How do you create a portfolio or reference list to support your resume and cover letter?

1 Choose relevant samples

The first step to creating a portfolio or reference list is to select samples of your work that demonstrate your administrative skills and abilities. These can include reports, memos, spreadsheets, presentations, newsletters, flyers, brochures, or any other documents that you have created or contributed to. You should choose samples that are relevant to the job you are applying for, that show your attention to detail, accuracy, organization, and creativity, and that reflect positively on your previous employers or clients. You should also make sure that you have permission to use the samples and that they do not contain any confidential or sensitive information.

2 Organize your portfolio

The next step is to organize your portfolio in a clear and logical way. You can use a binder, a folder, or an online platform to store and present your samples. You should label each sample with a title, a date, a brief description, and your role or contribution. You should also arrange the samples in a chronological order, a thematic order, or a customized order based on the job requirements. You should include a table of contents or an index to help the reader navigate your portfolio. You should also make sure that your portfolio is neat, consistent, and professional in appearance.

3 Prepare your reference list

The final step is to prepare your reference list, which is a separate document from your portfolio. A reference list is a list of people who can vouch for your skills, performance, and character as an administrative assistant. You should include at least three references, preferably from your current or previous employers, supervisors, or clients. You should ask for their permission before listing them and inform them about the job you are applying for. You should also provide their names, titles, organizations, phone numbers, and email addresses. You should also indicate your relationship with them and how long you have worked with them.

4 Attach your portfolio and reference list

Once you have created your portfolio and reference list, you should attach them to your resume and cover letter when applying for a job. You should mention them briefly in your cover letter and explain how they showcase your skills and achievements as an administrative assistant. You should also bring copies of your portfolio and reference list to your interview and be prepared to discuss them in detail. You should also update your portfolio and reference list regularly to reflect your current and ongoing work.

5 Use your portfolio and reference list effectively

Creating a portfolio and reference list is not enough; you also need to use them effectively to market yourself as an administrative assistant. You should review your portfolio and reference list before each job application and tailor them to the specific job description and employer. You should also highlight the most relevant and impressive samples and references that match the job criteria and expectations. You should also use your portfolio and reference list to demonstrate your confidence, enthusiasm, and professionalism as an administrative assistant and to stand out from other candidates.

6 Benefit from your portfolio and reference list

A portfolio and reference list can help you benefit from your work experience and achievements as an administrative assistant. They can help you showcase your skills and abilities in a tangible and credible way. They can also help you highlight your value and potential as an administrative assistant. They can also help you gain feedback, recognition, and appreciation for your work. They can also help you improve your career prospects and opportunities as an administrative assistant.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?