What are the key steps to create a clear and engaging agenda for your internal event?

2 Choose the format and duration

The next step is to choose the format and duration of your event. Depending on the purpose and audience, you may opt for a formal or informal, online or offline, interactive or informative event. You may also decide to have a single session or multiple sessions, a keynote speaker or a panel discussion, a workshop or a presentation, or a combination of different formats. The duration of your event should be appropriate for the amount and complexity of information you want to share, as well as the attention span and availability of your audience.

3 Select the speakers and topics

The third step is to select the speakers and topics for your event. You may invite internal or external speakers, depending on the expertise and credibility you need. You may also ask for suggestions or nominations from your audience, or conduct a survey to find out their preferences and needs. The topics you choose should be relevant, engaging, and aligned with the purpose and audience of your event. You should also balance the breadth and depth of the topics, and avoid overlapping or conflicting information.

4 Create the agenda and schedule

The fourth step is to create the agenda and schedule for your event. You should outline the main points and activities for each session, and allocate enough time for each speaker, topic, and interaction. You should also consider the breaks, transitions, and introductions between the sessions, and ensure a logical and smooth flow of information. You should also communicate the agenda and schedule to your speakers and audience in advance, and ask for feedback and confirmation.

5 Prepare the materials and resources

The fifth step is to prepare the materials and resources for your event. You should create and review the slides, handouts, videos, or other visual aids that you or your speakers will use. You should also check the technical equipment, software, and platforms that you will need, and test them before the event. You should also prepare the evaluation forms, feedback surveys, or other tools that you will use to measure the impact and effectiveness of your event.

6 Promote and follow up

The final step is to promote and follow up on your event. You should create and distribute the invitations, reminders, and announcements for your event, and use different channels and methods to reach your audience. You should also encourage participation, engagement, and interaction during the event, and acknowledge and thank your speakers and attendees. After the event, you should collect and analyze the feedback, and share the key takeaways, outcomes, and action items with your audience and stakeholders.