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What do you do if your deadlines are looming and you need to stay focused?

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When deadlines are fast approaching and you need to maintain focus, it's easy to get overwhelmed. However, with the right strategies, you can harness the power of your mobile device to stay on track. Your phone or tablet can be a double-edged sword, potentially distracting you with endless notifications or serving as a powerful tool for managing your time and tasks effectively. It's crucial to understand how to leverage mobile technology to your advantage, especially when the clock is ticking and every minute counts.

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1 Prioritize Tasks

In the face of looming deadlines, prioritizing tasks is essential. Your mobile device can be a valuable ally in this process. Use your device's note-taking or task management apps to list all pending tasks and sort them by urgency and importance. This visual representation of your workload helps you focus on high-priority items first, ensuring that you tackle the most critical tasks when your energy levels are at their peak.

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2 Minimize Distractions

Your mobile device can be a hub of distractions, but with discipline, it can also help you minimize them. Turn off non-essential notifications and use features like 'Do Not Disturb' during work sessions. Consider apps that limit access to distracting websites or functions. By transforming your device into a distraction-free zone, you can create a conducive environment for sustained concentration.

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Chad Paris

People & Culture (HR) Business Partner
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In my experience - utilizing mobile technology for my benefit by default puts it in the place of it being a distraction. Most of us are in office environments where a lot is coming at us from different directions whether on our PC, mobile device, physical paper materials to handle, etc. Outside of device management, close your door if you are able. Set an auto reply in your email noting the uptick in workload. Give a background to your work by putting on music or podcasts. Temporarily disable or uninstall certain distracting apps or programs.

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3 Use Timers

Time management is key when deadlines are close. Utilize the timer or stopwatch function on your mobile device to implement techniques like the Pomodoro Technique, where you work for a set period, usually 25 minutes, followed by a short break. This method can help maintain your focus and prevent burnout by segmenting your work into manageable intervals with necessary rest periods in between.

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4 Stay Organized

Organization is crucial when you're racing against the clock. Use your mobile device to keep track of all your tasks and deadlines. Calendar apps can send reminders for important milestones, while cloud-based document storage allows you to access and update your work from anywhere. Staying organized ensures that you won't waste precious time searching for files or trying to remember what you should be working on next.

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Chad Paris

People & Culture (HR) Business Partner
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If you are able to utilize cloud technology, use your mobile device as a note pad to keep track of your to-do lists. Pull up the corresponding document/app on your workstation to visually see the to do list items.

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5 Monitor Progress

As deadlines approach, it's important to monitor your progress regularly. Use your mobile device to track how much of the project is complete and how much is left to do. This can be done through project management apps or simple checklists. Regularly updating your progress provides a sense of accomplishment and helps you adjust your plan if you're falling behind schedule.

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Chad Paris

People & Culture (HR) Business Partner
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An unorthodox way in which I monitor progress is recalling what has been done in the previous time frame. I often operate with a pen and paper list in front of me to track my tasks to be accomplished. There are days and times where it isn't possible to actively maintain the list. When I am able to catch a breather or recap the day, I will recall all of the tasks I completed that day and retroactively create my to-do list. I will review email replies, calls received, paper materials received/addressed. It can really boost the confidence in your work and attentiveness to know all that you did even if you have no feedback from peers. Self evaluation is sometimes the key to maintaining efficency and going to the next level.

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6 Self-Care Breaks

Finally, don't underestimate the importance of taking breaks for self-care, even when deadlines are pressing. Use your mobile device to set reminders to take short, regular breaks to stretch, hydrate, or practice deep breathing exercises. These moments of respite can prevent burnout and keep your mind sharp, ultimately aiding in maintaining focus and productivity.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your deadlines are looming and you need to stay focused?

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1 Prioritize Tasks

2 Minimize Distractions

3 Use Timers

4 Stay Organized

5 Monitor Progress

6 Self-Care Breaks

7 Here’s what else to consider

Mobile Devices

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