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How do you become a legal secretary?

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If you are interested in working in a law firm or a legal department, you might want to consider becoming a legal secretary. A legal secretary is a specialized administrative professional who supports lawyers and paralegals with various tasks, such as preparing documents, scheduling appointments, filing records, and communicating with clients and courts. In this article, we will explain how you can become a legal secretary, what skills and qualifications you need, and what career opportunities you can expect.

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Shivam Saha

CA Finalist | Public Speaker | Youtuber 35k+ | India's Top 20 Debaters ICAI NTS'23

1 Education and Training

To become a legal secretary, you typically need at least a high school diploma or equivalent, and some basic office skills, such as typing, word processing, and spreadsheet applications. However, some employers may prefer candidates who have completed a post-secondary program in legal secretarial studies, paralegal studies, or a related field. These programs can provide you with more knowledge and skills in legal terminology, procedures, and documents, as well as in ethics, research, and communication. You can find these programs in community colleges, vocational schools, or online platforms, and they usually take one to two years to complete.

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Eden Cortes

Manager at Department of Communities and Justice NSW ? ? Committee Member of The Support Staff Community
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In my experience, for a basic/beginner level Legal Secretary, you typically do require an ability to be able to touch-type a minimum of 40 wpm, depending where you apply. Some employers will expect additional education such as completion of a secretarial or paralegal course. It certainly does help to have any relevant experience or education that can assist in securing a Legal Secretary role. This can also be in the form of work experience or job shadowing programs if offered at high school. This first hand exposure and experience will enable you to obtain knowledge and any additional practical skills necessary.

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Yochabel Pertussati

Assistência Jurídica | Previdenciário | Cível | Família
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Para ser secretário jurídico, é essencial ter educa??o e treinamento adequados. Geralmente, exige-se diploma de ensino médio, habilidades básicas de escritório e preferencialmente um programa pós-secundário em estudos de secretariado jurídico. Esses cursos, disponíveis em diversas institui??es, oferecem conhecimentos aprofundados em terminologia jurídica, procedimentos e ética. A dura??o varia de um a dois anos, preparando os estudantes para atuar de forma eficaz no ambiente jurídico. Ao concluir esse treinamento especializado, os profissionais se destacam como op??es atrativas para empregadores em busca de secretários jurídicos qualificados e capacitados.

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2 Certification and Licensing

Depending on your location and employer, you may also need to obtain a certification or a license to work as a legal secretary. For example, in some states in the US, you may need to pass a notary public exam to be able to notarize legal documents. In other countries, such as the UK, you may need to register with a professional body, such as the Institute of Legal Secretaries and PAs, to demonstrate your competence and credibility. There are also various voluntary certifications that you can pursue to enhance your resume and career prospects, such as the Accredited Legal Professional (ALP) or the Professional Legal Secretary (PLS) offered by the National Association of Legal Secretaries (NALS).

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Eden Cortes

Manager at Department of Communities and Justice NSW ? ? Committee Member of The Support Staff Community
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This will certainly depend on the employer - some may have an essential criteria for certification, or willingness to attend a course. It’s important to ensure you properly read any role descriptions and advertisements to be across the essential requirements. If you are unsure, also contact the recruiter or hiring manager to clarify this so you know prior to drafting your application. Various secretarial courses are available that will provide practical skills.

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Yochabel Pertussati

Assistência Jurídica | Previdenciário | Cível | Família
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Além da educa??o e treinamento, em alguns locais e empregadores, obter certifica??es ou licen?as é crucial para atuar como secretário jurídico. Por exemplo, nos EUA, em certos estados, é necessário passar em um concurso público para autenticar documentos legais. Já no Reino Unido, pode ser necessário registro em órg?os profissionais, como o Instituto de Secretários Jurídicos e PAs. Certifica??es voluntárias, como Profissional Jurídico Credenciado (ALP) ou Secretário Jurídico Profissional (PLS) da Associa??o Nacional dos Secretários Jurídicos (NALS), s?o op??es para fortalecer o currículo e as perspectivas de carreira.

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3 Skills and Qualities

To succeed as a legal secretary, it is important to possess more than just formal education and credentials. Attention to detail is essential in order to produce accurate and error-free documents, follow instructions, and meet deadlines and regulations. Additionally, organizational skills are a must for managing multiple tasks, prioritizing workloads, and keeping track of records and files. Communication skills are also essential for conveying information both verbally and in writing with lawyers, paralegals, clients, and courts using the appropriate language and tone. Interpersonal skills are also necessary for working well with others, respecting confidentiality, and handling sensitive and stressful situations professionally. Problem-solving skills are also key for finding solutions to issues that may arise such as missing information, technical glitches, or schedule conflicts.

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Eden Cortes

Manager at Department of Communities and Justice NSW ? ? Committee Member of The Support Staff Community
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Very early on in my career, something extremely valuable I learnt from a Solicitor as a Legal Secretary was to not only bring a problem to their attention, but also bring solutions to that problems. That is, rather than saying the brief of evidence was not paginated, what do you want to do - say, the pagination was not completed for the brief of evidence and you have considered these (a, b, c) as solutions to resolve this in a timely manner. I do not agree that this is a sign of weakness, but rather that it shows respect and a willingness to rectify an issue by offering solutions.

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Jacques TERRAH

Juriste, Coach Formateur Professionnel, Consultant Agrée Belbin,
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Selon moi, une secrétaire juridique, doit avoir une bonne dose d'organisation, soignée, méticuleuse car en droit, certaines erreurs ne pardonnent pas.

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Yochabel Pertussati

Assistência Jurídica | Previdenciário | Cível | Família
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Além da forma??o, o sucesso como secretário jurídico demanda habilidades específicas. A precis?o na produ??o de documentos, seguir instru??es, cumprir prazos e regulamentos, e aten??o aos detalhes s?o essenciais. Habilidades organizacionais s?o cruciais para gerenciar tarefas, priorizar e manter controle de registros. Boas habilidades de comunica??o, verbal e escrita, s?o necessárias para interagir com diversos profissionais. Competências interpessoais s?o fundamentais para colaborar, respeitar confidencialidade e lidar profissionalmente com situa??es delicadas. A capacidade de resolver problemas é vital diante de desafios como informa??es ausentes, falhas técnicas ou conflitos de agenda.

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4 Career Opportunities

As a legal secretary, you can work in various settings, such as law firms, corporate legal departments, government agencies, or non-profit organizations. You can also specialize in different areas of law, such as family law, criminal law, corporate law, or intellectual property law. Depending on your experience and performance, you can advance to higher positions, such as senior legal secretary, legal assistant, or paralegal. According to the US Bureau of Labor Statistics, the median annual salary for legal secretaries in 2019 was $47,300, and the projected job growth for 2019-2029 was -7%, which is lower than the average for all occupations. However, this may vary depending on your location, employer, and qualifications.

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Shivam Saha

CA Finalist | Public Speaker | Youtuber 35k+ | India's Top 20 Debaters ICAI NTS'23
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Legal secretaries have diverse career opportunities. They can work as legal assistants, paralegals, or executive legal secretaries, providing administrative support and managing legal documentation. Advancement may lead to roles as office managers, legal administrative assistants, or corporate legal secretaries. Entry-level positions include legal receptionist or legal transcriptionist. Specializing in legal technology or offering freelance legal support are viable paths. Experienced legal secretaries can explore careers in legal education, recruitment, or pursue roles in corporate legal departments. Continuing education and certifications enhance career prospects in the legal field.

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5 Here’s what else to consider

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How do you become a legal secretary?

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1 Education and Training

2 Certification and Licensing

3 Skills and Qualities

4 Career Opportunities

5 Here’s what else to consider

Office Administration

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How do you become a legal secretary?

1

2

3

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5

1 Education and Training

2 Certification and Licensing

3 Skills and Qualities

4 Career Opportunities

5 Here’s what else to consider

Office Administration

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