What do you do if project deliverables are not met on time and within budget?

Conduct an analysis to identify the reasons behind the delays or budget overruns which may involve reviewing project plans, schedules, resource allocations, and any external factors that may have impacted the project. Communicate openly and transparently with stakeholders about the delays or budget issues. Provide clear updates on the status of the project, the reasons for the delays, and any proposed solutions to mitigate the impact. Assess the impact of the delays or budget overruns on the project timeline, objectives, and overall success. Identify any risks and develop contingency plans to address them. Last, evaluate the project plans, schedules, and resource allocations to determine if any adjustments are necessary to reduce costs.

Start by identifying the root causes, communicate openly with stakeholders, and adjust plans promptly. Prioritize critical tasks to minimize the impact, and learn from the experience to refine future project strategies, improve planning and execution processes for smoother project outcomes.

Review the project's scope and identify areas where adjustments can be made to align with the budget and timelines. Communicate transparently with stakeholders about the challenges and collaborate on potential solutions. Implement strategies such as resource reallocation, process optimization, or scope prioritization to bring the project back on track.

I would say that if it goes above the budget and that the deadline was missed you would have to seriously consider what happened, whether the size of the project was underestimated or if unforeseen complications occurred that should have been raised with the client beforehand It's very important that you learn from each completed project so that you do not repeat previous mistakes

- Analyze the root causes, - Risk factors Evaluations , - Reevaluate the advantages and disadvantages . - Action plans . - follow up on AP implementations along with ranking its results A2C ranking. - A/ turning around Model - B/ watch list model. - C/ Closure or separation Model.

Early Communication may help to prevent further cost and delay ,Error or Mistake may be identified in this case but it is most important to take effective decision within earliest time.

Our most common projects are preparing year end accounts for audit and meeting tax return lodgement deadlines. Inevitably at end of year there are clients who are not going to meet the deadline and so we can obtain extensions but with interest charges so high now and from 1 July 2025 ATO interest not being deductible… there will be added pressure to get these returns processed on time. We need to communicate this clearly in July 2025 … communication has to start at being of project not just when things start to go wrong!

I will inform the internal and external stakeholders about the delay as soon as possible. Be transparent about the reasons and discuss the impact on timelines, budgets, and expectations. Identify the root cause and work on action plan.

Our most common projects are preparing year end accounts for audit and meeting tax return lodgement deadlines. Inevitably at end of year there are clients who are not going to meet the deadline and so we can obtain extensions but with interest charges so high now and from 1 July 2025 ATO interest not being deductible… there will be added pressure to get these returns processed on time. We need to communicate this clearly in July 2025 … communication has to start at being of project not just when things start to go wrong!

Review the project plan, timeline, and budget to identify any areas where adjustments can be made to accommodate the delays or cost overruns. Consider reallocating resources, revising timelines, or reprioritizing tasks to mitigate the impact on project outcomes.

Revisit the IP and assess which activities have lagged behind. Review the budget and make adjustments to accommodate activities that will ensure Impact and overall objectives are achieved. Negotiate for No Cost Extension with the donor if the budget allows. Priorities should be on activities that achieve the overall impact. Additionally negotiate budget resources.

Revisit plan and Revised Budget is must to get the finishing line within earliest time and Revisit plan and Budget has to be more precise and scientific to get the result more Realistic.

Once everyone is aware of the issue, it's time to review and adjust the project plan. Look at the project schedule, budget allocations, and resource assignments to identify where changes can be made. You may need to reprioritize tasks, allocate additional resources, or even renegotiate deadlines and budgets with clients or upper management. This step is about finding a realistic path forward that considers the new realities of the project while still aiming to meet as many original objectives as possible.

Revisit the project plan to assess discrepancies between the budget and timelines. Engage in open dialogue with stakeholders to discuss the issues and explore potential solutions collaboratively. Adjust the plan as needed, prioritizing tasks and reallocating resources to ensure alignment with both budgetary constraints and deadlines.

Understand the root cause of the problem, identify the error, make a process to avoid the same error in the future and asap communicate the stakeholders about this issue.

Conduct a root cause analysis to identify the underlying reasons for the delays or budget deviations. Determine whether the issues stem from internal factors such as resource constraints, scope changes, or poor project management practices, or external factors such as unexpected market changes or vendor issues.

Identify why the issue occurred to avoid same in the future. Restrospect the situation and find out What went wrong. How can we improve.

1- Identify the root cause of the delay or budget overrun by understand why the project deliverables are not being met on time or within budget. 2- Keep all stakeholders informed about the situation and discuss potential solutions. 3- Review the project plan and identify areas where adjustments can be made to bring the project back on track. 4- Identify critical tasks that need to be completed in order to meet project deadlines and focus on completing those first. 5- Develop contingency plans for potential risks that could impact project deliverables and take proactive measures to mitigate these risks. 6- If necessary, consider bringing in additional resources or expertise to help complete the project on time and within budget.

This further helps to test how realistic the plans were from inception & rule out cases of inefficies from the project teams.

We have to identify the root causes of the delays or overspending through thorough analysis and communication with the project team. Adjust the project plan accordingly by reallocating resources, revising timelines, or renegotiating budgets with stakeholders to mitigate the impact on project objectives.

Based on the findings of the root cause analysis, implement corrective actions and changes to address the issues and get the project back on track. This may involve renegotiating contracts, reallocating resources, revising project plans, or implementing process improvements to prevent similar issues in the future.

Identify what went wrong and at what point. Early identification helps to assess and change course in time. Also helps in requesting more resources if available

After resolving the immediate issues, take the opportunity to reflect on lessons learned from the experience. Identify what worked well and what could be improved in terms of project planning, execution, and risk management. Document these lessons learned to inform future projects and enhance organizational knowledge and capabilities.

Reflecting on project challenges is essential for growth. The “Learn Lessons” step emphasizes the importance of a post-mortem analysis to identify what strategies succeeded and where improvements are needed. This reflective practice not only helps in recognizing mistakes but also in acknowledging effective solutions. Documenting these insights enhances future project management processes, fostering a culture of continuous learning and resilience within the team1. It’s a proactive approach to refining skills and methodologies for better outcomes in subsequent projects.

Most above points are correct. I summarize my point of view in order : 1. Communicate openly with Project team to find out why the project over scope from Time and Cost 2. We find solution with A3 Report Problem solving method. 3. We document solutions for future and knowlegment base 4. Communicate with stakeholders and report to them 5. Follow up the solutions to access the results 6. PDCA

We should reschedule And with breaking critical path method have a catchup plan Delay reason should be known and try to done

- Identify the causes of the delay or budget overrun. - Assess the impact on the project and stakeholders. - Take corrective actions to address the underlying causes. - Review and adjust the project plan as needed. - Communicate transparently and proactively with stakeholders about changes to deliverables, schedule, or budget. - Implement preventive measures to avoid similar issues in the future.

Identify the variances. Know the reason for variances. Review the assumptions considered in making the budgets. Make necessary corrections to the assumptions. Identify whether differences are material or immaterial. Record the reasons and it can be used for the next projects.

Implement Risk Mitigation Strategies: Develop and implement risk mitigation strategies to address any ongoing risks or challenges that could impact project delivery. Anticipate potential obstacles and proactively address them to prevent further delays.