What is the best way to lead a program team?

2 Establish the program governance and structure

The next step is to establish the program governance and structure, which are the rules and roles that govern how the program is managed and executed. The program governance defines the decision-making authority, escalation process, reporting mechanism, and risk management strategy for the program. The program structure defines the hierarchy, responsibilities, and relationships of the program team members and other stakeholders. By establishing the governance and structure, you can ensure clarity, accountability, and collaboration among the team.

3 Plan and monitor the program schedule and budget

The third step is to plan and monitor the program schedule and budget, which are the two main constraints that affect the program performance. The program schedule is the timeline of the program activities, milestones, and dependencies, while the program budget is the estimation and allocation of the program resources and costs. By planning and monitoring the schedule and budget, you can track the program progress, identify and resolve issues, and optimize the program value.

4 Manage the program dependencies and risks

The fourth step is to manage the program dependencies and risks, which are the factors that can affect the program outcomes positively or negatively. The program dependencies are the relationships and interdependencies among the program components, such as projects, tasks, resources, and stakeholders. The program risks are the uncertainties and potential threats that can impact the program objectives, scope, schedule, or budget. By managing the dependencies and risks, you can anticipate and mitigate the challenges and opportunities that arise during the program.

5 Engage and communicate with the program stakeholders

The fifth step is to engage and communicate with the program stakeholders, who are the individuals or groups that have an interest or influence in the program. The program stakeholders may include the program sponsor, customers, users, beneficiaries, suppliers, regulators, and others. By engaging and communicating with the stakeholders, you can understand their needs and expectations, build trust and rapport, and solicit feedback and support for the program.

6 Develop and empower the program team

The sixth and final step is to develop and empower the program team, who are the people who deliver the program results. The program team may consist of different skills, backgrounds, personalities, and preferences. By developing and empowering the team, you can foster a culture of learning, innovation, and excellence, motivate and reward the team members, and leverage their strengths and diversity.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?