What do you do if your workflow is chaotic and you need to save time using technology?

If your workflow is chaotic and time-saving is crucial, start by analyzing your current processes. Identify bottlenecks and repetitive tasks that can be automated. Utilize project management software like Trello or Asana to organize tasks and track progress. Integrate communication tools such as Slack or Microsoft Teams for seamless collaboration. Implement time-tracking apps like RescueTime or Toggl to monitor productivity and identify areas for improvement. Regularly assess and refine your tech solutions to optimize efficiency and streamline your workflow. Additionally, invest in training to ensure everyone on the team can effectively utilize the chosen tools.

To address a chaotic workflow and save time using technology, start by identifying how the chaos affects your goal. Break down the chaos to assess its impact on your team's objectives. Through this analysis, pinpoint the main problem and its causes. Next, devise a strategy to tackle this issue, possibly running small-scale trials of your solution to ensure effectiveness. After testing, reassess the approach and, if successful, implement it across the department

A utiliza??o de uma metodologia com ferramentas para mapeamento, mensura??o e análise dos dados de forma estruturada possibilitará uma identifica??o mais assertiva dos pontos de melhorias, bem como a causa raiz de casa desconex?o.

Keep it simple, use a simple 2x2 matrix - split between urgent and important. Focus first on the short task that are urgent and important (putting out fires), then on important non-urgent to avoid fire. This is pretty generic advice, but keeping it simple and on paper is often the best way to get stuff done. For anything less important; put it off by reaching out to the stakeholders and kindly informing that it will be delayed. If necessary, enjoy the sound of a deadline flapping by, that helps keep sanity.

Entender as desconex?es e suas causas raiz é fundamental para a constru??o de solu??es adequadas. Para isto, delimitar o escopo e as prioridades torna-se fundamental . A utiliza??o de técnicas de ferramentas adequadas também poderá auxiliar considerável nesta fase.

A automatiza??o pode fazer a diferen?a e gerar muito mais eficiência no processo, mas para isto deverá agregar melhorias ao processo como um todo. De nada adiantará automatizar um processo ruim. Assim, é preciso integrar a automatiza??o as melhorias desenhadas para o processo, se possível, mas a prioridade deve ser a melhoria do processo.

For any process that is supported by systems and/or automation, keeping it simple to maintain is key. The first step is to have regular reviews to identify anything out of date. These items will always reduce the value of automation and hinder additional improvement. As importantly, keep track on the time spend reviewing, as it can take significant time, again reducing the value of automation. At that time, consider what can be simplified further.

With all my clients, any tool that makes automation easy should continued to be used with care as to not create a mess of suboptimal, individual tools, processes and automations. Take PowerBI as an example (or Lotus Notes for the more experienced): Great tools enabling specialist to drive business processes faster and better, but without oversight, information management and good IT practices, it turns into a mess and looses its initial value.