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Struggling to keep counseling sessions on track?

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As a career counselor, you understand the importance of maintaining focus during sessions. However, at times, keeping counseling sessions on track can be as challenging as navigating a ship through stormy seas. Clients may arrive with a myriad of concerns, emotions, and distractions that can lead to meandering conversations. Your role is to steer these sessions toward productive outcomes, ensuring that your clients leave with clearer objectives and actionable insights. This article will provide you with strategies to keep your counseling sessions focused and effective, even when the waters get rough.

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Aleksa Pavlovic

Career Counselor
Paz Aloisi

Especialista en inserción sociolaboral de mujeres migrantes | Coordinadora de programas de intervención directa |…

1 Set Goals

Establishing clear goals at the outset of a counseling session provides a roadmap for both you and your client. Begin by asking what they hope to achieve by the end of the session. This allows you to tailor the conversation to meet these objectives and gives your client a sense of direction. Throughout the session, refer back to these goals to keep the discussion on track. If the conversation starts to drift, gently remind your client of the goals they set and steer them back towards the topic at hand.

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Natalyah Cadiche

Software Engineer Intern | Third-Year Undergraduate | University of Chicago | MLT Career Prep | Color Stack | Organization of Black Students President | Association of Computing Machinery Secretary
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When setting said goals be sure to make sure that they are SMART goals. They must be small and achievable with measurable results and actions. Otherwise you may think you are on track when realistically you’ve barely scratched the surface of the meetings original intentions.

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2 Active Listening

Active listening is a cornerstone of effective counseling. It involves fully concentrating on what your client is saying, understanding their message, responding thoughtfully, and remembering the discussion. By practicing active listening, you show respect for your client's thoughts and feelings, which can help build trust and rapport. This technique also allows you to identify the core issues quickly and keep the session focused on addressing them.

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Aleksa Pavlovic

Career Counselor
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Active listening is very important because it allows us to understand the client's needs. While working with clients, I make an effort to take notes and provide feedback, even if it is formulated in a way that reassures the client that I am listening. For example, after a client makes a statement, I will give feedback to show that I understand what they meant or ask them to clarify further what they wanted to say. This way, trust is also built.

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Paz Aloisi

Especialista en inserción sociolaboral de mujeres migrantes | Coordinadora de programas de intervención directa | Formadora de profesionales de la orientación laboral
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Estos 6 a?os de experiencia como orientadora laboral de mujeres migrantes que quieren trabajar en Espa?a, me ha permitido entender que la escucha activa es un pilar clave en esta profesión. Podemos planificar y estructurar la sesión, e ir haciendo ajustes para guiar el encuentro, pero siempre poniendo en el centro las necesidades de la persona consultante.

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Natalyah Cadiche

Software Engineer Intern | Third-Year Undergraduate | University of Chicago | MLT Career Prep | Color Stack | Organization of Black Students President | Association of Computing Machinery Secretary
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A few great practices that I personally use to maintain active listening: - Using a notepad/notebook rather than a laptop to take notes on anything and everything a client is saying. - Rephrase and repeat the clients questions before answering to ensure you understand exactly what they are trying to achieve or need to know. - create a checklist of points to be addressed based on the topics they’ve presented and cross them off as you discuss them as a team.

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3 Time Management

Time management is crucial in keeping counseling sessions on track. Allocate time wisely by setting a limit for each topic of discussion. If you notice the session veering off course, intervene politely and redirect the conversation. It's helpful to give a five-minute warning before the session ends to wrap up the discussion and summarize key points. This ensures that your client leaves with a clear understanding of what was accomplished and what steps they need to take next.

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4 Questioning Techniques

Utilizing effective questioning techniques can help maintain the direction and flow of counseling sessions. Open-ended questions encourage your client to think deeply and provide detailed responses, while closed-ended questions can be used to obtain specific information or make decisions. Strategic questioning helps you guide the conversation and delve into relevant topics without getting sidetracked by unrelated issues.

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5 Manage Distractions

Distractions can derail a counseling session quickly. Whether it's external noise or a client's wandering thoughts, it's important to manage these distractions promptly. Create a comfortable and quiet environment for your sessions. If your client becomes distracted, acknowledge it and provide reassurance. Then, refocus their attention on the session goals. Sometimes, a brief break may be necessary to regain concentration.

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6 Reflective Practice

Reflective practice involves looking back on your counseling sessions to evaluate their effectiveness and identify areas for improvement. After each session, take some time to reflect on what went well and what could have been better. Consider whether you were able to keep the session on track and achieve the set goals. Use this insight to adjust your approach in future sessions, ensuring that they remain focused and beneficial for your clients.

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Natalyah Cadiche

Software Engineer Intern | Third-Year Undergraduate | University of Chicago | MLT Career Prep | Color Stack | Organization of Black Students President | Association of Computing Machinery Secretary
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In addition to having a retrospective analysis independently I encourage using the final 5-10 minutes of the session to ask the client themselves how they felt about the productivity of the conversation and on the next steps they will be taking professionally. This will allow you to better understand your clients person needs and how they function while also verifying that you’ve adequately gotten your points across on the next stages of their professional path.

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ELTON DANIEL LEME

Mentor de Carreiras | Palestrante | Escritor | Psicólogo Clínico | Assessment Center | Consultoria para Empresas | Educa??o Corporativa | Desenvolvimento de Soft Skills | @edl-psi
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O interessante é fazer um retrospectos dos passos dados até o momento atual, avaliando acertos, pontos de melhoria, alternativas e defini??o de estratégias de curto, médio e longo prazos. Avalie o resultado, processo e comprometimento das atividades e do todo.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Struggling to keep counseling sessions on track?

1

2

3

4

5

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7

1 Set Goals

2 Active Listening

3 Time Management

4 Questioning Techniques

5 Manage Distractions

6 Reflective Practice

7 Here’s what else to consider

Career Counseling

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Struggling to keep counseling sessions on track?

1

2

3

4

5

6

7

1 Set Goals

2 Active Listening

3 Time Management

4 Questioning Techniques

5 Manage Distractions

6 Reflective Practice

7 Here’s what else to consider

Career Counseling

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