What are effective ways to build a relationship with an executive sponsor?

1 Understand their expectations

The first step to building a relationship with an executive sponsor is to understand their expectations for the project and your role. You can do this by asking them about their vision, goals, priorities, and concerns for the project, and how they prefer to communicate and receive updates. You can also review the project charter and scope with them and clarify any assumptions or risks. By understanding their expectations, you can align your actions and decisions with their interests and avoid any surprises or conflicts.

2 Communicate regularly and clearly

The second step to building a relationship with an executive sponsor is to communicate regularly and clearly with them. You can do this by establishing a communication plan that specifies the frequency, format, and content of your updates and reports. You can also use various channels, such as email, phone, or video calls, to keep them informed and engaged. You should communicate any changes, issues, or achievements that affect the project's status, scope, budget, or schedule, and seek their feedback and approval when needed. By communicating regularly and clearly, you can demonstrate your professionalism and competence, and build trust and credibility with your executive sponsor.

3 Involve them in key decisions and milestones

The third step to building a relationship with an executive sponsor is to involve them in key decisions and milestones of the project. You can do this by inviting them to important meetings, presentations, or workshops, where they can provide their input and guidance, and interact with other stakeholders. You can also ask them to celebrate and recognize the achievements and contributions of the project team and yourself. By involving them in key decisions and milestones, you can show your respect and appreciation for their role and authority, and foster a sense of collaboration and ownership with your executive sponsor.

4 Seek their advice and support

The fourth step to building a relationship with an executive sponsor is to seek their advice and support for the project and your development. You can do this by asking them for their opinions, suggestions, or recommendations on how to improve the project's performance, quality, or outcomes. You can also ask them for their feedback, coaching, or mentoring on how to enhance your skills, knowledge, or career. By seeking their advice and support, you can demonstrate your willingness to learn and grow, and benefit from their experience and expertise.