What do you do if your facility's communication needs improvement?

A comunica??o é um fator essencial, ainda mais na área de Facilities, precisamos estar atentos as necessidades da empresa e dos clientes internos, pois realizamos o planejamento em Facilities e as vezes os clientes internos precisam ajustar algumas atividades e Facilities precisa acompanhar para suportar as necessidades, um bom relacionamento e uma comunica??o clara e sem ruídos fortalece muito ambas as partes.

To address communication transmission issues within a company, I believe it is essential to first understand the level of team morale and overall emotional quotient or emotional intelligence practiced within the organization. In my experience, most organizations do follow the basics of effective communication, but often fail to maintain respect and tone. This is where emotional intelligence comes into play, along with job satisfaction and the willingness to strive towards goals that align with the organization's objectives. Once these factors are met and attitudes within the organization improve, we will see a significant improvement in effective communication transmissions.

Addressing communication issues in direct regards to how it is transmitted within a company, I believe it is keen to comprehend the level of team morale and overall emotional quotient or emotional intelligence. In my recent experience, most organizations do follow the basics of effective communication, but can fall short of maintaining respect and tone of the message.

1. Lead by Example: Managers and supervisors should lead by example by practicing clear and transparent communication. They should actively listen to employees, provide timely feedback, and communicate openly. 2. Seek Feedback: Regularly solicit feedback from employees on the effectiveness of communication efforts and be willing to make adjustments based on their input. 3. Monitor and Evaluate: Continuously monitor the effectiveness of communication improvements and make adjustments as needed. Regularly evaluate whether communication goals are being met and identify areas for further improvement.

As in every improvement process, the first step to run is evaluating the communication system I actually use un order to find out oppirtunities of improvement. Once that is done tools and technics will be upgraded accordingly. The evaluation will collect impressions from relevant stakeholders to check if all shared information are effectively received and the reaction they generate. Depending on the size of stakeholders, statistical ans graphical method can be implemented to have clear view of the stuation. Then comes the corrective decisions.

To improve facility communication, assess current methods, identify gaps, and implement technology solutions if needed. Establish clear protocols, provide training, and encourage open dialogue. Lead by example and regularly evaluate and adjust strategies based on feedback and evolving needs.

At this stage implement communication technologies such as messaging applications; slack, collaboration platforms; Trello or project management software to streamline communication.

Improving communication is essential and involves setting up the right channels, being transparent, gathering feedback, and, most importantly, providing/enhancing training. Training typically boosts communication skills, while tech tools streamline tasks. Another focus area is transparency, which ultimately builds trust and teamwork.

Na primeira fase já se efectuou a avalia??o e resultados da comunica??o existente. Agora urge melhorar ou implementar novos métodos ou convic??es para melhorar resultados. Seria importante dar ouvidas aos restantes membros da equipa e depois sim, implementar o resumo do auscultado para futura aprecia??o.

The use of various communication channels is crucial for effective communication and sustained performance within your organization. I recommend the following order for effective communication: face-to-face communication is the best, followed by video calls where the person is actively engaged on camera. Phone calls are the third in line, while emails come in fourth. It is important to note that texting is the worst form of communication, as it is often misused and can result in missing important information. Text messaging is ideal for short communications and quick follow-ups. For detailed information, it is recommended to use any of the above communication channels.

It's important to communicate clearly and concisely, while striving to remain neutral. Sometimes, communication can become contentious due to over-communication. This can happen when explanations are too detailed, technical jargon is used excessively, or there is unnecessary banter or back-and-forth during the transmission. A wise person once said that the key to effective communication is understanding your audience and adjusting your message accordingly. This may seem like a burden, but I've found that it's necessary to make these adjustments in order to communicate effectively with your audience. If major changes are needed, it's best to seek support or have someone else communicate the message.

Effective communication is vital. Start with a communication audit to identify gaps. Implement regular training sessions focusing on clear, jargon-free language and active listening skills. Establish a feedback loop for continuous improvement. Embrace technology, like communication platforms, to streamline and document exchanges. Update and simplify communication protocols regularly to reflect current needs. This approach ensures messages are not just sent but received, understood, and acted upon, fostering a culture of open, efficient communication.

Use Simple Language: Choose words and phrases that are easy to understand and avoid technical jargon or industry-specific terminology that may confuse your audience. Aim for clarity and simplicity in your language. Avoid Ambiguity: Be precise and specific in your communication to avoid ambiguity or misinterpretation. Clearly state your message and intentions without leaving room for confusion. Structure Your Message: Organize your message in a logical and coherent manner. Start with a clear introduction that outlines the purpose of your communication, followed by the main points or key information, and conclude with a summary or call to action.

Budget monitoring plays a crucial role in preventing overspending and ensuring the success . By practicing effective budget monitoring, you can: Control costs, preventing financial setbacks. Allocate resources efficiently, Therefore, budgets and forecasts need to be clear and concise when presenting information and cover relevant essential information dependant on who you are presenting the information too.

A comunica??o tem que se fazer da forma mais simples possível. As palavras utilizados dever?o ser igualmente de um vocabulário acessível e compreensível a todos. Se necessário utilizar vocábulos comummente utilizados.

Escutar o outro requer presen?a, curiosidade e interesse pelo outro. O interesse do interessado e n?o do interesseiro. Aquele interesse genuíno que significa que você se importa com aquilo que é importante para o outro. Escutar para compreender n?o é o mesmo que escutar para responder, muito menos para concordar!

Effective communication hinges on listening and empathy. Actively engage with your team's concerns, truly understand their perspective, and validate their feelings. I do this as much as possible with my team. This approach fosters trust and opens up avenues for constructive dialogue, crucial for resolving issues and improving communication within any facility. Quick tip: Regular feedback sessions can enhance this process, ensuring all voices are heard and valued. I do this bi-weekly.

Pay Attention: When engaging in conversation with stakeholders, make a conscious effort to actively listen to what they are saying. Focus on their words, tone of voice, and non-verbal cues to fully understand their message. Show Interest: Demonstrate genuine interest in the concerns, questions, or feedback shared by your stakeholders. Maintain eye contact, nod in agreement, and provide verbal affirmations to show that you are engaged and attentive. Ask Clarifying Questions: Seek clarification or additional information when needed to ensure that you fully understand the perspective or concerns of your stakeholders. Ask open-ended questions that encourage them to elaborate on their thoughts and feelings.

A regra é clara: Precisamos ouvir para entender e n?o ouvir para responder. Quando escutamos e entendemos a mensagem conseguimos ser assertivos e resolutos.

O saber ouvir na realidade é t?o ou mais importante falar. é através do que ouvimos ou feedback que se consegue avaliar a eficácia da comunica??o e claro é de primordial importancia a empatia de grupo e de todos a quem se dirige a comunica??o.

By prioritizing follow-up and follow-through in your communication approach, you can strengthen relationships, build trust, and ensure that your messages are effectively understood and acted upon by your stakeholders.

Best way is to create a internal day to day action tracker for yourself and your team , it must be simple and actionable Communication is a must in facilities management, any gap here can be fatal . Always keep the action tracker filled up on daily basis, once while the day starts and another while the day ends with this one can not only track the required Communication to different stakeholders but also support in managing the gaps in Communication!

Effective facility communication hinges on consistency and clarity. Implement a regular check-in schedule to confirm stakeholder comprehension and engagement. Feedback is gold; actively seek it to refine your methods. Ensuring promises are kept and updates are communicated reinforces trust. Simple, regular, and transparent interactions cultivate a culture of reliability and mutual respect.

Por último acreditar que haverá sempre algo a melhorar. Os resultados de hoje n?o ser?o iguais aos de amanh? e como tal é necessário estar atento a qualquer dúvida ou resultado menos positivo e tomar de imediato medidas para colmatar a falha.

Comunicar significa tornar comum. é criar relacionamento e cuidar dele para assegurar entendimento e compreens?o. Verificar se o interlocutor compreendeu faz parte do acompanhamento necessário, bem como cuidar para se certificar de que você , na posi??o de ouvinte, também compreendeu compreendeu a mensagem transmitida!

In enhancing communication within a facility, embark on a journey of introspection and strategy. Begin with an audit that reflects on current practices, paving the way for a communication strategy intertwined with your community's spirit. Utilize technology as a conduit to meaningful connections and foster an environment ripe for open dialogue, where every voice is heard and valued. Commit to ongoing learning and dialogue as pillars of personal and communal growth. Continuously assess and refine your approach, recognizing communication as a dynamic art that binds us, fostering a deeper unity and shared vision for progress.

Continuously evaluate the effectiveness of communication and make necessary adjustments. And involve leaders to provide support in promoting a culture of open communication.