What are the best tips for prioritizing tasks and managing time in commercial real estate sales?

I advise brokers to spend a few hours each quarter reflecting on their performance. What could have been better? What was great? What do things worked well? Then list out a few goals that you want to accomplish over the next 90 days? I think it's important at this point to identify the WHY behind these goals. What would it mean to you if you accomplished this goal? To your family? Then list out 10 actions you need to accomplish to hit this goal. I also think it's important to have personal and family goals as a part of your priorities as well.

Identifying your priorities is crucial for effective time management in commercial real estate sales. By clearly defining your objectives and determining which tasks are most important for achieving them, you can allocate your time and resources efficiently. Prioritization allows you to focus on high-impact activities that drive results and contribute to your overall success in the industry.

Planning your day is essential for effective time management in commercial real estate sales. Start by outlining your most important tasks and deadlines, then schedule dedicated time blocks to tackle them. Prioritize revenue-generating activities such as prospecting, client meetings, and property viewings, while also allocating time for administrative tasks and follow-ups. By creating a structured plan for your day, you can stay organized, focused, and productive, maximizing your chances of success in the competitive real estate market.

Time blocking in my opinion is a superpower for those in sales--especially commercial real estate. You must be in control of your time, and you must be diligent to be disciplined to live out your priorities.

Avoiding distractions is crucial for maintaining productivity in commercial real estate sales. Identify common distractions such as excessive email checking, social media browsing, or interruptions from colleagues, and take proactive steps to minimize them. Consider setting specific times for checking emails or engaging with social media, and communicate your focused work periods to colleagues to minimize interruptions. Additionally, create a dedicated workspace free from distractions and use productivity tools or techniques like time blocking to stay on task. By minimizing distractions, you can better prioritize your tasks and manage your time effectively to achieve your sales goals.

I think to be a top producer, you have to standardize your processes, and train your people. It takes time, but will remove friction. Also, your training tools can be used to create automation systems, like workflows or even AI agents to accomplish repetitive tasks.

Automating routine tasks and delegating non-essential responsibilities are key strategies for managing time effectively in commercial real estate sales. Identify repetitive tasks that can be automated using technology or software solutions, such as email responses, client communication, or data entry. Delegate tasks that can be handled by others, such as administrative work or property research, to assistants or team members. By streamlining processes and freeing up your time from low-value activities, you can focus on high-priority tasks that drive sales and revenue growth. This approach allows you to maximize productivity and achieve better results in your real estate business.

Continuously seeking opportunities to learn and improve is essential for success in commercial real estate sales. Stay updated on industry trends, market conditions, and best practices through professional development resources, workshops, and networking events. Invest time in refining your skills, such as negotiation, communication, and marketing, to enhance your effectiveness as a sales professional. Additionally, solicit feedback from clients, colleagues, and mentors to identify areas for growth and refinement. By committing to ongoing learning and improvement, you can adapt to changing market dynamics, exceed client expectations, and achieve greater success in your real estate career.