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How can you use your intranet to share creative assets and resources?

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If you work in a creative field, you know how important it is to have access to the right assets and resources for your projects. Whether it's images, videos, fonts, templates, or guidelines, you need to be able to find and use them quickly and easily. But how can you do that when your team is working remotely or across different locations? One solution is to use your intranet as a central hub for sharing and managing your creative assets and resources. Here are some ways you can do that.

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Veronica Rosas

Multimedia Designer | Marketing, PR and Communications | Interdisciplinary Artist
Gommun Blaise DIEPEU

Consultant en communication on et off line et éditorialiste
Adam Otey

VP, Client Development @ Huge

1 Create a library

One of the first steps to use your intranet to share creative assets and resources is to create a library or a repository where you can store and organize them. A library can be a dedicated section or a sub-site on your intranet that has folders, categories, tags, and filters to help you sort and search your files. You can also use metadata, such as file name, size, format, date, author, and license, to provide more information and context for your assets and resources.

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Veronica Rosas

Multimedia Designer | Marketing, PR and Communications | Interdisciplinary Artist
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???? Create dedicated channels or libraries for assets ?????, streamline access with organized folders ????, and encourage collaboration with interactive features ????. Don't forget to regularly update content and foster a culture of sharing and feedback! ????

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Bilal iffi ??

Visual Designer at Systems Limited - Visual Design | UI UX | Motion Graphics | Post production
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Use your intranet to share creative assets and resources, create a centralized location for files, categorize assets for easy navigation, provide search functionality, enable commenting and feedback, and regularly update and maintain the content.

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Gommun Blaise DIEPEU

Consultant en communication on et off line et éditorialiste
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Une bibliothèque numérique sur l'intranet peut servir de dép?t central pour tous les documents, images, vidéos et autres ressources créatives. Cela facilite la recherche et l'accès aux fichiers nécessaires pour le travail quotidien.

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Pierre Knight

Senior Professional @ All Things IT
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Utilize your intranet to share informative resources within your organization. A simple website that is easy to navigate and update would be a good start.

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2 Set permissions

Another step to use your intranet to share creative assets and resources is to set permissions and access levels for your library. Depending on your intranet platform and your needs, you can choose who can view, download, upload, edit, or delete your files. You can also create groups or roles to assign permissions to different teams or individuals. For example, you can allow only the marketing team to upload and edit images, while the sales team can only view and download them.

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Gommun Blaise DIEPEU

Consultant en communication on et off line et éditorialiste
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Il est crucial de définir qui peut voir, télécharger, modifier ou supprimer des ressources dans l'intranet. Les autorisations doivent être attribuées en fonction des r?les et responsabilités pour assurer la sécurité et l'intégrité des données.

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3 Use version control

A third step to use your intranet to share creative assets and resources is to use version control and track changes for your files. Version control is a feature that allows you to save and restore different versions of your files, so you can compare, revert, or update them as needed. This can help you avoid confusion, duplication, or loss of data when multiple people are working on the same file. You can also use comments, feedback, or approval tools to communicate and collaborate with your colleagues on your files.

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Gommun Blaise DIEPEU

Consultant en communication on et off line et éditorialiste
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Le contr?le de version permet de suivre les modifications apportées aux documents et de revenir à des versions antérieures si nécessaire. Cela évite la confusion et les conflits entre les versions des documents.

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Adam Otey

VP, Client Development @ Huge
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Your intranet can be a powerful tool for sharing creative assets and resources within your company. By creating a central library, you can organize everything in a user-friendly way. Folders, categories, and tags will help people find what they need quickly. This library should be well-organized to make it easy to find specific assets

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4 Integrate with other tools

A fourth step to use your intranet to share creative assets and resources is to integrate your library with other tools and platforms that you use for your creative work. For example, you can connect your intranet with your cloud storage, your design software, your project management system, or your social media channels. This can help you streamline your workflows, automate your processes, and share your files across different platforms and devices.

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Gommun Blaise DIEPEU

Consultant en communication on et off line et éditorialiste
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L'intranet doit pouvoir s'intégrer avec d'autres outils utilisés dans l'entreprise, comme les plateformes de communication, les systèmes de gestion de projets ou les logiciels de création. Cela crée un écosystème de travail cohérent et efficace.

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5 Keep it updated

A fifth step to use your intranet to share creative assets and resources is to keep your library updated and maintained. This means that you should regularly review, delete, or archive your files that are outdated, irrelevant, or unused. You should also ensure that your files are consistent, compliant, and aligned with your brand identity and standards. You can use tools such as audits, reports, or notifications to monitor and manage your library.

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Gommun Blaise DIEPEU

Consultant en communication on et off line et éditorialiste
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Un intranet doit être régulièrement mis à jour avec les dernières ressources et informations. Cela implique une gestion active pour s'assurer que le contenu reste pertinent et utile.

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6 Promote and educate

A sixth step to use your intranet to share creative assets and resources is to promote and educate your users about your library and its benefits. You can use your intranet's homepage, news, or blogs to showcase your library and highlight its features and functions. You can also use your intranet's forums, chats, or webinars to provide training and support to your users on how to use your library and follow the best practices. You can also encourage feedback and suggestions from your users to improve your library and its usability.

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Gommun Blaise DIEPEU

Consultant en communication on et off line et éditorialiste
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Pour que l'intranet soit utilisé efficacement, il est important de promouvoir son utilisation et d'éduquer les employés sur comment l'utiliser. Des formations et des guides peuvent aider à familiariser tout le monde avec l'outil.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Christine Elizabeth Cooper, JD-MBA

Marketing executive, creative, + AI advocate
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Make your intranet easy to access. Add a desktop icon to work PCs. Put a link in the footer of your website. When people have to try to remember how to access it, many won't bother.

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How can you use your intranet to share creative assets and resources?

1

2

3

4

5

6

7

1 Create a library

2 Set permissions

3 Use version control

4 Integrate with other tools

5 Keep it updated

6 Promote and educate

7 Here’s what else to consider

Creative Strategy

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How can you use your intranet to share creative assets and resources?

1

2

3

4

5

6

7

1 Create a library

2 Set permissions

3 Use version control

4 Integrate with other tools

5 Keep it updated

6 Promote and educate

7 Here’s what else to consider

Creative Strategy

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