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What do you do if your boss's needs and expectations are constantly changing?

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Working with a boss who constantly changes their needs and expectations can be frustrating and stressful. You may feel like you are always behind, never good enough, or unsure of what to do next. However, there are some strategies that can help you cope with this situation and improve your problem-solving skills. Here are six tips to deal with a boss who keeps changing their mind.

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Elsa Cawthorn

1 Communicate clearly

One of the most important things you can do is communicate clearly and frequently with your boss. Ask them to explain their goals, priorities, and reasons for making changes. Repeat back what you understood and confirm it with them. If possible, get their feedback and approval in writing, so you have a record of what they agreed to. This way, you can avoid misunderstandings, conflicts, and confusion.

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Elsa Cawthorn
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Prioritize Tasks: Stay organized and prioritize tasks based on your boss's current needs and the level of urgency or importance. Focus on high-impact activities that align with the most recent expectations.

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Ankita Bhargawa

Clinical Psychologist | Strategic People Management | Mental Health Advocate
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Regular meetings with the manager to understand the underlying cause of the changing expectations. Sometimes it is inevitable that job requirement will change very frequently but if employees are well informed and involved, it becomes easier for them to adapt the changes.

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2 Be flexible and adaptable

Another key skill you need to deal with a changing boss is flexibility and adaptability. You have to be ready to adjust your plans, methods, and expectations according to the new situation. Instead of resisting or complaining about the changes, try to see them as opportunities to learn, grow, and improve. Focus on the positive aspects of the changes, such as how they can help you achieve your goals, enhance your skills, or create value for the company.

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Ankita Bhargawa

Clinical Psychologist | Strategic People Management | Mental Health Advocate
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These days AI is causing disruption in how many tasks are done. It can be a opportunity for employees to adapt and learn new skills and remain relevant.

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3 Manage your time and resources

When your boss changes their needs and expectations, you may have to deal with competing deadlines, shifting priorities, and limited resources. To cope with this, you need to manage your time and resources effectively. Use tools like calendars, to-do lists, and project management software to organize your tasks, track your progress, and update your status. Prioritize the most important and urgent tasks and delegate or eliminate the less critical ones. Ask for help or support when you need it.

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Ankita Bhargawa

Clinical Psychologist | Strategic People Management | Mental Health Advocate
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Having a to do list is really important, equally important is to keep the stakeholders informed of the progress of the individual tasks. It can also help in revising the priorities and deadlines as regular interactions with stakeholders might bring new insights.

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Elsa Cawthorn
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Stay organized and prioritize tasks based on your boss's current needs and the level of urgency or importance. Focus on high-impact activities that align with the most recent change.

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4 Anticipate and prepare for changes

Sometimes, you can anticipate and prepare for changes before they happen. For example, you can research the trends, challenges, and opportunities in your field, industry, or market. You can also analyze the past behavior, preferences, and feedback of your boss. This way, you can predict what they might want or need in the future and plan accordingly. You can also have some backup plans or alternatives in case they change their mind again.

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Ankita Bhargawa

Clinical Psychologist | Strategic People Management | Mental Health Advocate
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One thing that I follow is to keep my knowledge updated in order to get insights on the latest trends. I do this by reading a lot of articles, journals, following influential leaders in the field, and online events.

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Elsa Cawthorn
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Anticipate changes or shifts in your boss's priorities and proactively communicate any potential challenges or implications for your work. Offer suggestions or alternatives to address emerging needs.

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5 Solve problems creatively

When your boss changes their needs and expectations, you may encounter new or unexpected problems. To solve them, you need to use your creativity and critical thinking skills. You can brainstorm different ideas, solutions, or approaches to the problem. You can also consult with your colleagues, mentors, or experts for advice or inspiration. You can test your ideas, evaluate the results, and make improvements as needed.

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Elsa Cawthorn
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Understand your boss's working style, preferences, and communication preferences. Adapt your approach accordingly to foster a productive working relationship.

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6 Maintain a positive attitude

Finally, you need to maintain a positive attitude when dealing with a changing boss. You may feel frustrated, angry, or anxious, but don't let these emotions affect your performance or relationships. Instead, try to stay calm, confident, and professional. Express your concerns or opinions respectfully and constructively. Appreciate the feedback and recognition you receive from your boss. And don't forget to take care of yourself, by taking breaks, relaxing, and having fun.

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Ankita Bhargawa

Clinical Psychologist | Strategic People Management | Mental Health Advocate
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It’s important to embrace the change and follow your instincts. Don’t overthink and let it impact your life personally and professionally. Usually when I’m frustrated by things not in my control, I take break and indulge myself into something that divert my mind. This helps me calm down, rethink, re-energize, and focused.

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Elsa Cawthorn
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View challenges as opportunities for growth and learning, and remain focused on delivering high-quality work despite shifting priorities and having a difficult boss.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Elsa Cawthorn
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Prioritize self-care to maintain your well-being and resilience in the face of uncertainty or pressure. Take breaks, engage in activities that recharge you, and seek support from colleagues or mentors as needed.

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What do you do if your boss's needs and expectations are constantly changing?

1

2

3

4

5

6

7

1 Communicate clearly

2 Be flexible and adaptable

3 Manage your time and resources

4 Anticipate and prepare for changes

5 Solve problems creatively

6 Maintain a positive attitude

7 Here’s what else to consider

Problem Solving

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What do you do if your boss's needs and expectations are constantly changing?

1

2

3

4

5

6

7

1 Communicate clearly

2 Be flexible and adaptable

3 Manage your time and resources

4 Anticipate and prepare for changes

5 Solve problems creatively

6 Maintain a positive attitude

7 Here’s what else to consider

Problem Solving

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