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What are the best ways to identify the scope of a problem during analysis?

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Problem solving is a valuable skill that can help you overcome challenges and achieve your goals. However, before you can solve a problem, you need to define and understand it clearly. One of the key steps in problem analysis is identifying the scope of the problem, which means determining its boundaries, scale, and impact. In this article, you will learn some of the best ways to identify the scope of a problem during analysis and why it is important to do so.

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1 Why scope matters

The scope of a problem affects how you approach it, what resources you need, who you involve, and what outcomes you expect. If you define the scope too narrowly, you might miss some important aspects or causes of the problem. If you define the scope too broadly, you might get overwhelmed by irrelevant or complex issues. Therefore, you need to find a balance between being specific and being comprehensive when identifying the scope of a problem.

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Khaled Al Blooshi

Head Employee Relation Section
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My recommendation is to take a step out fron the situation and thing look to it from different view before try to move to find options available

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2 How to identify the scope

When trying to identify the scope of a problem, there are various methods and tools that can be used, depending on the nature and context of the problem. For example, asking the 5 Ws (Who, What, When, Where, and Why) can help you understand its main elements and aspects. Additionally, a problem statement can help you focus on the core issue and avoid distractions or assumptions. Furthermore, a boundary diagram is a visual tool that can show the relationship between the problem and its environment. Finally, applying the Pareto principle (also known as the 80/20 rule) can help prioritize the most significant factors in the scope of the problem and eliminate the trivial ones.

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Kelvin Ibezim

Agile Coach | AI/ML: Scrum Master | PMP | Business Agility Coach | Facilitator | SAFe Agilist | Consulting | Business Transformation | Scaled Agile | Communication Driven |
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In my experience, In identifying the scope of a problem which is a critical step during analysis, I will collect as much information as possible about the problem. This may involve conducting research, gathering data, talking to stakeholders, and reviewing relevant documents. The more information I have, the better I can understand the problem's scope.

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3 How to validate the scope

Once you have identified the scope of the problem, it is essential to validate it to ensure it is accurate, realistic, and relevant. You can use different techniques and criteria to do so, such as checking for alignment with your goals, expectations, and constraints using a SMART framework. Additionally, you should seek feedback from stakeholders to verify if the scope of the problem covers their concerns and interests. Lastly, you should test your assumptions by conducting research, analysis, or experiments to validate or invalidate them.

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4 How to adjust the scope

The scope of the problem is not fixed or final, and it can change or evolve as you learn more or encounter new challenges or opportunities. Therefore, it is important to be flexible and adaptable when identifying the scope of the problem and be ready to adjust it when necessary. To do this, you can use methods such as monitoring your progress, reviewing changes in the problem or its environment, and updating documentation. Monitoring progress involves measuring your performance, outcomes, and impacts against your goals and expectations. Reviewing changes involves assessing the implications and effects of any changes on the scope of the problem. And updating documentation involves reflecting any changes in the scope of the problem in your problem statement, boundary diagram, or Pareto analysis.

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5 How to benefit from the scope

Identifying the scope of a problem is not an end in itself, but a means to an end. It can help you benefit from the problem solving process in various ways, such as improving clarity, increasing efficiency, and stimulating creativity. By understanding the scope of the problem better, you can avoid confusion or ambiguity and communicate the problem more effectively. Additionally, you can focus on the most important and relevant aspects of the problem and avoid wasting resources on unnecessary ones. Moreover, defining the boundaries and constraints of the problem can help you come up with novel and effective solutions.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Thayalan Nalaraja

Facilities Maintenance Specialist at Novugen Oncology
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Identifying the scope of a problem is crucial during analysis. Here are the best ways to do so: 1. Define Clear Objectives 2. Gather Information 3. Stakeholder Involvement 4. Root Cause Analysis 5. SWOT Analysis 6. Constraints and Limitations 7. Scope Statement 8. Benchmarking 9. Mind Mapping 10. Expert Consultation These approaches provide a structured way to understand the problem thoroughly and ensure that the analysis is focused and effective.

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Chidiebere Madueke

Customer Success Specialist | Lead Generation Expert | Operations Manager | Relationship Manager | Avid Learner | Tech Enthusiast
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In my experience, a few methods would be to: 1. Define objectives and goals 2 Conduct stakeholder interviews and surveys 3. Gather data and information 4. Create problem statements 5. Use root cause analysis 6. Set boundaries and exclusions 7. Consider time frames 8. Consider spatial factors 9. Analyze process flows and interactions 10. Review historical data and trends 11. Seek expert opinions 12. Consider legal, regulatory and compliance factors. 13. Define impact and consequences. By employing these methods, you'll be able to identify the scope of a problem which is essential for developing effective solutions and strategies. Remember that a well-defined problem scope sets the foundation for successful problem-solving.

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What are the best ways to identify the scope of a problem during analysis?

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1 Why scope matters

2 How to identify the scope

3 How to validate the scope

4 How to adjust the scope

5 How to benefit from the scope

6 Here’s what else to consider

Problem Solving

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What are the best ways to identify the scope of a problem during analysis?

1

2

3

4

5

6

1 Why scope matters

2 How to identify the scope

3 How to validate the scope

4 How to adjust the scope

5 How to benefit from the scope

6 Here’s what else to consider

Problem Solving

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