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What are the most effective ways to help a group member unfamiliar with the presentation topic?

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When you are working on a group presentation, you may encounter a situation where one of your group members is not familiar with the topic. This can pose a challenge for the quality and coherence of your presentation, as well as the confidence and engagement of your group member. How can you help them learn the topic and contribute to the presentation effectively? Here are some tips to consider.

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Nate Norrish

Award Winning Creative Director | Brand Entertainment Specialist
Ebtehal .

Market access Executive l Tender Sales l Marketing Passionate l Presenter l UAE l Bahrain l EGYPT l MSc Health…
Robert Dockery

Strategist

1 Assess their knowledge level

The first step is to find out how much your group member knows about the topic and what gaps they need to fill. You can do this by asking them some open-ended questions, such as what they find interesting or confusing about the topic, what they want to learn more about, and what they think the main points are. This will help you understand their perspective and tailor your guidance accordingly.

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Nate Norrish

Award Winning Creative Director | Brand Entertainment Specialist
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Play to their strengths. The more someone feels confident about a topic or slide, the more successful they will be in remembering the key points and delivering a convincing presentation. Especially when nerves creep in!

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2 Provide them with resources

The next step is to provide your group member with some relevant and reliable resources that can help them learn the topic. These can include articles, books, videos, podcasts, or websites that cover the key concepts, facts, and arguments of the topic. You can also suggest some keywords or search terms that they can use to find more information on their own. Make sure to explain why you chose these resources and how they relate to the presentation.

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Ebtehal .

Market access Executive l Tender Sales l Marketing Passionate l Presenter l UAE l Bahrain l EGYPT l MSc Health Economics l CIM L 4 l B.Sc Pharmacy
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Providing your audience with some resources about the topic prior to the presentation, recommended readings for example could be beneficial if some of the group members is unfamiliar with the presentation topic. The purpose of any presentation is not to inform people that you are more knowledgeable but to transfer knowledge to them in an enjoyable way. So the message is delivered and audience are engaged for better outcomeZ

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Robert Dockery

Strategist
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One-sheeters or previous decks can help your team members catch up to speed on what's what in the topics. Giving them the resources needed upfront, allows for them to take in what they need and come back with questions for better understanding.

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3 Involve them in the planning

The third step is to involve your group member in the planning of the presentation, such as the outline, the slides, the script, and the roles. This will help them see how the topic fits into the overall structure and purpose of the presentation, as well as their own contribution. You can also ask them for their input and feedback on the planning, and encourage them to ask questions or share their opinions. This will help them feel more confident and engaged in the process.

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4 Assign them a suitable role

The fourth step is to assign your group member a role that matches their knowledge level and skills. For example, if they are still learning the basics of the topic, you can assign them a role that requires less content expertise, such as introducing the topic, summarizing the main points, or handling the Q&A session. If they have more advanced knowledge, you can assign them a role that requires more analysis or evaluation, such as discussing the implications, comparing the perspectives, or making recommendations. You can also pair them with another group member who can support them or mentor them during the presentation.

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Robert Dockery

Strategist
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Planning speaker roles that play into each individual's strengths and knowledge makes for a better presentation. If you're presenting, a manifesto in a pitch, for example, you'd want to make sure the person presenting can portray confidence and persuasion as to why it works.

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5 Practice with them

The fifth step is to practice the presentation with your group member, both individually and as a group. This will help them rehearse their role, refine their delivery, and overcome any nervousness or uncertainty. You can also give them constructive feedback and suggestions on how to improve their performance, such as their voice, body language, eye contact, or use of visual aids. You can also ask them to give you feedback on your performance and how you can support them better.

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6 Appreciate their effort

The sixth step is to appreciate your group member's effort and progress in learning the topic and preparing for the presentation. You can do this by acknowledging their achievements, praising their strengths, and thanking them for their contribution. You can also celebrate their success and share your positive feedback after the presentation. This will help them feel more valued and motivated, as well as strengthen your group cohesion and rapport.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Afsheen Hashim

CTO, Digital Capacity building & Transformation Coach, STEAM, Computer Science
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Assign specific roles to each team member, such as presenter, researcher, and visual aids creator, to ensure a well-coordinated effort. Emphasize the importance of thorough research to provide accurate and reliable information Ensure visuals are clear, relevant, and enhance the information presented. Avoid clutter and use visuals to support key points. Remind the team to be prepared for unexpected changes or unexpected questions and how to deal with it. Schedule multiple rehearsals to identify and address any issues, refining the presentation for a polished and confident delivery. Establish a feedback loop within the team for constructive criticism and improvement. This helps enhance individual and overall presentation skills.

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Kevin Paylow

Pitch & presentation coach that gets your team out of "book report" mode | Connect with me!
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Okay, let me ask what should be obvious questions: "Why would you put someone unfamiliar with the presentation topic in front of your audience?" and "How does that help your audience?" If it's developmental as they learn the topic: > Let them observe message development & delivery until they reach an adequate level of knowledge. > Put them into a support-only role (monitoring chat in a remote presentation, etc.) > Seek their feedback during team presentation practice (Does the content & delivery make sense for a less-technical audience? How were the non-verbal delivery, pacing, and visuals?) Bottom line: It's important to have the right people on the presentation team.

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What are the most effective ways to help a group member unfamiliar with the presentation topic?

1

2

3

4

5

6

7

1 Assess their knowledge level

2 Provide them with resources

3 Involve them in the planning

4 Assign them a suitable role

5 Practice with them

6 Appreciate their effort

7 Here’s what else to consider

Presentation Skills

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What are the most effective ways to help a group member unfamiliar with the presentation topic?

1

2

3

4

5

6

7

1 Assess their knowledge level

2 Provide them with resources

3 Involve them in the planning

4 Assign them a suitable role

5 Practice with them

6 Appreciate their effort

7 Here’s what else to consider

Presentation Skills

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