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What are the most effective ways to manage stress in Operational Planning?

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Operational planning is the process of setting goals, defining strategies, and allocating resources to achieve desired outcomes in an organization. It involves coordinating various functions, teams, and stakeholders, as well as dealing with uncertainties, risks, and changes. As such, operational planning can be a stressful and demanding activity that requires a lot of skills, creativity, and resilience. However, stress can also impair your performance, health, and well-being, and affect your relationships and morale. Therefore, it is important to learn how to manage stress effectively and cope with the challenges of operational planning. In this article, we will share some of the most effective ways to manage stress in operational planning, based on scientific evidence and best practices.

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1 Identify the sources of stress

The first step to manage stress is to identify what causes it. Stress can come from different sources, such as external factors (e.g., deadlines, expectations, competition, regulations), internal factors (e.g., self-doubt, perfectionism, lack of control, uncertainty), or interpersonal factors (e.g., conflict, communication, feedback, collaboration). By identifying the sources of stress, you can understand what triggers your emotional and physical reactions, and how you can address them. You can use tools such as the stressor analysis, the stress diary, or the SWOT analysis to help you identify the sources of stress in operational planning.

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Said Cherkaoui Ph.D.

★ Talks about #usa, #africa, #morocco, #worldeconomy, #investment, #trade, #business, #economics, #technology ★ Strategist and Policy Adviser ★ Public Speaker ★ News Executive Editor ★
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Lack of support within your own organization is the first source of stress like sitting on a branch that is cracking under your own weight. If the stress is emotional more than operational, that is an individual case by case and the potential solution is to change the orientation and the content of the plan with steps, milestones, metrics, goals, and objectives that are attainable and lead to higher performances. Use these achievements as a magnet to attract and consolidate support for external stakeholders and potential contributors. The SWOT is a little obsolete and corroded approach in the time of Data and Document Management Systems that provide more identifiable and reliable data to manage and transform actions and solutions.

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Yuvraj Singh

Experienced Logistics & Supply Chain Professional | 13+ Years in Transportation, Warehousing, and In-Plant Operations | Expert in 5S & Kaizen Methodologies.
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??? Stress management in operational planning is crucial for success. Prioritize time management and establish clear priorities to prevent feeling overwhelmed. ?? Plan and set achievable deadlines, allowing for flexibility to accommodate unexpected challenges. ?? Maintain a healthy work-life balance, ensuring time for relaxation and self-care. ?? Collaboration and delegation can lighten the load, so don't hesitate to involve your team. ??♂? Practice stress-relief techniques like mindfulness, exercise, and deep breathing. In the end, stress can be a powerful motivator when managed effectively, leading to more successful operational planning. ????????

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2 Reduce or eliminate the stressors

The next step to manage stress is to reduce or eliminate the stressors that you can control or influence. This means taking action to change the situation or the environment that causes you stress, or to avoid or minimize your exposure to it. For example, you can reduce or eliminate stressors by prioritizing and delegating tasks, setting realistic and achievable goals, negotiating deadlines and expectations, seeking support and resources, creating a positive and supportive work culture, or establishing clear and effective communication channels. You can use tools such as the Eisenhower matrix, the SMART framework, or the RACI matrix to help you reduce or eliminate stressors in operational planning.

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Shruti Saxena, PMP

Program Director at Chicago Public Schools, Founder of Build Up Bold
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In the operational roles I have had in public education, there is always a seasonality aligned to the school year. What is important to know is when something is truly an emergency versus when it is important, but does not justify having a team work on weekends or way out of their regular hours. If you are a manager, use the umbrella model and shield your team from manufactured stress. Knowing the seasonality of the stressors, also helps people plan for before and after the peak stressor times, to build resilience and reset. In general, it is important to remember that most of our work isn't urgent surgery or an active fire. A lot of things can wait till the next morning.

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3 Increase your resilience and coping skills

The third step to manage stress is to increase your resilience and coping skills. This means enhancing your ability to adapt and recover from stress, and to cope with the stressors that you cannot control or influence. For example, you can increase your resilience and coping skills by developing a positive and optimistic mindset, practicing gratitude and appreciation, learning from feedback and mistakes, seeking feedback and mentoring, engaging in problem-solving and decision-making, or embracing change and innovation. You can use tools such as the growth mindset, the SWOT analysis, or the PDCA cycle to help you increase your resilience and coping skills in operational planning.

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4 Take care of your health and well-being

The fourth step to manage stress is to take care of your health and well-being. This means maintaining a healthy and balanced lifestyle that supports your physical, mental, and emotional well-being. For example, you can take care of your health and well-being by getting enough sleep and rest, eating a nutritious and balanced diet, exercising regularly and moderately, practicing relaxation and mindfulness techniques, engaging in hobbies and leisure activities, or building and maintaining social and professional networks. You can use tools such as the sleep hygiene, the food pyramid, or the 7 habits of highly effective people to help you take care of your health and well-being in operational planning.

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5 Seek professional help if needed

The fifth step to manage stress is to seek professional help if needed. This means recognizing when your stress levels are too high or too persistent, and when they interfere with your functioning, performance, or quality of life. For example, you may need to seek professional help if you experience symptoms such as anxiety, depression, burnout, fatigue, insomnia, headaches, or other physical or mental health issues. You can seek professional help from sources such as your employer, your health care provider, your counselor, your coach, or your therapist. They can provide you with guidance, support, treatment, or referral to help you manage stress in operational planning.

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6 Keep learning and improving

The sixth step to manage stress is to keep learning and improving. This means continuously updating and enhancing your knowledge, skills, and competencies related to operational planning, as well as your personal and professional development. For example, you can keep learning and improving by taking courses, reading books, attending webinars, joining communities, or seeking feedback and mentoring. By keeping learning and improving, you can increase your confidence, competence, and creativity, and reduce your stress in operational planning.

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Said Cherkaoui Ph.D.

★ Talks about #usa, #africa, #morocco, #worldeconomy, #investment, #trade, #business, #economics, #technology ★ Strategist and Policy Adviser ★ Public Speaker ★ News Executive Editor ★
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I created this proverb: "If you know the limits of your knowledge, there are no limits to your Knowledge." by Dr. Said El Mansour Cherkaoui At the end of the day, there is a need to ask: How much did I earn today? How much I learned today? These are the 2 competitive drives that will energize your drive toward rewarding your investment in business and personal development: "à joindre l'utile à l'agréable" “combine business with pleasure” driving existence in a pleasant mode and scoring profitable and passionate returns: Harmonize Business with Pleasure. Work Hard, Learn Hard, and Reward your intelligence with a Strong knowledge base that builds bridges in the horizons of exploration and discovery of innovative and proven solutions.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the most effective ways to manage stress in Operational Planning?

1

2

3

4

5

6

7

1 Identify the sources of stress

2 Reduce or eliminate the stressors

3 Increase your resilience and coping skills

4 Take care of your health and well-being

5 Seek professional help if needed

6 Keep learning and improving

7 Here’s what else to consider

Operational Planning

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What are the most effective ways to manage stress in Operational Planning?

1

2

3

4

5

6

7

1 Identify the sources of stress

2 Reduce or eliminate the stressors

3 Increase your resilience and coping skills

4 Take care of your health and well-being

5 Seek professional help if needed

6 Keep learning and improving

7 Here’s what else to consider

Operational Planning

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