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What are the most effective ways to evaluate conference content submissions?

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If you are organizing a conference, you know how important it is to select the best content submissions from potential speakers. You want to offer your attendees a valuable and engaging experience, while also showcasing the latest trends and insights in your field. But how do you evaluate the quality and relevance of the proposals you receive? What criteria should you use to rank and filter them? And how do you ensure a fair and transparent process that respects the diversity and expertise of your community? In this article, we will explore some of the most effective ways to evaluate conference content submissions, based on best practices and tips from experienced conference organizers.

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Yachna Suri

All Things Talent, Culture & People || Head Talent Acquisition & Culture @ Globale Media

1 Define your goals and themes

Before you start reviewing the content submissions, you need to have a clear vision of what you want to achieve with your conference. What are the main goals and objectives of your event? Who is your target audience and what are their needs and expectations? What are the key themes and topics that you want to cover and highlight? Having a well-defined conference scope and direction will help you create a consistent and coherent program, as well as a set of criteria and guidelines for evaluating the submissions. You can also communicate these elements to your potential speakers, so they can align their proposals with your expectations.

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Farnaz Raghami

Marketing Officer @ PMO Solutions |Brand developer PMO Regional Community Outreach Lead @ PMOGA Asia Pacific Hub
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Conferences just like any other brand need to have a clear and welldefine USP, which comes out of the content shared in the event. This USP has to be based on the target audience needs and pain-points to attract them. So we need to share the criteria with the ones who have content to share to stay in relevant and bring as much value as possible.

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2 Use a scoring system

One of the most common and effective ways to evaluate conference content submissions is to use a scoring system. A scoring system is a method of assigning numerical values to different aspects of the proposals, such as the originality, relevance, clarity, quality, and impact of the content. You can also include other factors, such as the speaker's credentials, experience, and diversity. A scoring system allows you to compare and rank the submissions objectively and quantitatively, as well as to identify the strengths and weaknesses of each proposal. You can use a simple scale, such as 1 to 5, or a more complex one, depending on your preferences and needs.

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Yachna Suri

All Things Talent, Culture & People || Head Talent Acquisition & Culture @ Globale Media
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Reviewing submissions based on relevance, clarity, and innovation, using a scoring system or rubric, and involving diverse reviewers with expertise in the field are effective ways to evaluate conference content submissions.

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3 Involve multiple reviewers

Another way to ensure a fair and comprehensive evaluation of the conference content submissions is to involve multiple reviewers in the process. Having more than one person review each proposal can help you avoid bias, increase diversity, and improve the quality of the feedback. You can recruit reviewers from your organizing team, your advisory board, your sponsors, or your community. You can also use different methods of reviewing, such as blind review, where the reviewers do not know the identity of the speakers, or peer review, where the speakers review each other's proposals. You should also establish a clear and consistent review process, such as a timeline, a format, and a communication channel.

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4 Provide constructive feedback

Another aspect of evaluating conference content submissions that you should not overlook is providing constructive feedback to the speakers. Feedback is not only a way of informing the speakers about the status and outcome of their proposals, but also a way of helping them improve their content and presentation skills. You should provide feedback that is specific, actionable, and respectful, highlighting both the positive and negative aspects of the proposals. You should also explain the reasons behind your decisions and offer suggestions for improvement. Providing constructive feedback can help you build trust and rapport with your speakers, as well as encourage them to submit again in the future.

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Dr. Shri vishwapal Sivakumar Pharm D., CCIDC.,

Critical Care Clinical Pharmacist | Clinical Pharmacy Team Lead | Member of Infectious Disease Society of America | FCPI Member | Antimicrobial steward
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Feedbacks are something which is going to upgrade yourself. So create a questionaire appropriate to your conference. There will be lot of unwanted feedback. Just leave those things. Collect all constructive criticism and improve it next time.

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5 Monitor and adjust your results

Finally, one of the most effective ways to evaluate conference content submissions is to monitor and adjust your results as you go. You should not rely solely on the scores and feedback from the reviewers, but also check the overall balance and diversity of your program. You should consider factors such as the representation of different perspectives, backgrounds, and experiences, the alignment of the content with the conference goals and themes, and the variety of formats and styles. You should also be flexible and open to making changes and adjustments, if needed, to ensure that your program meets your standards and expectations.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What are the most effective ways to evaluate conference content submissions?

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2

3

4

5

6

1 Define your goals and themes

2 Use a scoring system

3 Involve multiple reviewers

4 Provide constructive feedback

5 Monitor and adjust your results

6 Here’s what else to consider

Conference Organization

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What are the most effective ways to evaluate conference content submissions?

1

2

3

4

5

6

1 Define your goals and themes

2 Use a scoring system

3 Involve multiple reviewers

4 Provide constructive feedback

5 Monitor and adjust your results

6 Here’s what else to consider

Conference Organization

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