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What are the most effective practices for using evaluations to improve arts and culture programs?

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Evaluations are essential tools for arts and culture program coordinators to measure the impact, quality, and relevance of their activities. However, evaluations are not only useful for reporting and accountability purposes. They can also provide valuable insights and feedback to improve and enhance the design, delivery, and outcomes of arts and culture programs. In this article, we will discuss some of the most effective practices for using evaluations to improve arts and culture programs, such as:

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Dorcas Maiduku

Program Manager | Program Implementation, Program Coordination
Karina Elisabet Rosa

Senior Project/Program Manager
Maurício Moraes

Gest?o de Projetos Educacionais | Metodologias ágeis | Dire??o de Projetos Educacionais | Docente Universitário

1 Define clear and realistic goals

Before conducting an evaluation, you need to have a clear and realistic vision of what you want to achieve with your arts and culture program. What are the specific objectives, outputs, and outcomes of your program? How do they align with your mission, vision, and values? How do they respond to the needs and interests of your target audience and stakeholders? By defining clear and realistic goals, you can establish the criteria and indicators for measuring your program's success and identify the areas for improvement.

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Karina Elisabet Rosa

Senior Project/Program Manager
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Según mi experiencia, la utilización de OKRs y timeframes adecuados resultó en expectativas cumplidas y panoramas precisos de pendientes, acciones a tomar y responsables. Hace poco estoy trabajando con #Perdoo con una estrategia clara de Objetivos, Key Results e iniciativas que permite a toda la compa?ia alinearse a los objetivos estratégicos. Si bien no gestiono proyectos de arte y cultura en particular, es claro que cualquier iniciativa al respecto debe tener las metas claras y, fundamentalmente, comunicación visual al instante y a demanda para cualquier parte interesada.

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Maurício Moraes

Gest?o de Projetos Educacionais | Metodologias ágeis | Dire??o de Projetos Educacionais | Docente Universitário
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Para definir metas claras é preciso ter foco, um ou dois objetivos no máximo e profundidade de cada um deles. Isso significa que é preciso mitigar todas as possibilidades.

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Alessandra Siegel
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Fazer uso da tecnologia é uma das melhores formas para utilizar as avalia??es para melhorar os programas culturais e artísticos. As ferramentas de avalia??o automatizadas podem ser usadas para obter respostas em tempo real. Os métodos automatizados de avalia??o podem reduzir a necessidade de custos contínuos, como a introdu??o de dados e consultores externos dispendiosos, para obter provas de avalia??o de alta qualidade. As novas tecnologias permitem a concep??o de sistemas de avalia??o que podem ser parcial ou totalmente automatizados após uma personaliza??o e configura??o iniciais.

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2 Choose appropriate methods and tools

There are different methods and tools for collecting and analyzing data for evaluations, such as surveys, interviews, focus groups, observations, case studies, portfolios, and more. Depending on your program's goals, scope, and resources, you need to choose the most appropriate methods and tools that can capture the quantitative and qualitative aspects of your program's performance and impact. You also need to consider the ethical and practical implications of your data collection and analysis, such as consent, confidentiality, validity, reliability, and bias.

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Dorcas Maiduku

Program Manager | Program Implementation, Program Coordination
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Methods Approach: Utilize a combination of quantitative and qualitative evaluation methods to capture both numerical data and nuanced experiences and feedback. Continuous Feedback: Implement ongoing evaluation processes throughout the program's lifecycle rather than relying solely on post-program assessments. This allows for timely adjustments and improvements. Contextual Understanding: Consider the unique context of art and culture programs, including their social, cultural, and artistic dimensions, when designing evaluation methodologies.

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Maurício Moraes

Gest?o de Projetos Educacionais | Metodologias ágeis | Dire??o de Projetos Educacionais | Docente Universitário
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A escolha de ferramentas apropriadas é a a??o mais significativa nesse processo. Já imaginou colocar um parafuso na parede com um martelo? N?o existem atividades difíceis, o que existe s?o ferramentas erradas.

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3 Involve your stakeholders

One of the best ways to use evaluations to improve your arts and culture program is to involve your stakeholders in the evaluation process. Your stakeholders are the people who have an interest or influence in your program, such as participants, staff, volunteers, funders, partners, and community members. By involving them in the evaluation process, you can gain different perspectives and feedback on your program's strengths, weaknesses, opportunities, and challenges. You can also increase their engagement, ownership, and satisfaction with your program.

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Maurício Moraes

Gest?o de Projetos Educacionais | Metodologias ágeis | Dire??o de Projetos Educacionais | Docente Universitário
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O envolvimento dos stakeholders vai definir o sucesso do seu projeto. Se n?o houver envolvimento, se as pessoas n?o acreditarem que é possível alcan?ar os objetivo o seu projeto está fadado ao fracasso.

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CHRISTOPHER HAYMAN

Senior Social Worker @ Beaufort and Skipton Health Service | Dr, Certifications
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Your training needs to be seen as an active part of the conversation of the key stakeholders in your focused sub area of arts and design

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4 Communicate your findings and recommendations

After conducting an evaluation, you need to communicate your findings and recommendations to your stakeholders and other relevant audiences. You can use different formats and channels to share your evaluation results, such as reports, presentations, newsletters, websites, social media, and more. You need to tailor your communication to suit the needs and preferences of your audience, using clear, concise, and compelling language and visuals. You also need to highlight the key insights, lessons learned, and action points from your evaluation.

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Maurício Moraes

Gest?o de Projetos Educacionais | Metodologias ágeis | Dire??o de Projetos Educacionais | Docente Universitário
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Parece clichê mas é realidade, um projeto bem explicado e com uma comunica??o clara e transparente envolve os stakeholders, ajuda na escolha correta das ferramentas e engaja a equipe, coloca todos na mesma página.

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5 Implement and monitor changes

Finally, you need to use your evaluation findings and recommendations to implement and monitor changes in your arts and culture program. You need to prioritize the most urgent and feasible changes that can improve your program's quality, relevance, and impact. You also need to assign roles and responsibilities, allocate resources, and set timelines for implementing the changes. Moreover, you need to monitor the progress and effects of the changes, using indicators and feedback mechanisms that can track the improvements and challenges in your program.

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Maurício Moraes

Gest?o de Projetos Educacionais | Metodologias ágeis | Dire??o de Projetos Educacionais | Docente Universitário
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Uma vez que a atividade foi implementada, a equipe engajada, a ferramenta escolhida, o monitoramento é indispensável e deve acontecer com a implementa??o de metodologias ágeis, no sistema cambam, independentemente da ferramenta escolhida, o método deve ser respeitado.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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George Byfield

Helping organizations unlock human potential through innovative workforce strategies, city branding, and inclusive marketing communications to foster sustainable social and economic development.
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Arts and Culture plays a crucial role in both the social and economic development of our country. But far too long it has been seen has a hobby and leisure experience. Therefore the perception and framework of Arts and Culture need to change from a leisure activity for people with disposable income into a business framework allowing prosperity for everyone within the Arts and Culture industry. This includes leaders and the workforce. However this can only be done through a strategic public private partnership (PPP), with key stakeholders. It's time for Arts and Culture to move from the back of line to the front...leading sustainable social and economic growth for the nation and her people. (This contribution was not generated by AI)

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What are the most effective practices for using evaluations to improve arts and culture programs?

1

2

3

4

5

6

1 Define clear and realistic goals

2 Choose appropriate methods and tools

3 Involve your stakeholders

4 Communicate your findings and recommendations

5 Implement and monitor changes

6 Here’s what else to consider

Program Coordination

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What are the most effective practices for using evaluations to improve arts and culture programs?

1

2

3

4

5

6

1 Define clear and realistic goals

2 Choose appropriate methods and tools

3 Involve your stakeholders

4 Communicate your findings and recommendations

5 Implement and monitor changes

6 Here’s what else to consider

Program Coordination

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