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How do you promote hazard awareness and preparedness among your team?

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As an emergency manager, you have a crucial role in ensuring that your team is aware of the potential hazards that may affect your operations and prepared for any contingency. But how do you foster a culture of hazard awareness and preparedness among your team members? Here are some tips to help you promote a proactive and resilient mindset in your organization.

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Conduct realistic training exercises:

Engage your team with hands-on drills that mimic real-life scenarios. This approach ensures they understand both the techniques and the rationale behind them.### *Empower dynamic risk assessments:Foster a culture where team members can independently evaluate risks. This reduces micromanagement and enhances efficient incident command.

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Aidan John Ward

Fire Service Watch Commander | Rope…
Timilehin Joseph

1 Assess your risks

The first step to promote hazard awareness and preparedness is to conduct a comprehensive risk assessment of your organization's vulnerabilities, threats, and capacities. A risk assessment helps you identify the most likely and impactful hazards that may disrupt your operations, such as natural disasters, technological failures, human errors, or malicious attacks. It also helps you evaluate your current resources, capabilities, and gaps to cope with these hazards. A risk assessment should involve input from all relevant stakeholders, including your team members, partners, clients, and suppliers.

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Timilehin Joseph
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An example I have seen is the safety manager leading the risk assessment while managers in other sections and departments contribute. It is also very helpful to involve subject matter experts in certain areas - knowing these areas is even more helpful. So in conducting this holistic risk assessment, know you onions, involve others and review.

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2 Communicate your findings

The next step is to communicate the results of your risk assessment to your team and other interested parties. You should explain the rationale and methodology behind your risk assessment, as well as the main findings and recommendations. You should also highlight the roles and responsibilities of each team member in relation to hazard awareness and preparedness. Communication should be clear, concise, and consistent, using various channels and formats, such as reports, presentations, newsletters, or webinars.

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Timilehin Joseph
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I've found it helpful to tap "leaders" among teams to grow hazard awareness. This person is a naturally perceptive, trainable and safety minded person who is serious about aligning with the organisation's safety culture.

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3 Educate and train your team

The third step is to educate and train your team on the hazards that may affect your organization and the best practices to prevent, mitigate, or respond to them. Education and training should be tailored to the specific needs and levels of your team members, using interactive and engaging methods, such as workshops, simulations, exercises, or games. Education and training should also be updated and repeated regularly, to reinforce the knowledge and skills of your team and to incorporate new information or feedback.

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Aidan John Ward

Fire Service Watch Commander | Rope Rescue Supervisor & Instructor | Skilled Rope Access Technician (IRATA L2) | Safety Expert | Building a Safer World
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As a Watch Commander in the fire service, I have honed my expertise in educating and training my team in hazard awareness and preparedness. My approach revolves around conducting realistic training exercises that highlight potential pitfalls they may encounter in the field. It's crucial to me that my team not only knows the methods we employ but also comprehends the underlying rationale for these methods in our workplace. Furthermore, I prioritise fostering competence within my team, empowering them to make dynamic risk assessments independently. This approach minimises the need for micromanagement and allows for efficient incident command by keeping spans of control to a minimum.

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4 Involve and empower your team

The fourth step is to involve and empower your team in the process of hazard awareness and preparedness. You should encourage your team members to share their ideas, suggestions, or concerns regarding the hazards that may affect your organization and the measures to address them. You should also solicit their feedback and evaluation on the effectiveness and efficiency of your hazard awareness and preparedness activities. By involving and empowering your team, you can foster a sense of ownership, accountability, and collaboration among your team members.

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Timilehin Joseph
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As team members share ideas and feedback, recognise their contribution. Recognition keeps the idea-mill running for you team and you'll soon have everyone trying to offer something.

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5 Monitor and review your progress

The fifth step is to monitor and review your progress in promoting hazard awareness and preparedness among your team. You should establish and track indicators and metrics that measure the impact and outcomes of your hazard awareness and preparedness activities, such as the level of awareness, knowledge, attitude, behavior, or performance of your team members. You should also conduct regular audits, reviews, or evaluations of your hazard awareness and preparedness policies, procedures, or plans, to identify the strengths, weaknesses, opportunities, or challenges of your organization.

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6 Celebrate and reward your achievements

The sixth step is to celebrate and reward your achievements in promoting hazard awareness and preparedness among your team. You should recognize and appreciate the efforts and contributions of your team members in enhancing your organization's resilience and readiness. You should also celebrate and share your successes and best practices with your team and other stakeholders, to inspire and motivate them to continue improving their hazard awareness and preparedness. You should also reward your team members with incentives, recognition, or opportunities for professional development or career advancement.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you promote hazard awareness and preparedness among your team?

1

2

3

4

5

6

7

1 Assess your risks

2 Communicate your findings

3 Educate and train your team

4 Involve and empower your team

5 Monitor and review your progress

6 Celebrate and reward your achievements

7 Here’s what else to consider

Emergency Management

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How do you promote hazard awareness and preparedness among your team?

1

2

3

4

5

6

7

1 Assess your risks

2 Communicate your findings

3 Educate and train your team

4 Involve and empower your team

5 Monitor and review your progress

6 Celebrate and reward your achievements

7 Here’s what else to consider

Emergency Management

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