What are some tips for scheduling podcast interviews with busy guests?

When scheduling podcast interviews with busy guests, plan well in advance and offer flexible options. Use scheduling tools to streamline the process and respect their time by keeping interviews concise. Provide clear communication about logistics and technical requirements, and offer pre-recorded options if needed. Follow up promptly and be understanding if scheduling conflicts arise, working together to find a new suitable time. By demonstrating professionalism, flexibility, and clear communication, you can increase the likelihood of scheduling successful podcast interviews with busy guests.

In addition to using a scheduling tool, a resource like PodMatch.com cuts back on administrative work for both guests and hosts. A combination of the two (Scheduling tool + PodMatch) you don't need to ask your guests for any additional information, so you then respect their time even more!

A scheduling tool is a good way to give flexible options to the guest. Always be prepared to reschedule as the guest is busy. Clearly outline the purpose of the interview, the expected time commitment, and also the kind of audience they will be addressing to. Gentle reminder on the previous day and day of interview helps. A good practice to add the interview date on to Google calendar preferably.

1. Send a calendar invite instantly even if a guest you really want gives you a "soft yes" and attach an episode flow as well as references to express to them how serious and passionate you are about having them on your podcast! 2. Involve a POC from their end to make the scheduling, approval and coordination process easy. 3. Give them something to remember you by at the end of the shoot - a gift, a memento, a statement, a pro-tip, a free service perhaps, whatever it may be.

Have a standard operating process: ?Respect their time: Stick to the schedule, or reschedule if needed, but communicate clearly. ?Do your homework: Research their work, background, and expertise. It shows you care and helps guide the conversation. ?Ask killer questions: Ditch the yes/no's. Craft questions that spark thought-provoking answers. ?Make them feel comfy: Quiet space, good lighting, zero distractions. Warm welcome, clear expectations. ?Be flexible: Things change? Roll with it! Listen actively, adapt as needed, and keep the conversation flowing.

While scheduling tools enhance efficiency, flexibility is key in accommodating guest preferences. Adjusting time zones, offering varied formats, and providing alternative dates exhibit adaptability. Respecting guests' busy schedules involves keeping interviews concise, sharing questions beforehand, and expressing gratitude with a post-interview thank-you note. This approach not only values their time but also contributes to a positive experience. Balancing technology with human considerations ensures a seamless collaboration that benefits both podcasters and guests. Embrace adaptability and courtesy for a harmonious podcasting journey.

A scheduling tool gives your guest options. Give them choices on different days and at different times. If you are flexible, let them know that if none of the times on your schedule work, you can make other arrangements. The stricter you are, the fewer guests will be willing to come on your show.

When booking busy guests, you don't want to waste a moment of their time. As soon as they join the virtual green room to record, press record. (Mention that you'll cut it to start at a proper point) ... Talk for 1-2 minutes, then get straight into it. They know the drill! Be ready so they say "Whoa, that host really knew there stuff and valued my time!" When you do this, they'll be more likely to come back later, or even recommend their friends to you. (And, probably share the episode!) Make it a great, efficient experience for your guests!

■ Keep the flow going. Start with the intake, set the expectations, give the overview, conduct the interview, debreif. ■ Respect their time: Stick to the schedule, or reschedule if needed, but communicate clearly. ■ Do your homework: Research their work, background, and expertise. It shows you care and helps guide the convo. ■ Ask killer questions: Ditch the yes/no's. Craft questions that spark thought-provoking answers. ■ Make them feel comfy: Quiet space, good lighting, zero distractions. Warm welcome, clear expectations. ■ Be flexible: Things change? Roll with it! Listen actively, adapt as needed, and keep the conversation flowing.

I ensure the process is effortless for guests - all they really need to do is show up and shine - I don't waste time with pre-chats or questionnaires or pre-defined questions. It all flows organically which some find hard to believe that they don't need to do anything other than appear when they should. My booking process automates all the reminders and thankyou's in the workflow which makes it easy for me to close the loop.

■ Keep the flow going. Start with the intake, set the expectations, give the overview, conduct the interview, debreif. ■ Respect their time: Stick to the schedule, or reschedule if needed, but communicate clearly. ■ Do your homework: Research their work, background, and expertise. It shows you care and helps guide the convo. ■ Ask killer questions: Ditch the yes/no's. Craft questions that spark thought-provoking answers. ■ Make them feel comfy: Quiet space, good lighting, zero distractions. Warm welcome, clear expectations. ■ Be flexible: Things change? Roll with it! Listen actively, adapt as needed, and keep the conversation flowing.

Furthermore, establish a flexible schedule to accommodate the time constraints of your busy guests. Consider time zone differences and propose options that align with their availability. By providing a seamless and well-prepared experience, you demonstrate respect for your guests' time and enhance the overall quality of your podcast. Remember, thoughtful preparation is the key to conducting successful and engaging interviews with high-profile individuals.

Clear communication and a method to gather needed information in advance builds trust and ease. Make sure you've also communicated any specific information you expect and share how your recording platform works. Your calendar appointment should also include a way to reach you should technical challenges or last-minute situations arise. This will put them at ease from the start. At the start of your scheduled time build in a window for you to get comfortable with each other before recording. Use this time to clarify what they are hoping to get out of their appearance and assure the materials you've received in advance are up to date. Listen actively and fully engage to keep them at ease, build trust, and yield a quality interview.

Establishing a genuine connection with your guests is essential for a successful podcast. During pre-interview communication, express your enthusiasm for their contributions, fostering positive anticipation. Incorporate personal touches, such as referencing their achievements, to convey your admiration. During the interview, maintain an authentic and engaging dialogue by actively listening and responding thoughtfully. By cultivating this connection, you enhance the interview experience and increase the likelihood of fostering long-term professional relationships with your esteemed guests.

Over the last 4 years of booking over 800 guests on the EdUp Experience podcast, I have learned that “following up” is imperative!

Make the initial contact with your potential guest and ask them who the best person on their team is to connect with in order to get them booked for the show. Make sure you’ve got a streamlined booking process with a calendar link and any pertinent information about the show that they may need.

-Définir à l'avance la durée de l'entrevue et la respecter -Arrivée au moins 15 minutes avant l'entrevue en ligne ou en personne -Entrer rapidement dans le vif du sujet -Ne pas couper la parole -Bien préparer ses questions

Busy guests (or any guest for that matter) value their time. Make It Easy for Them. Reduce back-and-forth emails with a scheduling tool. Provide a brief or an outline of the interview, including potential questions or topics, so they can prepare efficiently. If the interview is remote, provide clear instructions on the technology used, any software they need to install, and tips for optimal audio quality. And my number 1 principle: Be Curious Send a personalized invitation that explains why you think they would be a great fit for your podcast, how the topic aligns with their expertise, and why your audience would value their insights. If you are not curious about the guest, don't even bother 'cause it'll show throughout the interview.

Be respectful of their time. Use scheduling tools to streamline the booking process. Offer some flexibility to accommodate your guest's busy calendar. Send a pre-interview packet or email with all the necessary details, including the format of the interview, estimated duration, topics to be covered, and any preparation they need to do. Also, include technical details like the software or platform you'll be using, and whether they'll need a microphone or headphones. Send reminder emails as the interview date approaches—one week before, one day before, and the day of the interview. This helps keep the appointment top of mind for your guest.