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How do you write proposals for technical projects?

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Writing proposals for technical projects can be challenging, especially if you need to convince your clients, stakeholders, or funders of the value and feasibility of your solution. A good proposal should not only describe what you want to do, but also why and how you will do it, and what benefits and outcomes you expect. In this article, we will share some tips and best practices on how to write proposals for technical projects, based on the following six sections:

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Mark Higgins, CFA, CFP?

Institutional Investment Advisor | Award-Winning Author of Investing in U.S. Financial History
Kavita Jhala

Skilled Content Writer | Helping Businesses Captivate Their Audience l LinkedIn Top Writing Voice | LinkedIn Top…
Abha Suri

Empowering Business Growth | Proposal Management Expert | Sales & Marketing Maverick | Project Coordination Specialist…

1 Define the problem

The first section of your proposal should clearly define the problem that you are trying to solve, and why it is important and relevant. You should also provide some background information and context, such as the current situation, the existing solutions, and the gaps or limitations that you have identified. This section should demonstrate that you have a good understanding of the problem and its implications, and that you have done some research and analysis to support your claims.

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2 Propose the solution

The second section of your proposal should present your proposed solution, and how it will address the problem that you have defined. You should explain the main features and components of your solution, and how they will work together to achieve the desired results. You should also highlight the unique value proposition of your solution, and how it is different from or better than the existing or alternative solutions. This section should demonstrate that you have a creative and feasible solution, and that you have considered the technical and practical aspects of its implementation.

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3 Plan the project

The third section of your proposal should outline the project plan, and how you will execute your solution. You should include the main objectives and milestones of the project, and the timeline and budget for each phase. You should also specify the roles and responsibilities of your team members, and the resources and tools that you will need. You should also describe the risks and challenges that you anticipate, and how you will mitigate or overcome them. This section should demonstrate that you have a realistic and detailed plan, and that you have prepared for the possible contingencies and uncertainties.

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Kavita Jhala

Skilled Content Writer | Helping Businesses Captivate Their Audience l LinkedIn Top Writing Voice | LinkedIn Top Content Management Voice I Founder, Kaffeinated Konversations
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Planning the project comes first along with the research that is undertaken. This is a vital two way starting point for any technical article or report to be made.

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4 Evaluate the outcomes

The fourth section of your proposal should describe how you will evaluate the outcomes and impacts of your solution, and how you will measure its success. You should define the key performance indicators (KPIs) and metrics that you will use, and the methods and tools that you will employ. You should also explain how you will collect and analyze the data, and how you will report and communicate the findings. This section should demonstrate that you have a clear and robust evaluation strategy, and that you have aligned it with the project objectives and expectations.

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5 Demonstrate the credibility

The fifth section of your proposal should demonstrate your credibility and competence, and why you are the best choice for the project. You should showcase your relevant skills and experience, and provide some examples of your previous or similar projects. You should also highlight your qualifications and credentials, and any awards or recognition that you have received. You should also mention any partnerships or collaborations that you have established or plan to establish, and how they will enhance your solution. This section should demonstrate that you have a strong track record and reputation, and that you have the capacity and capability to deliver the project.

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6 Call to action

The sixth and final section of your proposal should end with a clear and compelling call to action, and invite your audience to take the next steps. You should summarize the main points and benefits of your proposal, and restate your value proposition and differentiation. You should also provide some options and instructions on how to proceed, such as signing a contract, scheduling a meeting, or requesting more information. You should also express your enthusiasm and gratitude, and encourage your audience to contact you with any questions or feedback. This section should demonstrate that you have a confident and persuasive tone, and that you have created a sense of urgency and interest.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Mark Higgins, CFA, CFP?

Institutional Investment Advisor | Award-Winning Author of Investing in U.S. Financial History
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"If you can't explain it simply, you don't understand it well enough." - Albert Einstein Many technical proposals fail because experts are unable to explain it in language that is understandable to the lay person. If you start with the assumption that you are the problem if you can't explain it, it will force you to rack your brain until you can explain it effectively.

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Abha Suri

Empowering Business Growth | Proposal Management Expert | Sales & Marketing Maverick | Project Coordination Specialist | Instrumentation, Utilities, Power & Energy| Cost Estimation
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Proposal shall be outlined first so that customer develops interest as in lengthy texts makes one lose interest. Following points to be considered: 1.Customer Scope 2.Assumptions if any for designing solution 3.Custom solution as per customer requirements 4.Credentils of similar projects executed 5.Key features and how are solution can add value These can be considered along with above mentioned aspects.

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Jonathan Corrales

I help Millennials and GenX job seekers in tech feel confident and get job offers
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?Clients start with schedule and cost during proposal reviews. ??Make proposals reader friendly and put the delivery date and total cost upfront. ??Put the detailed schedule and cost breakdown on the next page. I've written and evaluated proposals for two decades. I observed the same behavior across the board: 1. Start with cost 2. Go to schedule 3. Go to requirements 4. Everything else here (if time permits) Proposals are usually structured like this: 1. Title 2. About us 3. Scope/Motivation 4. Requirements 5. Schedule 6. Cost

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How do you write proposals for technical projects?

1

2

3

4

5

6

7

1 Define the problem

2 Propose the solution

3 Plan the project

4 Evaluate the outcomes

5 Demonstrate the credibility

6 Call to action

7 Here’s what else to consider

Writing

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How do you write proposals for technical projects?

1

2

3

4

5

6

7

1 Define the problem

2 Propose the solution

3 Plan the project

4 Evaluate the outcomes

5 Demonstrate the credibility

6 Call to action

7 Here’s what else to consider

Writing

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