What are the most effective ways to conduct background checks on volunteers?

1 Define your screening policy

Before you start conducting background checks on volunteers, you need to have a clear and consistent screening policy that outlines the purpose, scope, and process of your background checks. Your policy should align with your mission, values, and risk management strategy, as well as comply with the relevant laws and regulations in your jurisdiction. Your policy should also specify who is responsible for conducting, reviewing, and storing the background checks, and how you will handle any disputes or appeals.

3 Use reliable screening sources

To ensure the accuracy and validity of your background checks, you need to use reliable screening sources that provide timely and comprehensive information. Government databases are official records maintained by federal, state, or local authorities that contain information on identity, criminal history, and working with vulnerable people status. You may need to pay a fee or obtain a consent form to access these databases. Online platforms are third-party services that offer online background checks for a fee or subscription. They can provide information on identity, criminal history, education, and credentials, as well as social media profiles and online reputation. Before using them, it's important to check the credibility, security, and privacy policies of these platforms. Volunteer networks are organizations or associations that support and coordinate volunteer activities in your sector or region. These networks may offer background checks or screening resources for their members or affiliates at a reduced cost or for free.

4 Communicate with your candidates

One of the most important aspects of conducting background checks on volunteers is to communicate with your candidates throughout the process. You should inform them about the reasons, methods, and outcomes of your background checks, and obtain their consent and cooperation. You should also respect their privacy and confidentiality, and only use the information you collect for the intended purpose. If you find any issues or discrepancies in your background checks, you should give your candidates a chance to explain or correct them, and follow a fair and transparent decision-making process.

5 Review and update your screening practices

Finally, you should review and update your screening practices regularly to ensure they are effective, efficient, and compliant. You should monitor the results, costs, and feedback of your background checks, and identify any gaps, challenges, or opportunities for improvement. You should also keep up with the changes in the laws, regulations, and best practices in your field, and adjust your screening policy and methods accordingly. You should also train and support your staff and volunteers who are involved in the screening process, and ensure they follow your policy and procedures.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?