How do you proofread content faster?

Have you ever noticed? While you are writing a piece, your brain seems to run faster than your body; say your hands in this context. You then wonder how you skipped simple stuff. This is because you might be thinking about the content, ideas, style, and structure of your text all at once and outpacing your hands in the process. Don't fret, it happens to the very best! That is why you need to proofread your work for omissions, spelling errors etc. Thanks to AI and other tech tools like Grammarly, Microsoft Editor and other browser extensions, you can easily spot and correct these common errors that would ruin your super piece. Also, be careful with these tools. Ensure the corrections align with your original ideas and tone.

One thing I have found useful is using a style guide.?This is a set of rules that guides writing and formatting text. When you use a style guide, it helps you ensure that your content is consistent and professional. There are many different style guides available, so choose one that is appropriate for your industry or field of expertise. You can also take advantage of AI writing tool like Writonic to help you check spellings and grammar.

Mit neuen Technologien kann man menschliche Spannungen abbauen. Viele Menschen lassen ihre Texte nur ungern lektorieren, warum? Sie fürchten eine Bewertung, haben Angst, dass jemand ihre Qualifikation aufgrund fehlender Rechtschreibungskenntnisse abwertet. Hier kann KI-Technologie helfen. Einen ersten Check kann man so gut durchführen und sicher sein, dass der Text erstmal fehlerfrei ist. ?ngste und Missverst?ndnisse durch die Kommunikation mit einem menschlichen Lektor kann man so sicherer begegnen. Diesen sollte es am Ende aber immer noch geben, denn nur in Kollaboration entstehen die besten Texte.

I use grammarly toile and Microsoft extension for paragraph-by-paragraph proofreading. Once finished, I reread my texts to see if they retain their originality. It's rare that I accept suggestions, because I'm very good at my first language, which is French. Suggestions can change the originality of the text: tone, emotions and so on.

One tip to help not only proof read but also check your content for reading level/understanding is to read it and imagine you are reading it to a child/teenager - unless writing technical content general advice is to write simply and plainly to make it accessible for most and also ensure your point is not lost amongst complicated writing.

The goal is to write conversationally. But you can't trust the little voice in your head (subvocalization). What do you do? Do what Hunter S Thompson did and read it out loud. You will immediately hear issues. Best editing pass ever!

Keep it as a last step, have a clear checklist and get it ticked lastly. While writing, just write it out your heart and enjoy it. Let the mistakes happen, so why is there tools lol. With no tool disruptions, write it first then lastly get it corrected with a checklist.

Die Stilprüfung ist eigentlich der letzte Schritt in Prozess des Relegierens. Hier lohnt es sich immer einige Zeit zwischen dem eigentlichen Schreiben und der Prüfung vergehen zu lassen. Danach folgen die klassischen Tipps, Satz für Satz von hinten lesen. Dann noch mal laut lesen, um lange S?tze (wo einem die Luft ausgeht) zu finden und dann aufzuteilen. Am Schluss nutze ich inzwischen auch AI-Tools und befehle Ihnen, Stilblüten und Wortwiederholungen im Text zu suchen.

Take this play out of the mono-tasking playbook. Mono-tasking is when you do one thing at a time to completion. Why? Multi-tasking is a myth. It doesn't work for 98% of the population. The solution? Do one editing pass at a time.

For academic writing, break the tasks into multiple passes. I perform three cycles through the text: 1) Fact checking and verifying the citation. During this pass, correct any clearly incorrect spelling or grammar, but focus on the citation and content. 2) Conform citation and writing to the style manual. I've primarily used Bluebook. During this step, you look closely at the citations. Make sure everything conforms with what is needed under the style guide. 3) Perform a final read through. This is to check for content and sense. Because you know the content is cited correctly and that it is true to the style guide, you can now focus on the elements related to sense, readability, organization, and other such aspects of the writing.

Plan your schedule. Dumping too much is exhausting anywhere, so per day 3 files (1000words each) to proofread is a clean go. So, you stay clear and focused.

Eugene Schwartz, a famous copywriter, wrote in 33 minute spurts. I do 25 minute Pomodoros and have practiced this technique for 5 years. Why? Because you have to rest five minutes at the end of every pomodoro. What good is that? It gives your brain time to process what you did. Don't worry. It won't disrupt your flow if you don't do anything other than break. Don't check your email or surf the web. Just sit and think, or stretch. BTW, walking is one of the best things you can do for thinking. Since sitting is the new smoking, get up and walk more. It will clear your mind better than coffee.

The only real way to make proofreading go significantly faster is to involve different people. Have three different people make a proofreading pass on an article, and you can finalize it in an hour.

Stephen King said that forgetting about your work was one of the best things you could do. He'd put his manuscript in a drawer and forget about it for a month. Literally forget about it! Then when he read it, he would read it with fresh eyes. This is invaluable for giving yourself distance and perspective, so you see things you would miss otherwise.

The most important in editing a text, is not to be fast, but to be correct. Keep in mind: When working with content, speed kills. So, if you write/produce a piece: save it, put it somewhere safe and do something different. Even if you have a tight due-date, take at least a few hours before you work again on the piece — better would be at least a day. This changes your mindset regarding the piece and makes it easier to edit it. And always keep in mind: Keep information-pieces as short as possible and as long as needed.