to document and communicate identified risks?

1

2

3

4

5

6

7

1 Risk register

2 Risk matrix

3 Risk report

4 Risk dashboard

5 Risk workshop

6 Risk culture

7 Here’s what else to consider

Risk Management

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