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How do you match program resources to your goals?

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Program coordination is a skill that involves planning, implementing, and evaluating programs that address specific needs or goals. One of the key aspects of program coordination is matching program resources to your goals, which means ensuring that you have enough funds, staff, equipment, and other inputs to deliver your desired outcomes. In this article, we will explore some tips and strategies on how to match program resources to your goals, and how to avoid common pitfalls and challenges.

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Peter Quest

Head, Youth Programs at Kenya School of Government
Marcela Tintinago

Account Executive | Executive MBA and master's in project management

1 Assess your goals and resources

Before you start allocating your resources, you need to have a clear and realistic idea of what your program goals are, and what resources you have available. Your program goals should be SMART: specific, measurable, achievable, relevant, and time-bound. Your resources should be quantified and categorized, such as financial, human, material, or technical. You should also consider any external factors that may affect your resources, such as donor requirements, market fluctuations, or environmental conditions.

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Peter Quest

Head, Youth Programs at Kenya School of Government
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in my usual work, working within local communities in Kenya, effective and efficient goal setting requires leaders who can translate high-level corporate goals down to the business unit, and then break them down even further into team and individual goals. That way, employees can understand how their performance connects to company strategy, financial results, and incentives. In addition to linking goals to strategy, one must emphasizes the importance of setting achievable goals, communicating them clearly, and providing resources so goals can be accomplished. Lastly, one need to provide guidance on managing goal performance and adjusting goals as business needs and resources change.

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Marcela Tintinago

Account Executive | Executive MBA and master's in project management
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In my international and education-focused role, aligning resources with goals involves clear objective setting, thorough resource assessment, prioritization, efficient allocation, ongoing monitoring, feedback collection, risk management, and long-term planning to ensure sustainability and success.

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2 Prioritize your goals and resources

Once you have assessed your goals and resources, you need to prioritize them according to their importance, urgency, and feasibility. You can use different tools and methods to prioritize your goals and resources, such as ranking, scoring, weighting, or matrix analysis. The aim is to identify the most critical and achievable goals, and the most essential and available resources. You should also consider the trade-offs and opportunity costs of your choices, and how they align with your program vision and mission.

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Marcela Tintinago

Account Executive | Executive MBA and master's in project management
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In my role, the process of prioritizing goals and resources is fundamental. It begins with the precise definition of objectives. Following that, we evaluate the resources at our disposal and categorize goals based on their significance and immediacy. This methodology enables us to allocate resources efficiently, ensuring our endeavors are well-aligned and impactful.

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3 Allocate your resources to your goals

After you have prioritized your goals and resources, you need to allocate your resources to your goals in a way that maximizes your impact and efficiency. You can use different tools and methods to allocate your resources, such as budgeting, scheduling, or resource leveling. The aim is to assign the right amount and type of resources to the right activities and tasks, and to monitor and adjust them as needed. You should also consider the interdependencies and synergies among your goals and resources, and how they affect your program performance and quality.

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4 Communicate your resource plan

Once you have allocated your resources to your goals, you need to communicate your resource plan to your stakeholders, such as your team, your partners, your donors, or your beneficiaries. You can use different tools and methods to communicate your resource plan, such as reports, presentations, or dashboards. The aim is to inform and engage your stakeholders about your resource decisions, and to solicit their feedback and support. You should also consider the expectations and needs of your stakeholders, and how they relate to your resource plan.

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5 Evaluate your resource use

Finally, you need to evaluate your resource use to measure and improve your program results. You can use different tools and methods to evaluate your resource use, such as indicators, surveys, or audits. The aim is to assess and report on how well you have matched your resources to your goals, and how you have achieved or missed your targets. You should also consider the lessons learned and best practices from your resource use, and how they can inform your future program planning and coordination.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you match program resources to your goals?

1

2

3

4

5

6

1 Assess your goals and resources

2 Prioritize your goals and resources

3 Allocate your resources to your goals

4 Communicate your resource plan

5 Evaluate your resource use

6 Here’s what else to consider

Program Coordination

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How do you match program resources to your goals?

1

2

3

4

5

6

1 Assess your goals and resources

2 Prioritize your goals and resources

3 Allocate your resources to your goals

4 Communicate your resource plan

5 Evaluate your resource use

6 Here’s what else to consider

Program Coordination

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