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How would you navigate conflicting priorities between multiple software projects?

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Navigating conflicting priorities in software development is akin to steering multiple ships through a stormy sea. You're at the helm, tasked with ensuring each project reaches its destination successfully, despite the turbulent waters of limited resources, tight deadlines, and ever-changing requirements. This challenge is not uncommon; indeed, it's an integral part of the job for many software engineers. The key to success lies in a strategic approach, one that balances the needs of each project without compromising the overall goals of your organization.

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Joshua Akintemi

Software Engineer | Full-Stack Developer | Student @ A2SV Backed by Google (twice!)
Vishal Ahire

Principal Software Engineer @ General Mills | Software Engineering, Cloud, Big Data

1 Prioritize Tasks

When you're juggling multiple software projects, the ability to prioritize tasks effectively becomes indispensable. Start by evaluating the impact of each task on the projects' overall goals. Consider deadlines, stakeholder expectations, and the resources required. It's crucial to differentiate between what's urgent and what's important – not all urgent tasks are necessarily important for the long-term success of the projects. This distinction will help you allocate your time and resources more efficiently, ensuring that critical milestones are met without sacrificing quality.

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2 Communication Key

Clear and continuous communication is the cornerstone of managing multiple projects. You must keep all stakeholders informed about progress, delays, and decisions that affect their interests. Regular updates can prevent misunderstandings and build trust. Utilize collaboration tools to maintain transparency and ensure that everyone is on the same page. Encourage open dialogue so that team members can voice concerns and contribute to solving problems. Remember, effective communication can often be the difference between a project's success and failure.

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Vishal Ahire

Principal Software Engineer @ General Mills | Software Engineering, Cloud, Big Data
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As a senior resource, you are most likely to be involved in multiple projects at the same time. Due to which it is important to have a communication plan with a communication matrix ready. The communication matrix would have identified stakeholders from each project, with the degree and frequency of communication required for each stakeholder. For example, few high level stakeholders might not need to be communicated with daily or weekly updates, unless there is a significant decision or road block which they can help with. It is however also important for such stakeholders that you communicate significant milestones or success stories which could help highlight your progress at the Leadership level.

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3 Agile Approach

Embracing an agile approach can be particularly beneficial when dealing with multiple priorities. Agile methodologies, like Scrum or Kanban, allow for flexibility in responding to changes and prioritize work that delivers the most value. By breaking down projects into smaller, manageable pieces, you can adjust as needed without derailing the entire project. Regular sprints and reviews keep the team focused and provide opportunities to reassess priorities based on the latest developments.

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Vishal Ahire

Principal Software Engineer @ General Mills | Software Engineering, Cloud, Big Data
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Embracing Agile methodologies such as Scrum or Kanban helps you have a flexible approach towards software development. You could have separate sprints defined for each projects, preferably start them in a staggered manner to reduce the amount of overlaps for sprint planning, retrospective and other key meetings. Further, you could break down the projects to ensure that there is a production deliverable at the end of each sprint. Regular sprint demos, happening at the end of each sprint along with sprint retrospective will give a clearer picture on how each project is progressing towards deliverables.

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4 Time Management

Effective time management is vital when balancing multiple projects. Use tools and techniques like time blocking or the Pomodoro Technique to allocate specific time slots to different tasks or projects. Avoid multitasking, as it can reduce efficiency and lead to mistakes. Instead, focus on one task at a time and give it your full attention. Remember, how you manage your time can significantly affect the quality of your work and your ability to meet deadlines.

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Joshua Akintemi

Software Engineer | Full-Stack Developer | Student @ A2SV Backed by Google (twice!)
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Well Said! schedulling a time for each task increases the quality of work done on the project, instead of trying to get more than one tasks done at same time. That way, none of the task is well done. There are tools available to allocate a time slot to each task and make us more organized, We need to utilize them.

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5 Risk Mitigation

Risk management is an integral part of software engineering that becomes even more critical when you're handling multiple projects. Identify potential risks early on, assess their impact, and develop contingency plans. Risks can include technical challenges, resource shortages, or changes in project scope. By proactively managing risks, you can minimize their impact and keep your projects on track.

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6 Decision Making

Finally, strong decision-making skills are essential when priorities conflict. Base your decisions on data and a clear understanding of each project's objectives. Don't shy away from making tough calls, such as reallocating resources or adjusting deadlines, when necessary. Decisive action, guided by a strategic vision for all your projects, will help you navigate conflicting priorities and lead your projects to success.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Gimhani Ashcharya Hemachandra

SDET | Senior Quality Assurance Analyst at LSEG | MBA(Reading)
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Assessing the Scope and Requirements: Engagement in an evaluative process regarding the scope, intricacy, and preconditions associated with each distinct undertaking is imperative. Comprehension of the anticipated deliverables, temporal constraints, and requisite resources is essential. Resource Availability and Allocation: A critical evaluation concerning the accessibility of significant resources, encompassing personnel, fiscal allocations, and necessary equipment, must be undertaken. The allocation of these resources shall be executed contingent upon the established priority levels of projects and the urgency of resource necessity. Dependency Mapping: A thorough identification of interdependencies among various projects is necessary.

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How would you navigate conflicting priorities between multiple software projects?

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1 Prioritize Tasks

2 Communication Key

3 Agile Approach

4 Time Management

5 Risk Mitigation

6 Decision Making

7 Here’s what else to consider

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