What are the best practices for managing your event on the day-of?

1 Check your venue

Before your event starts, you should inspect your venue and make sure that everything is in order. This includes checking the signage, lighting, sound, seating, catering, and sanitation. You should also verify that you have enough power outlets, extension cords, and backup generators for your equipment and speakers. If you notice any issues or problems, contact your venue manager or service provider and resolve them as soon as possible.

2 Communicate with your team

Your team is essential for the success of your event. You should communicate with them clearly and frequently throughout the day. You can use tools like walkie-talkies, smartphones, or apps to stay in touch and coordinate tasks. You should also assign roles and responsibilities to each team member and provide them with a detailed schedule and checklist. Make sure that everyone knows what to do, when to do it, and who to report to.

3 Engage with your attendees

Your attendees are the reason why you are hosting your event. You should make them feel welcome, valued, and engaged. You can do this by greeting them at the registration desk, providing them with badges, programs, and swag bags, and directing them to the right sessions and activities. You should also encourage them to interact with each other, your speakers, and your sponsors. You can use social media, live polls, Q&A sessions, and networking opportunities to create a sense of community and involvement.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?