Installing new equipment in your facility can be a complex and costly process, but also a rewarding one if done right. However, there are some common pitfalls that you should avoid to ensure a smooth and successful installation. Here are six tips to help you prevent or overcome these challenges.
Before you purchase or order any new equipment, make sure you have a clear and realistic plan for how, when, and where you will install it. Consider factors such as the size, weight, power, and compatibility of the equipment, the availability of space and resources, the safety and environmental regulations, and the expected timeline and budget. A detailed and well-researched plan can help you avoid delays, errors, and extra costs.
Consider future upgrades or compatibility to existing equipment. Will the new equipment be able to communicate with the automated software you are currently using. If your not using automated software, is there a potential to do so in the future and can this be achieved?
Communication is key to any successful installation project. You need to communicate with your suppliers, contractors, staff, and stakeholders throughout the process. Make sure you have a clear and consistent way of sharing information, expectations, and feedback. Use multiple channels, such as email, phone, and meetings, to ensure everyone is on the same page. Avoid miscommunication, confusion, and conflicts by being clear, concise, and respectful.
New equipment often comes with manuals, guides, and instructions that you should follow carefully and accurately. These documents contain important information on how to assemble, operate, and maintain the equipment, as well as how to troubleshoot any issues. Do not skip or modify any steps, unless you have the permission and expertise to do so. If you are unsure or have any questions, contact the manufacturer or supplier for assistance.
Before you start using your new equipment, you should test it thoroughly to ensure it works as expected and meets your needs. Perform various tests, such as functionality, performance, quality, and safety tests, to check for any defects, errors, or malfunctions. Document and report any problems or concerns, and seek solutions or repairs as soon as possible. Do not use or accept any equipment that does not meet your standards or specifications.
If nothing went wrong during testing, it wasn’t tested! Do it again, learn the limits of the machine so you can pass that information to the operations team.
New equipment often requires new skills and knowledge to use it effectively and safely. You should provide adequate and appropriate training to your staff who will be using or handling the equipment. Use various methods, such as demonstrations, simulations, and manuals, to teach them how to operate, maintain, and troubleshoot the equipment. Assess their learning and competence, and provide feedback and support. Do not let anyone use the equipment without proper training or supervision.
It may sound like a lot of complaining about something you’ve worked so hard to accomplish, but be prepared to accept feedback on your delivery. It sounds good to you, but did it make sense to them? They can help you make something good, better.
New equipment does not mean maintenance-free equipment. You should still perform regular and preventive maintenance on your new equipment to keep it in good condition and extend its lifespan. Follow the manufacturer's or supplier's recommendations on how often and how to service, clean, and inspect the equipment. Keep records of all maintenance activities and issues, and address any problems promptly. Do not neglect or abuse your equipment.