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What are the most effective ways to delegate tasks to your team members?

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Delegating tasks to your team members is a crucial skill for any library manager. It can help you optimize your workflow, empower your staff, and achieve your goals. However, delegating effectively is not always easy. You need to consider various factors, such as the complexity, urgency, and suitability of the tasks, as well as the skills, preferences, and availability of your team members. In this article, you will learn some of the most effective ways to delegate tasks to your team members in the library context.

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Manuel Rey Arocho

Dynamic & Personable
Rupa Kumari

Lead software engineer l AWS Certified Cloud Practitioner l Principal Financials Group

1 Assess your tasks

Before you delegate any task, you need to assess its nature and importance. Ask yourself: What is the purpose and outcome of the task? How urgent and complex is it? How much time and resources does it require? How does it fit into the overall project or strategy? By answering these questions, you can prioritize your tasks and decide which ones you can delegate and which ones you need to handle yourself.

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Manuel Rey Arocho

Dynamic & Personable
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In my case, when I delegate (or even ask for participation), I consider the team's strengths and potential. I consider my own strengths (and weaknesses) as well, how I may be able to support your team. For example, when I developed a library program for a cooking craft, I wanted to co-present with a bubbly personality, a colleague who could engage the audience. I myself am not bad, but it is not my strongest suit. I was the subject expert with the answers, my colleague was the host.

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2 Know your team

Another key step in delegating tasks is to know your team members. You need to be aware of their strengths, weaknesses, interests, and goals. You also need to consider their workload, availability, and feedback. By knowing your team, you can match the tasks to the most suitable and motivated team members. You can also avoid overloading or underutilizing them, and ensure that they have the right skills and support to complete the tasks.

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Meredith Eliassen

Associate Librarian, Lecturer/Special Collections Librarian at San Francisco State University
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Knowing your team members is not just useful for delegating assignments. Esprit de corps can move mountains in economic downturns and key to sustaining creativity in your organization. Knowing your team allows for cross-training and “virtuosic” teamwork in a crunch that comes when everyone pitches in to get a job done. Delegating may just be a euphemism for making efficient use of coworkers.

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3 Communicate clearly

When you delegate a task, you need to communicate clearly with your team member. You need to explain the task, the expectations, the deadline, and the resources. You also need to provide the context and the rationale behind the task, and how it contributes to the library's mission and vision. You need to use clear and specific language, and avoid ambiguity or assumptions. You also need to listen to your team member's questions, concerns, or suggestions, and address them promptly and respectfully.

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4 Delegate authority and responsibility

Delegating a task does not mean micromanaging it. You need to delegate both authority and responsibility to your team member. You need to give them the autonomy and flexibility to decide how to approach and execute the task, as long as they follow the guidelines and standards. You also need to make them accountable for the results and the quality of the task. You need to trust your team member's judgment and expertise, and avoid interfering or controlling their work.

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5 Monitor and support

Delegating a task does not mean abandoning it either. You need to monitor and support your team member throughout the process. You need to check in regularly, but not too frequently, and ask for updates, feedback, or challenges. You also need to provide guidance, assistance, or resources if needed, and acknowledge their efforts and achievements. You need to balance between being involved and being hands-off, and adjust your level of supervision according to the task and the team member.

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6 Evaluate and learn

The final step in delegating tasks is to evaluate and learn from the experience. You need to review the outcome and the process of the task, and compare them with the initial expectations and objectives. You also need to solicit and provide feedback to your team member, and recognize their contribution and performance. You need to identify what went well and what can be improved, and apply the lessons learned to future tasks and projects. You need to use delegation as an opportunity to grow and develop yourself and your team.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Rupa Kumari

Lead software engineer l AWS Certified Cloud Practitioner l Principal Financials Group
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Delegation is an art which everyone should master.Before we delegate ,we must be aware with the person skills which is going to take up the task and requirement should be clear.Divide task into small modules and track each module with timeline.Set proper expectations and monitor it.

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What are the most effective ways to delegate tasks to your team members?

1

2

3

4

5

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1 Assess your tasks

2 Know your team

3 Communicate clearly

4 Delegate authority and responsibility

5 Monitor and support

6 Evaluate and learn

7 Here’s what else to consider

Library Services

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What are the most effective ways to delegate tasks to your team members?

1

2

3

4

5

6

7

1 Assess your tasks

2 Know your team

3 Communicate clearly

4 Delegate authority and responsibility

5 Monitor and support

6 Evaluate and learn

7 Here’s what else to consider

Library Services

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