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Last updated on 2024年6月2日

What do you do if your R&D career is hindered by unclear and lengthy writing?

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If you work in research and development (R&D), you know how important it is to communicate your findings, ideas, and proposals effectively. Whether you are writing a report, a paper, a grant application, or a presentation, you need to convey your message clearly, concisely, and persuasively. However, writing is not always easy, especially if you are dealing with complex and technical topics. You may struggle with organizing your thoughts, choosing the right words, avoiding jargon, and following the appropriate style and format. If your writing is unclear and lengthy, you may risk losing your audience's attention, interest, and trust. You may also miss out on opportunities for collaboration, funding, recognition, and career advancement. So, what do you do if your R&D career is hindered by unclear and lengthy writing? Here are some tips to help you improve your writing skills and boost your R&D career.

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Baisakhee Saha, PhD

School of Medical Science and Technology, IIT Kharagpur

1 Assess your writing needs

The first step to improve your writing is to identify your writing needs. What are the goals and expectations of your writing projects? Who are your intended readers and what do they need to know? What are the standards and conventions of your field and discipline? How do you measure the quality and impact of your writing? By answering these questions, you can determine the purpose, scope, and audience of your writing. You can also identify the strengths and weaknesses of your writing, as well as the areas where you need to improve.

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Baisakhee Saha, PhD

School of Medical Science and Technology, IIT Kharagpur
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As with any writing, research writing must also be goal-oriented e.g., publication-writing and grant-writing are so different! These have different formats. So first identify your purpose, scope, and hence intended audience and then research and, subsequently present your ideas and data.

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Mark Milton

Innovation and Startup Ecosystem Professional
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Assessing your writing needs is crucial. Understand your goals, audience, and field standards. Identify strengths, weaknesses, and areas for improvement. Clarify purpose, scope, and impact measurement. This sets a solid foundation for effective writing enhancement.

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2 Learn from others

The second step to improve your writing is to learn from others. You can read and analyze the writings of other R&D professionals, especially those who are successful and influential in your field. You can observe how they structure their arguments, present their evidence, use their language, and engage their readers. You can also seek feedback and advice from your colleagues, mentors, editors, or reviewers. You can ask them to review your drafts, point out your errors, suggest improvements, and share their best practices. You can also join a writing group or a workshop where you can exchange ideas, insights, and experiences with other writers.

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Baisakhee Saha, PhD

School of Medical Science and Technology, IIT Kharagpur
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The second step towards improvement is to critically read a lot and follow how other people in your subject domain have presented their views. Now, structure your ideas, evidence, and arguments. Let someone else, like colleagues, or mentors, go through your written drafts. Many times, feedback from reviewers and editors does help in improving the quality of your writing.

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3 Practice regularly

The third step to improve your writing is to practice regularly. Writing is a skill that can be developed and refined through constant practice. You can set aside some time every day or week to write something related to your R&D work. You can write a summary, a blog post, a proposal, or a review. You can also try different formats, styles, and genres of writing. You can experiment with different techniques, strategies, and tools to enhance your writing. You can also revise and edit your writings until you are satisfied with the results.

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4 Use online resources

The fourth step to improve your writing is to use online resources. There are many online resources that can help you with your writing. You can access databases, journals, libraries, and repositories that provide reliable and relevant information for your R&D topics. You can use citation managers, plagiarism checkers, and reference generators that help you with your citations and references. You can use grammar checkers, spell checkers, and readability analyzers that help you with your grammar, spelling, and readability. You can use templates, guides, and examples that help you with your format and structure.

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Alanoud Alojayri C-KPIs

Power Bi, Data management| digital transformation | program management | Analytics Solutions | Data Analyst | Business Analyst | Data Visualization | Sales Retail & Projects | CRM Trainer
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Peer Review Platforms, Websites like ResearchGate or Academia.edu provide opportunities for you to share your research writing with peers or experts in your field for constructive feedback and suggestions for improvement.

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5 Hire a professional writer

The fifth step to improve your writing is to hire a professional writer. If you have a tight deadline, a high-stakes project, or a complex topic, you may need the help of a professional writer. A professional writer can help you with your writing from start to finish. They can help you with your research, outline, draft, revision, and editing. They can help you with your style, tone, clarity, and persuasiveness. They can help you with your grammar, punctuation, and vocabulary. They can help you with your citations, references, and formatting. A professional writer can save you time, effort, and stress, and ensure that your writing meets the highest standards of quality and impact.

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6 Enjoy the process

The sixth step to improve your writing is to enjoy the process. Writing can be challenging, but it can also be rewarding, fun, and creative. Writing can help you express yourself, share your knowledge, and contribute to your field. Writing can help you learn new things, discover new perspectives, and solve new problems. Writing can help you connect with other people, build your network, and advance your career. Writing can help you grow as a R&D professional and as a person. So, instead of seeing writing as a burden or a chore, see it as an opportunity and a privilege.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Sujata Rijal, B.Optom, PhD

Sr. Scientific Writer/AMWA member
(已编辑)
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Unclear and lengthy writing is often due to lack of preparation! Clarity in writing is a reflection of hours and hours spent on analytical reading, understanding the data with a focus on the main message. Secondly on the technical aspect, writing blocks spread across days/weeks is helpful for better productivity than cramming to produce low quality documents. Incorporating representative images, nicely formatted graphs and tables within the document is helpful to bring clarity and shorten length. Simple language, concise writing, objective, method and results following a logical flow and zooming in/out details based on the target audience are some of the steps that can be taken for better scientific writing.

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Faezeh Rezaie

Research and Development Lead at Mehr petrochemical co.
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Here's some guide: Improve Clarity: Break down complex concepts into simpler terms and structure writing logically. For example, try to explain technical ideas in a clear and straightforward manner that anyone can understand. Enhance Conciseness: Trim unnecessary details and streamline writing to convey information more efficiently. For instance, avoid long explanations that can obscure the message and makes writing unnecessarily lengthy. Seek Feedback: Ask colleagues for feedback on writing and consider professional development opportunities to improve your writing skills. For example, attending workshops on technical writing can provide valuable insights and strategies for crafting clear and concise R&D reports or papers.

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What do you do if your R&D career is hindered by unclear and lengthy writing?

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1 Assess your writing needs

2 Learn from others

3 Practice regularly

4 Use online resources

5 Hire a professional writer

6 Enjoy the process

7 Here’s what else to consider

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