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What are the best practices for using video conferencing to improve your leadership skills?

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Video conferencing has become a vital tool for business communication, especially in the era of remote work and social distancing. However, not everyone knows how to use it effectively to enhance their leadership skills and build rapport with their teams, clients, and partners. In this article, you will learn some of the best practices for using video conferencing to improve your leadership skills, such as how to prepare, present, engage, and follow up.

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Sheen Arthur Thomas

Global Mobility and Relocation Services Advisor at Interem ( FSL Group Company )

1 Prepare your environment and equipment

Before you join or host a video conference, make sure you have a suitable environment and equipment to avoid distractions and technical issues. Choose a quiet, well-lit, and professional-looking space, and test your internet connection, camera, microphone, and speakers. Also, check your background, attire, and appearance, and remove any clutter or noise that might interfere with your message. Finally, have a clear agenda, objectives, and materials ready to share with your participants.

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Sheen Arthur Thomas

Global Mobility and Relocation Services Advisor at Interem ( FSL Group Company )
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Light it up: Ditch the shadow monster! Invest in a desk lamp to illuminate your face and avoid looking like a vampire in daylight. Background blur: Don't let laundry take center stage! Blur your background to show you mean business, not chaos. Mic check: Crackle and pops are unprofessional. Test your mic beforehand to ensure crystal-clear communication. Stand out from the crowd with a virtual background that reflects your brand or personality. Show off your company culture or let your tropical vacation do the talking (silently, of course!).

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2 Present with confidence and clarity

When you are on a video conference, you need to present yourself with confidence and clarity to show your leadership and credibility. Use a friendly and respectful tone, and address your participants by name. Make eye contact with the camera, and avoid looking at yourself or other windows on your screen. Speak clearly and concisely, and use simple and direct language. Also, use gestures, facial expressions, and voice modulation to convey your emotions and enthusiasm.

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Sheen Arthur Thomas

Global Mobility and Relocation Services Advisor at Interem ( FSL Group Company )
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Plan & rehearse: Craft your message, anticipate questions, and do a dry run (even solo!). Nervousness is normal, but preparation is your superpower. Tech check: Lighting, audio, background – test it all beforehand. Glitches are confidence killers, so eliminate them pre-emptively. Body language boss: Sit tall, maintain eye contact (at the camera!), and use natural gestures. Remember, your body speaks volumes in the virtual world. Visual punch: Don't just talk, show! Use slides, visuals, and even props to keep your audience engaged and help them retain information. Storytelling master: Weave in anecdotes, examples, and personal touches to make your message relatable and memorable. People connect with stories, not just bullet points.

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3 Engage your audience and encourage feedback

One of the challenges of video conferencing is to keep your audience engaged and interested in what you are saying. To overcome this, you need to interact with them and encourage feedback. Ask open-ended questions, solicit opinions, and acknowledge contributions. Use polls, quizzes, or breakout rooms to create variety and interaction. Also, use visual aids, such as slides, charts, or videos, to support your points and make them more memorable. However, avoid overloading your audience with too much information or graphics.

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Dr. Prasanth Nair

Ph.D. in Management ? Agile & Strategic HR Leader ? Global Talent Acquisition ? Performance & Retention Management ? HR Transformation ? Training & Development
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Experienced leaders can improve their leadership skills by using video conferencing to prioritise participation and feedback. Start with a strong online presence, eye contact and expressive body language to show confidence and attention. Use surveys, chat and breakout sessions to encourage participant participation and conversation. Create an inclusive and collaborative virtual environment by actively listening and inviting feedback. Strategically use visuals to reinforce points and engage audiences. Organise and structure your presentation for clarity and coherence. Based on participant input, evaluate and improve your virtual leadership technique to improve your video conferencing leadership skills.

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4 Follow up with action and appreciation

After you finish a video conference, you need to follow up with your participants to reinforce your message and show your appreciation. Send a summary of the main points, action items, and deadlines to everyone who attended. Also, ask for feedback on the video conference, and thank them for their time and input. If you have any pending issues or questions, address them promptly and professionally. By following up, you can build trust and rapport with your participants and show your leadership and accountability.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Chaitra Hassan Subramanya

Senior Manager at Continental Automotive||SAFe? Agilist || SASM?|| CPRE?|| CSM?||CTFL?
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Additionally, following things can be considered: -Familiarize yourself with the video conferencing platform and its features to troubleshoot common technical issues that may arise. -Be mindful of time. Start and end the meeting on time to respect participants' schedules. -Show empathy by offering support, and be flexible when needed, considering team members' well-being. -Record important meetings and share the recording with participants to review discussions and to stay informed.

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What are the best practices for using video conferencing to improve your leadership skills?

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5

1 Prepare your environment and equipment

2 Present with confidence and clarity

3 Engage your audience and encourage feedback

4 Follow up with action and appreciation

5 Here’s what else to consider

Business Communications

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What are the best practices for using video conferencing to improve your leadership skills?

1

2

3

4

5

1 Prepare your environment and equipment

2 Present with confidence and clarity

3 Engage your audience and encourage feedback

4 Follow up with action and appreciation

5 Here’s what else to consider

Business Communications

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