What are the best practices for facilitating a requirements validation workshop remotely?

Before attending the workshop, prior preparation is required, a few of them are: 1. Reviewing each requirement 2. Find the unambiguity, discrepancies, or inconsistencies and make a revision list. 3. If there is any requirement that is not technically feasible but aligns with the project's scope, prepare a list along with a detailed explanation and propose it to the client in the meeting. 4. Any other potential challenges or dependencies that need to be addressed.

Also some more points: Conduct a risk analysis and identify any potential issues that could arise during the workshop to address any unexpected challenges. Develop a detailed project plan to outlines the timelines, milestones, and deliverables for the workshop to stay on track. Develop a facilitator's guide that outlines the objectives, scope, and format of the workshop, as well as the roles and responsibilities of each participant. So that everyone is on same page and knows what is expected of them. Clearly define the success criteria for the workshop and develop a communication plan that outlines how to communicate with stakeholders before, during, and after the workshop. To ensure everyone is informed and up-to-date with the same goal

I agree on this but here are some more list of examples Video Conferencing: Zoom, Skype, Microsoft Teams, Google Meet, Cisco Webex, BlueJeans, GoToMeeting Screen Sharing: TeamViewer, Google Meet, Zoom, Skype, Microsoft Teams, Webex, AnyDesk Collaboration: Google Docs, Miro, Trello, Asana, JIRA, Slack, Microsoft Teams, Basecamp

Nesse contexto sugiro que use ferramentas em que seja possível os participantes modificarem os requisitos diretamente no quadro de requisitos propostos. Ferramentas como Mirro, Quadros kaban, Trello e outros, permitem que os partipantes editem os requisitos já elaborados o que traz uma melhor itera??o e entendimento do processo.

I'd like to add some more points on this Breakout sessions: Divide participants to smaller groups and assign them specific tasks related to the requirements, discuss and collaborate with each other to share their ideas Brainstorming Techniques, such as mind mapping, to generate new ideas related to requirements to encourage creativity and innovation to uncover hidden or implicit requirements Feedback loops for participants to give feedback on the requirements and workshop itself. This can be done through surveys, feedback forms, or group discussions Use case studies on how the requirements will be used and impact they will have and role-playing Exercises to simulate different scenarios related to the requirements for better understanding

Break down the session into smaller segments if the workshop is longer to help participants stay focused and engaged Allocate time for each requirement in advance, make sure to stick to the allocated time to cover all the requirements within the given time I'd love to designate someone for timekeeper to keep track of time and ensure the discussion stays on track and a facilitator to lead the discussion, and ensure that everyone has a chance to speak, and resolve any conflicts If some topics are not directly relevant to the current discussion or out of scope, I'll use a parking lot board to write them and address later Set clear expectations and guidelines for the participants regarding the scope, time frame, and format of the workshop

To document and follow up on the outcomes and action items: . If there were any open questions or issues that were not fully addressed during the workshop, schedule follow-up meetings or communication channels to clarify them . Document the key decisions, conclusions, and next steps in the meeting minutes and share them with the participants and other stakeholders to ensure everyone is on same page and a clear record of the discussion . If some participants were absent from the workshop, reach out to them and provide them with the meeting minutes and other relevant materials to ensure they are up to date with the decisions and actions taken

Ojo al dato que les tengo: Comunicación Efectiva 1. Claridad y Concisión: Habla de manera clara y concisa, y asegúrate de que todos comprendan los puntos discutidos. 2. Resumir y Confirmar: Regularmente resume lo discutido y confirma el acuerdo de los participantes antes de avanzar. 3. Documentación y Seguimiento Tomar Notas en Vivo: Designa a alguien para tomar notas detalladas durante el taller y compártelas en tiempo real si es posible. 4. Registro de la Sesión: Graba la sesión (con el consentimiento de los participantes) para referencia futura. 5. Acción Posterior: Después del taller, envía un resumen de lo discutido, los acuerdos alcanzados, y los próximos pasos a todos los participantes.