How do you prioritize tasks when multiple projects require your attention in the time tracking system?

L'organisation , le planning, est un jonglage permanent entre les taches importantes et les taches urgentes. Moi pour ma part en priorité j'effectue les taches courtes, importantes ou pas. Ensuite je découpe les taches importantes pour pouvoir faire des taches urgentes en même temps. L'essentiel est d'être à jour sur tout dans les temps.

The Short Answer : Focus where it is important & Delegation . The long Answer is :A normal Organization have hierarchy, so we have no2 and multiple rising stars SME ( Subject Matter Experts ) . So sorting the problem should be according to 2 dimensions : 1- Important + Urgent : This should my only focus ( because it is urgent and it is long term ) . 2- important + non-urgent : this should be handled by no2 ( Delegation ) 3-Non-important + urgent : This should be handled by rising stars SME 4-Non important + Non urgent : this is normally considered as operation and should be handled by normal activity

Prioritizing tasks when multiple projects require attention involves a strategic approach to ensure efficiency and productivity. Here's a methodical approach to prioritizing tasks: Assess Urgency and Importance: Use the Eisenhower Matrix to categorize tasks into four quadrants: Urgent and important Important but not urgent Urgent but not important Neither urgent nor important Set Clear Goals and Deadlines: Identify the deadlines for each project. Determine which projects are critical to your overall objectives.

Since I am a PhD fellow, I understand the value of this question very well. 1. Identify the urgency and deadline of the task. 2. Find the dependency of the task on the other's end, also 3. Categorize the task based on critical thinking regarding the total time expected for completion. 4. Start working immediately after getting answers to the above 3 points.

Para priorizar de forma eficaz, fa?a a distin??o entre tarefas urgentes e importantes. Tarefas urgentes exigem aten??o imediata, mas podem n?o ter um impacto significativo em seus objetivos de longo prazo. Tarefas importantes contribuem para seus objetivos de longo prazo e geralmente têm um prazo mais distante. Use um sistema de controle de tempo para bloquear o tempo para tarefas importantes antes que elas se tornem urgentes, garantindo que você esteja sempre trabalhando para atingir seus objetivos maiores. Essa abordagem evita pressas de última hora e ajuda a manter um fluxo de trabalho estável.

Prioritizing, taking down notes, what's important and what's not will not Bring closer to the problem solving ideas. It's a total bullshit. My list of How To's: 1. Write down all tasks from "Urgent" to "Can do tomorrow, but could be nice to complete today" 2. Start doing it. 3. Done

Ce qu'il faut retenir dans la matrice d'Eisenhower est la délégation. Beaucoup veulent absolument tout faire tout seul. Non seulement c'est mission impossible, mais peuvent entrainer un burn-out en rendant toutes les taches urgentes, car exécutées avec retard

First, I understand the Project goals and objectives that need to be delivered. Then to Identify Tasks I List all project tasks, features, or requirements. a. first is Urgent and Important, need to done these tasks immediately, b. second is Urgent but Not important, delegate these task c. third is Not Urgent but Important need to Schedule these tasks d. and forth would be Not Urgent and Not Important, Consider least priority for these tasks. Having said that, I must keep the scope open just in case there is a critical situation so that we can address critical tasks without disrupting our ongoing schedule. My next step would be to share the prioritization list with stakeholders to ensure alignment and agreement on the categories.

Time blocking is a powerful method to manage. Here’s how to implement it: 1. Identify Tasks: List all your tasks and categorize them based on priority. 2. Create Blocks: Divide your day into blocks of time, assigning each block to a specific task or type of task. 3. Set Priorities: Allocate your most important and challenging tasks to your peak productivity times. 4. Be Specific: Clearly define what you will accomplish in each block to avoid ambiguity. 5. Include Breaks: Schedule regular short breaks to maintain focus and prevent burnout. 6. Review and Adjust: At the end of the day, review your progress and adjust your blocks for the next day as needed. By dedicating specific times for tasks, you enhance focus and efficiency.

Le blocage du temps en fonction du lieu et de l'environnement est primordial. Lors que je sais que je dois effectuer des taches qui demandent de la concentration et que je suis en télétravail, je me les bloque sur mon planning à des moments où je sais que je serai tranquille à la maison, et pas dérangé pour rester concentré

When handling different projects I normally divide my day into 2/3 slots. Each project gets a slot and all work and meetings for that project are done in that slot. This helps me focus on a project at a time (undivided attention). The duration of the slot is normally fixed for a week and it depends upon the criticality of the project.

Create two lists, (1) to do for the week (2) to do for the day. What I like to do is use MS OneNote and add in reminders in my Outlook so that I don't miss out anything. I am also very mindful that those two list can change at any point in time. So the idea here is even though you have a plan on how your work week is going to play out, have an open mind that things can change at any given moment. For example: I was working on a deep dive analysis task and suddenly I got pulled into review 1LoD responses for the banking regulator from 2LoD point of view. When such task come in, everything else get's push aside because regulatory responses are time bound. At the same time remember to put those urgent tasks that you handled in your OneNote.

Suivant l’importance de la tache et surtout du niveau de concentration requis je regarde sur mon planning le meilleur moment pour moi pour l’exécuter en sérénité.

I like to minimise the effort I put into organising my time, which is why I always group my tasks by type. I do emails in the morning and right before I finish up for. This is because my urgent tasks are always received by email. I read through, pin the important ones and then address those tasks first. The rest of the day is organised based on the required software or type of work. For example: 1. Admin, logistics and/or finance (i.e. creating invoices, paying bills, taxes, organising documents etc.); 2. Content creation (i.e. writing/editing/translation) + social media planning; This set up helps me keep a steady workflow throughout the day and assures that all urgent tasks for all projects are addressed quickly.

Le regroupement des taches est essentiel pour optimiser la gestion du temps et l'efficacité. Par exemple quand je me connecte sur le site de ma banque pour vérifier mes comptes, j'en profite pour télécharger les documents que le comptable aura besoin pour ma déclaration de TVA. Je gagne du temps en évitant de me connecter plusieurs fois pour rien. J'applique cette méthode dès que c'est possible

LE 80/20 est mon leitmotiv dans toutes mes actions. Prioriser les 20% qui apportent et rapportent le plus, et ensuite déléguer ou s'organiser différemment pour le reste.

To use the Pareto Principle (80/20 rule) for better time management: Spot Key Tasks: Find the 20% of tasks that bring 80% of your results. These are the most important. Prioritize Them: Spend most of your time and energy on these key tasks. Cut the Rest: Reduce or delegate the less important 80% of tasks that don't add much value. Review Often: Keep checking your task list to focus on what matters most. Use Resources Wisely: Direct your resources to support your key tasks. By focusing on the tasks that have the biggest impact, you work more efficiently and get better results.

Importante ressaltar que, com base na regra 80/20, apenas 20% das atividades s?o responsáveis por 80% dos resultados. Diante disso, o ponto chave é a valoriza??o do empenho que tem potencial de causar efeitos. Logo, entendo que, a partir desta constata??o, o ideal é que o esfor?o seja concentrado nas poucas e potenciais a??es que v?o, efetivamente, alavancar resultados significativos.

Je trouve cette loi tres significative dans le milieu professionnel il est clair qu’il faut l’appliquer dans le business pour évoluer et pérenniser Dans le personnel c’est peu différent car le temps est moins une priorité pour ma part Merci ????

Além dos insights que podem ocorrer pós rotina, entendo ser ideal a cria??o do hábito de organiza??o de agenda semanal, com aplica??o da gest?o do tempo em blocos. Com esse movimento, bem como se utilizando da experiência de semanas anteriores, é possível organizar tarefas e compromissos urgentes, distinguindo-os dos importantes, a fim de se ter aplica??o de energia proporcional para uma dessas atividades, sem onerar a qualidade de seu tempo e da entrega final.

Regular reflection and adjustment are key to effective time management. Take time to review your tasks and see what's working and what's not. Adjust your priorities based on this reflection. This way, you stay focused on what truly matters and can continuously improve your productivity. By consistently evaluating and tweaking your approach, you ensure that your efforts are always aligned with your goals.