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Last updated on 2024年9月24日

How do universal print drivers simplify print management?

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If you manage multiple printers in your network, you know how challenging it can be to install, update, and troubleshoot different printer drivers for each device. Universal print drivers (UPDs) are a solution that can simplify print management and reduce costs, compatibility issues, and security risks. In this article, we'll explain what UPDs are, how they work, and what benefits they offer compared to printer-specific drivers.

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Arash Nikdast

Founder @ PrintLand.Marketing | Consultant and Executive of Digital Marketing and Online Advertising in Printing…
Stephen Dick

Technology Specialist helping B2B Enterprise Customers & Partners get rid of print infrastructure and get the most out…

1 What are universal print drivers?

UPDs are software programs that can communicate with various printers from different manufacturers and models, using a common set of features and commands. Unlike printer-specific drivers, which are designed for a particular device and may require frequent updates, UPDs are generic and can support multiple devices with minimal maintenance. UPDs are usually provided by printer manufacturers or third-party vendors, and they can be installed on the print server or the client computers.

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Arash Nikdast

Founder @ PrintLand.Marketing | Consultant and Executive of Digital Marketing and Online Advertising in Printing Industry | Web-to-Print Solutions | Digital Marketing | Online Printing&Packaging | University Instructor |
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Universal print drivers simplify print management by providing a single driver that works across various printer models and brands, reducing the need for multiple drivers. This standardization streamlines the installation and maintenance process, making it easier for IT departments to manage and update printers. Additionally, universal print drivers enhance compatibility and reduce conflicts, leading to a more efficient and reliable print environment. This approach also supports mobile and remote printing, further increasing flexibility and convenience for users.

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Arash Nikdast

Founder @ PrintLand.Marketing | Consultant and Executive of Digital Marketing and Online Advertising in Printing Industry | Web-to-Print Solutions | Digital Marketing | Online Printing&Packaging | University Instructor |
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Universal print drivers simplify print management by providing a single driver that works across multiple printer models, eliminating the need to install and manage different drivers for each printer. This streamlines the setup process, reduces compatibility issues, and simplifies troubleshooting. With a universal driver, IT administrators can deploy and update printers more efficiently, ensuring consistent functionality and user experience across various devices and locations within the network. This uniformity also makes it easier to manage print settings and policies centrally, leading to improved productivity and reduced support calls.

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2 How do universal print drivers work?

UPDs work by translating the print commands from the applications into a standard format that can be understood by most printers. This format may be based on a common printer language, such as PostScript or PCL, or a proprietary protocol, such as XPS or PDF. UPDs can also query the printers to determine their capabilities and adjust the print settings accordingly. UPDs can operate in two modes: dynamic and static. In dynamic mode, the UPD detects the printer model and features at each print job and adapts the options accordingly. In static mode, the UPD uses a predefined set of features and options for all printers.

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3 What are the benefits of universal print drivers?

UPDs can provide several advantages compared to printer-specific drivers, such as simplified installation and maintenance, improved compatibility and interoperability, enhanced security and compliance, and reduced costs and waste. By using one driver for multiple printers, you can save time, disk space, and bandwidth, while avoiding driver conflicts and errors. You can also use the same driver for different printers from different vendors and models. Furthermore, you can control and monitor the print activity and settings from a central location, enforcing security policies and preventing unauthorized access. Additionally, you can optimize the print performance and quality with the UPD's features and options, reducing the print volume, paper consumption, toner usage, energy consumption, and overall costs.

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4 What are the challenges of universal print drivers?

Using UPDs can present some challenges, such as limited functionality and customization, potential compatibility and performance issues, and user training and support. UPDs may not contain all the features and options of printer-specific drivers, and you may not be able to customize the UPD's user interface or preferences. Additionally, UPDs may not work well with some printers or applications, resulting in incorrect output, slow printing, or print errors. You may also need to update the UPD regularly to ensure compatibility with new devices or software updates. Furthermore, users may need help understanding and using the UPD effectively, so you may need to provide training and support.

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Stephen Dick

Technology Specialist helping B2B Enterprise Customers & Partners get rid of print infrastructure and get the most out of their Managed Print Service and devices | Print Management, Workflow, Device Management, Security
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There are some universal printer drivers that profess to be used across multiple manufacturers. Its recommended to test, test & test again all functionality your users will want to use. As Lisa has mentioned, think of booklets, finishing, tray selection, watermarks, etc

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Lisa Spark

Co-Founder of QPC Group | Passionate about automating & systemising your business
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Yes this can be the case especially when you have extra accessories like booklet makers, hole punch etc. depending on the model you may need the specific driver for that model photocopier

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5 How to choose and implement universal print drivers?

When using UPDs for print management, there are several factors to consider. Assess your current and future print devices, applications, users, and requirements to see if UPDs can meet them. Compare the features, compatibility, performance, security, and support of different UPDs and vendors to find the best one for your needs. You may need to test the UPD's functionality and quality before deployment. Additionally, plan and execute the installation, configuration, and deployment of the UPD. Monitor and maintain the UPD's performance, security, and updates with the UPD's management tools or other solutions.

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Stephen Dick

Technology Specialist helping B2B Enterprise Customers & Partners get rid of print infrastructure and get the most out of their Managed Print Service and devices | Print Management, Workflow, Device Management, Security
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This should absolutely be a factor in considering which printer vendors to standardise on. A good UPD should be widely certified in all of the operating systems (include any virtual systems such as Citrix in that), available in all of the standard emulations (PCL, PCL-XL & PostScript) & include all of the functionality you want. The functionality could be finishing capabilities, could also be security such as controlling the use of colour or making it really easy to be environmentally friendly with the use of duplex.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do universal print drivers simplify print management?

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1 What are universal print drivers?

2 How do universal print drivers work?

3 What are the benefits of universal print drivers?

4 What are the challenges of universal print drivers?

5 How to choose and implement universal print drivers?

6 Here’s what else to consider

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