As a supervisor, you know how important meetings are for communication, collaboration, and decision-making. But meetings are only effective if you follow up on the action items, feedback, and next steps that were discussed. How can you make sure that your meeting follow-up is timely, clear, and productive? Here are some strategies to help you.
The first thing you should do after a meeting is to send a summary of the key points, outcomes, and action items to all the attendees and relevant stakeholders. This will help everyone remember what was agreed upon, what needs to be done, and by when. You can use a simple email, a shared document, or a project management tool to create and distribute your summary. Make sure to include the meeting date, time, purpose, participants, and agenda, as well as the main takeaways, decisions, tasks, deadlines, and owners.
Another way to follow up after a meeting is to request feedback from the attendees on how the meeting went, what they learned, and what they would like to improve. This will help you assess the effectiveness of your meeting, identify any issues or gaps, and improve your meeting facilitation skills. You can use a survey, a poll, or a feedback form to collect feedback from your team. Try to keep it short, simple, and specific, and ask open-ended questions that encourage honest and constructive responses.
Após o final de cada reuni?o, no momento do envio da ata/resumo, é fundamental buscar feedbacks sobre o desenvolvimento da reuni?o, para que, no próximo contato as necessidades sejam sanadas e expectativas estejam alinhadas, a fim de realizar assim uma conex?o e comunica??o efetiva.
Once you have sent the summary and requested feedback, you should also monitor the progress of the action items and tasks that were assigned during the meeting. This will help you ensure that everyone is on track, accountable, and aligned with the goals and expectations. You can use regular check-ins, status updates, or reports to track and communicate the progress of your team. You can also use dashboards, charts, or graphs to visualize and share the data and results.
N?o esquecer que voltar no resumo e realizar a verifica??o dos temas que ficaram pendentes e avaliar com os responsáveis de cada item, como está o desenvolvimento dos tópicos, para que o tema n?o fique parado sem a??o de todas as partes.
Another effective strategy for following up after a meeting is to provide support to your team members who are working on the action items and tasks. This will help you foster a positive and collaborative work environment, where everyone feels valued, empowered, and motivated. You can provide support by offering guidance, resources, feedback, recognition, or assistance to your team. You can also use coaching, mentoring, or training to help them develop their skills and overcome any challenges.
Seja disponível. Parte de chegar a uma solu??o efetiva para as reuni?es é estar acessível a todos envolvidos, para que n?o tenha dúvidas do desenvolvimento ou até mesmo sobre a reuni?o. Estar aberto a ouvir o time é fundamental para uma evolu??o assertiva.
The final strategy for following up after a meeting is to plan the next meeting, if needed. This will help you maintain the momentum, continuity, and engagement of your team, as well as address any unresolved or new issues or opportunities. You can plan the next meeting by setting the date, time, location, purpose, agenda, and participants, and sending an invitation or a reminder to your team. You can also use the summary, feedback, and progress of the previous meeting to inform and prepare for the next meeting.