How do you plan and conduct effective and engaging remote meetings and presentations?

When planning remote meetings or presentations, I not only focus on understanding the purpose and audience, but I also prioritize interactivity to keep participants engaged. I make a point to ask questions, check for understanding, and invite feedback throughout the session to ensure it remains dynamic and valuable for everyone involved. This approach helps maintain focus, drive engagement, and ultimately achieve the desired outcomes.

Acho ideal ao agendar a reuni?o deixar claro o seu proposito. Alguns dias antes, é possível ja enviar o material para que as pessoas estudem o que será trabalhado? Antes de come?ar a reuni?o, passar pela agenda e deixar claro os pontos a ser discutidos, assim, evita-se que as discuss?es mudem de assunto, e sempre que acontecer isso, caso aconte?a, vale destacar que pode-se agendar uma outra reuni?o para esses tópicos.

Vejo 3 pontos: - Agenda clara, com horário, tópico, responsável e resultado esperado. - Documento claro, com slides conforme necessário e bem elaborados. - Participa??o incentivada, com envio de notas ao final.

As people are tired with tons of meetings throughout the day it's worth to: * consider which meetings can be skipped * who should be on the meeting - define key roles that are needed for productive meeting that will meet the outcomes * set number of attendees to 6 max. - beyond that some people may not participate * define the problem or challenge that you want to discuss during the meeting * define the ideal outcome of the meeting * define how will you know that meeting went well aka it was productive and brought expected outcome

Consider whether it's a meeting to share the information - communicate strategy or progress. Or whether it's a meeting in the style of workshop and brainstorm session. Or whether it's a continuous learning type of meeting where you want to collect people's feedback. Each of this meeting type will have different type of tools and platforms. For example: * to communicate the progress or company's strategy you may be well of MS Teams or Zoom * to run the workshop and brainstorm session - you may need to combine MS Teams, Miro, Figma and drawing tools * to collect feedback from team members - you may need combination of MS Teams, Miro/Figma, Mentimeter etc.

As a Senior Manager in Business Intelligence, I can't stress enough the importance of preparation and practice for effective remote meetings. Your content is your secret sauce, so make it spicy! ??? Outline those key points, back them up with solid evidence, and end with a bang! And remember, your slides are your sidekicks - make them pop with simple yet powerful visuals. But don't just stop there, practice your delivery like it's showtime - voice, pace, tone, body language, all in sync. And always have a trick up your sleeve for those unexpected questions. ???

When preparing for remote meetings or presentations, I go beyond just refining my content; I also focus on tailoring my delivery to the specific audience. I ensure that my visuals are not only clear and engaging but also aligned with the audience’s expectations and preferences. Additionally, I rehearse different scenarios to be adaptable in real-time, allowing me to respond effectively to any unexpected questions or challenges, ensuring a smooth and impactful presentation.

The breakout room is an under utilized tool in remote meetings. It is worth practicing how to set them up. You can use breakout sessions the same way you would in person. You can also prepare some compelling convesation prompts and deploy breakout rooms if your audience is signaling significant disengagement. It's a great tool to get cameras on and your audience focused on your topic instead of the email inbox on their other monitor.

After a remote meeting or presentation, I ensure a comprehensive follow-up by not only sharing key takeaways and resources but also by setting up individual check-ins with key stakeholders to discuss their insights and any specific actions they plan to take. I also conduct a brief debrief session with my team to review what worked well and what could be improved, using real-time feedback and performance data. This approach allows us to make immediate adjustments and enhances the effectiveness of our future meetings.