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What are the common sprint planning pitfalls and how to avoid them?

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Sprint planning is a crucial part of agile product development, but it can also be a source of frustration and confusion for product managers and their teams. If you want to run effective and productive sprints, you need to avoid some common pitfalls and follow some best practices. In this article, we will explore six challenges that can derail your sprint planning and how to overcome them.

本文章的要点总结

Align sprint goals:

Ensure your sprint objectives match the overarching product vision and user needs. This helps to focus efforts, avoid wasted time on low-priority tasks, and achieve measurable progress.
Effective resource planning:

Before each sprint, assess the available resources, including manpower and tools, and plan accordingly. This prevents overcommitment and maintains the quality of work without compromising on delivery.

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1 Challenge 1: Unclear goals

One of the biggest challenges in sprint planning is defining clear and realistic goals for the sprint. Without a clear vision of what you want to achieve, you risk wasting time and resources on irrelevant or low-priority tasks. To avoid this, you need to align your sprint goals with your product vision, roadmap, and user needs. You also need to communicate your goals clearly to your team and stakeholders, and make sure they are measurable and achievable.

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Jaladhi Pujara
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Agree with defining clear and realistic goals. I'd also add that these goals should be set to improve the experience of your users and/or your customers. Often times, you will find that to improve the experience substantially, it takes multiple sprints and several iterations. So, it is important to keep the end goal in mind while delivering improvements in small iterations.

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Tanay Shah

Product Management, Smart Cart at Amazon
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To ensure that the sprint objectives are in line with the product roadmap, it's important to identify the critical milestones or objectives that need to be achieved during the sprint by scrutinizing the product roadmap. Following that, it's necessary to create specific sprint objectives that correspond to those milestones and objectives. It's important to communicate these sprint objectives to the team and emphasize how they are consistent with the product roadmap to ensure that everyone is working together towards the same objectives.

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2 Challenge 2: Poor estimation

Another common challenge in sprint planning is estimating how much work can be done in a given time frame. Estimating is not an exact science, but it is essential for setting expectations and managing risks. If you underestimate the effort or complexity of a task, you may end up with unfinished or low-quality work. If you overestimate, you may miss out on valuable opportunities or create unnecessary pressure. To avoid this, you need to use a consistent and reliable estimation method, such as story points or t-shirt sizes, and involve your team in the process. You also need to account for factors such as dependencies, technical debt, and testing.

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Joaquin Azcue

Product Manager @ Deloitte Digital - Senior Consultant | MSIS
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Like if you have spillover nightmares! Below a few notes on capacity that helped our team improve estimation and decrease spillover +50% - Estimate capacity per sprint. Take into considerations holiday's + team's PTO on every sprint - Divide your capacity between stories and bugs. Not every bug is critical, and bugs will lead to spillover if not prioritized - Estimate bugs - Create placeholder stories for recurring work such as Sprint Release Activities - Don't give in to stories or work added mid-sprint Hope this helps!

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3 Challenge 3: Scope creep

Scope creep is the tendency for the scope of a project to expand beyond its original boundaries, often due to changing requirements, feedback, or assumptions. Scope creep can have a negative impact on your sprint planning, as it can cause delays, conflicts, and confusion. To avoid this, you need to define and prioritize your scope before the sprint, and stick to it as much as possible. You also need to manage the expectations of your stakeholders and users, and handle any change requests carefully and transparently.

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4 Challenge 4: Lack of collaboration

Sprint planning is not a solo activity, but a collaborative effort that involves your team, your stakeholders, and your users. If you lack collaboration, you may end up with a sprint plan that is unrealistic, incomplete, or misaligned with your goals. To avoid this, you need to foster a culture of trust, communication, and feedback among your team and stakeholders. You also need to involve your users in the process, by conducting user research, testing, and validation.

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5 Challenge 5: Insufficient resources

Sometimes, the challenge in sprint planning is not about the plan itself, but about the resources available to execute it. Resources can include time, budget, skills, tools, and data. If you have insufficient resources, you may struggle to deliver your sprint goals, or compromise on the quality or value of your work. To avoid this, you need to assess your resource needs and availability before the sprint, and plan accordingly. You also need to be flexible and adaptable, and adjust your plan if needed.

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6 Challenge 6: Unrealistic expectations

The final challenge in sprint planning is dealing with unrealistic expectations from yourself, your team, or your stakeholders. Unrealistic expectations can lead to frustration, disappointment, or burnout. To avoid this, you need to set realistic and achievable goals for your sprint, and communicate them clearly and frequently. You also need to celebrate your successes, learn from your failures, and continuously improve your sprint planning process.

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Rick Contreras

Amazon & E-Commerce Growth Consultant | Scale your Amazon Brand
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One common mistake I've seen is overcommitting. When the team takes on too many tasks in the sprint, it results in missed deadlines, lower-quality work and low morale. Make sure that the team accurately estimates the amount of work they can realistically complete during the sprint. This can involve breaking down tasks into smaller, more manageable pieces and using historical data to inform estimates.

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What are the common sprint planning pitfalls and how to avoid them?

1

2

3

4

5

6

1 Challenge 1: Unclear goals

2 Challenge 2: Poor estimation

3 Challenge 3: Scope creep

4 Challenge 4: Lack of collaboration

5 Challenge 5: Insufficient resources

6 Challenge 6: Unrealistic expectations

Product Management

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What are the common sprint planning pitfalls and how to avoid them?

1

2

3

4

5

6

1 Challenge 1: Unclear goals

2 Challenge 2: Poor estimation

3 Challenge 3: Scope creep

4 Challenge 4: Lack of collaboration

5 Challenge 5: Insufficient resources

6 Challenge 6: Unrealistic expectations

Product Management

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