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How do you create a program sustainability plan that scales and maintains results?

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A program sustainability plan is a document that outlines how your program will continue to deliver value and impact after the initial funding or resources run out. It is a crucial tool for ensuring that your program does not become obsolete or irrelevant over time, and that it can adapt to changing needs and contexts. In this article, you will learn how to create a program sustainability plan that scales and maintains results, using a four-step process.

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Hamoda Youssef

An advocate and enabler for climate action. A change agent. Business developer for Climate Tech. Regenerative…

1 Assess your program

The first step is to assess your program's strengths, weaknesses, opportunities, and threats (SWOT). This will help you identify what aspects of your program are working well, what needs improvement, what external factors can support or hinder your program, and what gaps or risks exist. You can use various methods to conduct a SWOT analysis, such as surveys, interviews, focus groups, or data analysis. The key is to involve your stakeholders, such as beneficiaries, partners, donors, staff, and volunteers, in the process and gather their feedback and insights.

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Hamoda Youssef

An advocate and enabler for climate action. A change agent. Business developer for Climate Tech. Regenerative Practitioner, LEGO Serious Play Facilitator , LEED & WELL Faculty, Living-Future Ambassador
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One thing I've found useful is prioritizing stakeholder engagement workshops at early stages to conduct the SWOT analysis. Beside allowing participants to brainstorm solutions and strategies, a stakeholder workshop can also foster collaboration, communication and trust among the stakeholders, as well as increase their engagement and commitment to the program

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2 Define your goals and strategies

The second step is to define your program's goals and strategies for sustainability. Your goals should be specific, measurable, achievable, relevant, and time-bound (SMART), and aligned with your program's mission and vision. Your strategies should be based on your SWOT analysis and address how you will overcome your weaknesses and threats, leverage your strengths and opportunities, and fill your gaps and mitigate your risks. Some examples of sustainability strategies are diversifying your funding sources, building your capacity and skills, expanding your network and partnerships, enhancing your communication and advocacy, and improving your monitoring and evaluation.

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Hamoda Youssef

An advocate and enabler for climate action. A change agent. Business developer for Climate Tech. Regenerative Practitioner, LEGO Serious Play Facilitator , LEED & WELL Faculty, Living-Future Ambassador
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When defining goals and strategies for sustainability, it is essential to establish responsible and ethical grounds. This means that the goals and strategies should be aligned with the values and principles of the stakeholders, respect the rights and dignity of the affected communities, and avoid harming their natural resources. Responsible and ethical grounds also require transparency, accountability, and participation in the decision-making and implementation processes.

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3 Develop your action plan

The third step is to develop your action plan for implementing your sustainability strategies. Your action plan should include the following elements: the tasks or activities you need to perform, the responsible persons or teams, the timeline and milestones, the budget and resources, the indicators and targets, and the potential challenges and solutions. You should also assign roles and responsibilities for managing and coordinating your action plan, such as a sustainability coordinator, a steering committee, or a working group. Your action plan should be realistic, flexible, and participatory, and reflect your program's priorities and capacities.

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Hamoda Youssef

An advocate and enabler for climate action. A change agent. Business developer for Climate Tech. Regenerative Practitioner, LEGO Serious Play Facilitator , LEED & WELL Faculty, Living-Future Ambassador
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In my experience, key attributes of an effective action plan are its adaptability to changing circumstances and the capacity to learn from the outcomes of its interventions. By incorporating integrative feedback loops, a truly sustainable action plan can monitor its progress, evaluate its impact, and adjust its strategies accordingly.

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4 Monitor and review your progress

The fourth step is to monitor and review your progress towards your sustainability goals and strategies. You should use your indicators and targets to measure your outputs, outcomes, and impacts, and collect qualitative and quantitative data to support your findings. You should also solicit feedback and input from your stakeholders on a regular basis, and use their suggestions and recommendations to improve your program. You should review your action plan periodically, and adjust it as needed to respond to changing circumstances and emerging opportunities. You should also celebrate your achievements and share your learnings and best practices with others.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you create a program sustainability plan that scales and maintains results?

1

2

3

4

5

1 Assess your program

2 Define your goals and strategies

3 Develop your action plan

4 Monitor and review your progress

5 Here’s what else to consider

Program Coordination

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How do you create a program sustainability plan that scales and maintains results?

1

2

3

4

5

1 Assess your program

2 Define your goals and strategies

3 Develop your action plan

4 Monitor and review your progress

5 Here’s what else to consider

Program Coordination

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