How can you write an easy-to-skim business report?

1 Use a clear structure

A well-structured report makes it easier for your readers to follow your logic and find the information they need. Start with an executive summary that highlights the key messages, objectives, and outcomes of your report. Then, use headings and subheadings to divide your report into logical sections, such as introduction, background, analysis, discussion, and conclusion. Make sure each section has a clear purpose and connects to the main theme of your report.

2 Write in plain language

Avoid using jargon, acronyms, or technical terms that your audience may not understand. Instead, write in plain language that is simple, clear, and direct. Use short sentences and paragraphs, active voice, and concrete examples. Explain any concepts or terms that may be unfamiliar to your readers. Use transitions and signposts to guide your readers through your report and show how your ideas relate to each other.

5 Proofread and edit

Before you submit or share your report, make sure you proofread and edit it carefully. Check for spelling, grammar, punctuation, and formatting errors. Make sure your report is consistent, coherent, and accurate. Ask someone else to review your report and give you feedback. Use tools like Grammarly or Hemingway to improve your writing style and readability.

By following these tips, you can write an easy-to-skim business report that delivers your message effectively and professionally. You can also use templates or examples of good business reports to guide you and inspire you.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?