What are some of the tools and frameworks that you use to facilitate coalition meetings and workshops?
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Before you start any meeting or workshop, you need to establish the goals and agreements for the session. Goals are the specific outcomes or deliverables that you want to achieve by the end of the session. Agreements are the norms and expectations that you and the participants agree to follow during the session. For example, you might agree to respect each other's opinions, listen actively, and share the speaking time. You can use tools like SMART goals, parking lot, and ground rules to help you set and communicate the goals and agreements.
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As certified health education specialists, we are taught that goals are broad but objectives are SMART. SMART objectives are specific, who & and what, measurable, attainable, relevant/realistic, and timebound.
One of the challenges of facilitating coalition meetings and workshops is to ensure that everyone participates and engages in the discussion and activities. You want to create a space where people feel comfortable to share their ideas, feedback, and concerns, and where they can learn from each other. You can use tools like icebreakers, check-ins, polls, and breakout rooms to help you foster participation and engagement. You can also use frameworks like Appreciative Inquiry, World Cafe, and Open Space Technology to help you design and structure your sessions.
Another challenge of facilitating coalition meetings and workshops is to help the group make decisions and plan actions that reflect their collective vision and interests. You want to avoid conflicts, confusion, and delays that can undermine the coalition's effectiveness and credibility. You can use tools like voting, ranking, and consensus to help you facilitate decision making. You can also use frameworks like SMARTER action plans, RACI matrix, and logic models to help you facilitate action planning.
The last challenge of facilitating coalition meetings and workshops is to help the group evaluate and reflect on their progress and performance. You want to capture the learnings, achievements, and challenges that the coalition has experienced, and identify the areas for improvement and celebration. You can use tools like surveys, feedback forms, and SWOT analysis to help you collect and analyze data. You can also use frameworks like After Action Review, Most Significant Change, and Outcome Harvesting to help you facilitate evaluation and reflection.
These are some of the tools and frameworks that you can use to facilitate coalition meetings and workshops, but they are not the only ones. You can also explore other resources and methods that suit your context and needs. The key is to use them strategically and creatively, and to adapt them to your coalition's goals, culture, and preferences. Remember that facilitation is not only about delivering content, but also about creating relationships, building trust, and fostering learning.
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