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What do you do if your deadlines on mobile devices are causing stress and inefficiency?

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In the fast-paced world of mobile devices, deadlines can be a source of stress and inefficiency. You're trying to manage everything from your palm, but instead of streamlining your life, it feels like you're juggling grenades with their pins pulled out. It's important to remember that you're not alone in this struggle and there are strategies you can employ to alleviate the pressure and boost your productivity.

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Vanessa Bak

Assistant Director of Advising and Student Affairs
Aidan Dickenson

Business Development Manager // Tailored solutions to enhance security, improve efficiency, and drive growth.

1 Prioritize Tasks

When you're buried under a mountain of deadlines, it's crucial to prioritize your tasks. Take a moment to assess which projects are urgent and important, and tackle those first. This method, often referred to as the Eisenhower Matrix, helps you focus on what really matters and prevents you from wasting time on less critical activities. By organizing your deadlines in this way, you can work more efficiently and reduce the stress that comes with trying to do everything at once.

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Vanessa Bak

Assistant Director of Advising and Student Affairs
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When I become overwhelmed with my to-do list, I take it offline and onto paper. I list out everything, including things I missed throughout the week. Once I see the full list on paper I will determine which tasks need to happen that day, which can be moved to tomorrow, and which tasks are no longer relevant and can be removed from my list completely.

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Aidan Dickenson

Business Development Manager // Tailored solutions to enhance security, improve efficiency, and drive growth.
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This can be very personality driven, those who are highly conscientious can sometimes forget about deadlines and do everything in their power to not just meet but exceed these, sometimes unnecessarily. Take a step back, take 10 mins to refresh then look at the situation hollistically. Work out what needs to be done now versus what can wait. This will allow you to give 100% to all tasks rather than rushing them and getting things wrong, not giving your best

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2 Time Management

Effective time management is key to handling deadlines without letting them overwhelm you. Consider using time-blocking techniques, where you allocate specific blocks of time for different tasks. This helps you stay on track and ensures that you're dedicating enough time to each deadline without overextending yourself. Remember, it's also important to schedule breaks to avoid burnout. Your brain needs time to rest and recharge to stay sharp and focused.

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Aidan Dickenson

Business Development Manager // Tailored solutions to enhance security, improve efficiency, and drive growth.
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Sometimes it's necessary to segregate your time. Give each of your tasks an allotted time in the day. This will help to focus your mind but also give you a sense of achievement each day as you can visually see the progress you are making. Breaking down big jobs in to manageable chunks is hugely important

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3 Tech Tools

Leverage technology to your advantage. There are numerous mobile apps designed to help with task management and productivity. These tools can assist you in keeping track of your deadlines, setting reminders, and even blocking out distractions. By using these apps effectively, you can create a digital assistant that helps you stay organized and on top of your tasks, thereby reducing stress and increasing efficiency.

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Aidan Dickenson

Business Development Manager // Tailored solutions to enhance security, improve efficiency, and drive growth.
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Think about the power of AI and how you can automate certain tasks through this. See AI as your assistant not your replacement, there are some brilliant tools you can use to help increase your reach. Software like Instantly AI and EasyGen can make a huge difference to your day

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4 Delegate Duties

Delegation is a powerful tool in managing deadlines. If you have the ability, pass on tasks that others can handle. This not only lightens your load but also empowers your team or family members by giving them responsibilities. Effective delegation requires clear communication of expectations and deadlines, so make sure everyone involved understands their role and the importance of their contribution to the overall goal.

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Aidan Dickenson

Business Development Manager // Tailored solutions to enhance security, improve efficiency, and drive growth.
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There is nothing wrong with delegation. Trying to take on the world yourself can leave you burnt out and ultimately not giving your best. Delegating certain responsibilities will not only help you but also give your team a sense of satisfaction which will improve your retention figures

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5 Healthy Habits

Maintaining healthy habits is essential when dealing with deadline-induced stress. This includes getting enough sleep, eating well, exercising, and taking time to unwind. Stress can take a toll on your body and mind, making it harder to meet your deadlines efficiently. By taking care of yourself, you ensure that you have the energy and mental clarity needed to tackle your tasks effectively.

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Aidan Dickenson

Business Development Manager // Tailored solutions to enhance security, improve efficiency, and drive growth.
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Each evening it's essential to take some time for yourself, to do something that you enjoy, this will help your brain unwind and get over the stresses of the day

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6 Reflect Regularly

Lastly, take time to reflect on your workload and processes. Are there tasks that consistently cause stress? Is there a more efficient way to approach your work? Continuous reflection allows you to identify patterns and make adjustments to your workflow. This proactive approach can lead to better deadline management in the future, ultimately reducing stress and improving efficiency.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your deadlines on mobile devices are causing stress and inefficiency?

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1 Prioritize Tasks

2 Time Management

3 Tech Tools

4 Delegate Duties

5 Healthy Habits

6 Reflect Regularly

7 Here’s what else to consider

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