How do you adjust FM procurement for different facilities?

Start with current needs , benchmark to the best in class, aim for excellence , define your KPIs, conduct market sounding at different locations

In my experience you need to understand today's and tomorrow roadmap when leading Facility Procurement. Here are a few things that will be helpful and believe will apply to multiply industries: * Local and State Regulations Compliance - With changing local governments can come changes to permitting, EH&S requirement or occupancy * Short / Medium / Long-Term Occupancy - Is your company looking to sublet the space, grow the space or stay in the facility for the long-term. Getting these items/requirement up-front is critical, as change-orders / re-work will be timely and costly occupancy

Understanding facility procurement requirements necessitates a comprehensive assessment of current needs, future goals, and budget constraints. Begin by conducting a thorough facility audit to identify deficiencies and anticipate future demands. Engage stakeholders to gather diverse perspectives and align procurement strategies with organizational objectives. Analyze historical data, market trends, and technological advancements to anticipate procurement needs. Prioritize transparency, compliance, and cost-effectiveness while selecting suppliers or vendors. Regularly reassess and adapt procurement strategies to ensure they remain aligned with evolving facility needs and industry advancements.

The approach that I have taken has to support not only the business needs across a short and medium timescale but also align with business risk. Too often well intended procurement strategies are conceived with no real consideration to business risk or how operationally this will work. Whilst not feasible and not always practical, involvement with a cross section of invested stakeholders should be considered. Truly consider the impact of the change through the eyes of all invested parties. Yes, cost may benefit but what if performance or reliability decrease. Are you really making a noteworthy change or saving. Ask yourself “what if” before hand. Be open to the viewpoints and feedback of others, which you may have overlooked.

Also we need to make sure if we are paying the Facility management vendors by per square feet basis of the office, the changing minimum wage structure is also accounted by vendor while proposing the cost for long term contract/agreement.

This would require a good understanding of each facility's unique requirements, demographics, and usage patterns. -Customizing procurement strategies involves assessing the facility's size, location, nature of operations, and even local regulations. -An adaptive procurement model also takes into account the life-cycle costs of assets, not just the upfront costs. -Lastly, stakeholder engagement and continuous feedback loops ensure the procured solutions remain aligned with the dynamic needs of the facility.

In today's environment where cost-effectiveness is at the core of many companies' strategies, the development of local supplies can help achieve cost efficiency while ensuring the respect of procurement policies and procedures.