What are the best ways to secure your company's intellectual property while traveling?

1 Encrypt your devices and data

One of the simplest and most effective ways to secure your IP while traveling is to encrypt your devices and data. Encryption is a process that scrambles your information so that only authorized parties can read it with a key or a password. You can encrypt your laptop, tablet, smartphone, USB drive, or any other device that stores or transmits your IP. You can also encrypt your files, emails, and cloud storage. Encryption can prevent hackers, cybercriminals, or even customs officials from accessing your IP without your permission.

2 Use VPNs and secure networks

Another way to secure your IP while traveling is to use virtual private networks (VPNs) and secure networks. VPNs are services that create a secure tunnel between your device and the internet, hiding your IP address and encrypting your traffic. VPNs can help you bypass geo-restrictions, avoid censorship, and protect your IP from network surveillance or interception. You should always use a VPN when you connect to public or untrusted Wi-Fi networks, such as those in hotels, airports, cafes, or conference venues. You should also avoid using shared computers or devices that may have malware or spyware installed.

3 Follow local laws and regulations

A third way to secure your IP while traveling is to follow local laws and regulations regarding IP protection and cross-border data transfers. Different countries have different rules and standards for IP rights, enforcement, and compliance. Some countries may require you to register your IP, obtain licenses, or pay fees. Some countries may also have strict data privacy laws that limit how you can collect, store, or transfer personal or sensitive data across borders. You should research the IP and data laws of the countries you are visiting and comply with them to avoid legal troubles or penalties.

4 Train and educate yourself and your team

A fourth way to secure your IP while traveling is to train and educate yourself and your team on IP protection and travel security. You and your team should be aware of the types and value of your IP, the potential threats and risks you may face, and the best practices and policies you should follow. You should also have a clear communication plan and a contingency plan in case of emergencies or incidents. You should also update your software, backup your data, and lock your devices before you travel.

5 Limit the amount and exposure of your IP

A fifth way to secure your IP while traveling is to limit the amount and exposure of your IP. You should only carry the essential devices and data you need for your trip and leave the rest at home or in the office. You should also avoid disclosing or sharing your IP with anyone who does not have a legitimate need or authorization to access it. You should also be careful of social engineering, phishing, or other scams that may try to trick you into revealing your IP or credentials. You should also avoid posting or discussing your IP or travel details on social media or other public platforms.

6 Review and monitor your IP activities and access

A sixth way to secure your IP while traveling is to review and monitor your IP activities and access. You should keep track of who, when, where, and how you and your team access, use, or transfer your IP. You should also check your devices and accounts for any signs of tampering, hacking, or unauthorized access. You should also report any suspicious or unusual activities or incidents to your IT department or your IP lawyer. You should also change your passwords and revoke any access rights after you return from your trip.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?