How can you use public speaking to delegate tasks more effectively?

Public Speaking is an essential skill and it can work wonders when one knows their audience well. One may ask why knowing the audience is important... Well, the entire communication can be tailored in a manner that can make it completely customised and user friendly. This will have a deep impact on so many fronts right from knowing their current strengths, their vulnerabilities, their understanding levels and their objectives.

Like public speaking; delegating tasks is about knowing your audience. The better your understand who is receiving your message, the better equipped you are to communicate with them in a way that is clear and connects. So knowing that; it is important that before we delegate, we know the people we are delegating to, and if possible delegate parts of the tasks that align with their strengths. If that is not possible, then communicate in ways that resonates with them, some people are ok with verbal directives but some may prefer an email they can refer to later. Understanding who you are speaking to, is the first step in delegating tasks effectively and clearly.

Public speaking can be a powerful tool for delegating tasks effectively. By delivering a clear and persuasive message, you can inspire and motivate your team to take on specific responsibilities. Start by clearly outlining the objectives and expectations of the tasks at hand. Present the benefits and importance of each task, highlighting how they align with the overall vision and goals. Use storytelling techniques to engage your audience and make the delegation personal and relatable. Lastly, ensure open lines of communication, providing opportunities for questions and feedback. Through effective public speaking, you can delegate tasks with clarity, enthusiasm, and confidence, empowering your team to take ownership and excel in their roles.

If you want to connect with your audience or people you are delegating to, let them know that you know how they feel and think. Do your research first. You will become more credible in their eyes and they will want to listen to what you have to say.

Effective delegation through public speaking can be summarized in three key points: Clarity: Break down tasks into simple, clear instructions to ensure understanding. Engagement: Communicate the importance of each task to motivate and involve the team. Follow-up: Provide opportunities for questions and feedback to address any uncertainties. Effective communication is crucial for successful task delegation, leading to better teamwork and outcomes.

Starting with the end goal in mind is the key to getting things done. Knowing what you want to accomplish, setting deadlines and checking in along the way will make a serious difference in the level of results you obtain. And feel free to delegate personal to manage each task!

The skills you learn through public speaking will help you effectively delegate because 1) The art of PREsuation (See Roberto Cialdini's book on that) e and persuation will help you warm people up to accepting and completing the tasks you delegate to them. 2) While learning to communicate your purpose clearly (as well the values and benefits connected to it) in your presentations - will be learning to do the same when speaking to colleagues and collaborators. You will guide them to embracing to the reasons WHY behind the delegated tasks. 3) As for the actual "performance" of public speaking: observing you, they will attribute authoritativeness and trust to you. Later, when delegating, they will be more likely to follow your lead.

Alongside defining what to achieve, it is also important to define what NOT to achieve. You want to use stories to show what are the negative consequences of going too far or not doing the task properly. People should know clearly what you expect and what you want to avoid as consequences, so that they can confidently take action and decisions on your behalf.

Why do we do what we do? So many people fail to understand that having purpose gets you halfway there! With purpose comes intrinsic motivation, additional grit and willingness to overcome obstacles. Oh, and pride in the work accomplished. It‘s an allrounder!

In public speaking and task delegation, clarity of purpose is paramount: 1- Why: Clearly articulate why the task is important. This builds understanding and buy-in. 2- Desired Outcome: Specify what successful completion looks like. This sets clear expectations and goals. 3- Bigger Picture: Show how the task fits into the overall vision or project. This fosters a sense of belonging and importance. 4- Call to Action: Use your public speaking prowess to motivate and inspire action. A compelling narrative can be incredibly motivating. A well-defined purpose does not only guide your team but also enhances and aligns their efforts with the organizational objectives.

I have taught adults from all walks of life and educational standards, first aid since the 80s, voluntary and professionally, former parent staff responsible for training volunteer rescue units, approved courses for legislative requirements, guest speaker to professionals, community groups, school groups, in both modern facilities and remote areas. The key is 'hope for the best but prepare for the worst' Knowing your audience is guess work. You might be walking into a hornets nest. You might loose power and can't rely on technology, you need to modify your presentation seamlessly. And that's a skill. Complacency is a sign of failure.

As well as resources you define the boundaries of the authority and request and the mechanism and frequency to track progress.

In my experience, it’s a good feeling when your manager or a company leader explicitly states something that is tacitly implied. It clears away ambiguity and removes room for interpretation. Be explicit when delegating to your team - don’t just tell them what their role is, tell them what your own role in the project is as well. Finally, don’t forget to ask your team for feedback - there’s only one way to improve at delegation, and it’s to ask the delegates how you could have improved their experience.

One of the greatest skills that we get when we master public speaking is confidence. It is that confidence that adds authority and trust when you delegate to others. It lets others know that you believe in them and that gives them the confidence they need to attack the project. It also shows that you believe in your team and what an incredible feeling that is for your teammate when they know that you believe in them.

Celebrate. When delegating people are supporting people and we aren’t we if we just focus on me. An attitude of gratitude goes along well, can make someone’s day, and it’s the gift that keeps giving. Friendly reminder to celebrate as people like to feel seen and others can learn from their contributions.

Public speaking is not only the tool to get your message across. It encompasses listening skills, empathy, understanding the perspective of team members, receiving the feedback from them and then delegating tasks. Delegation again is successful when you have a mindset of placing trust in team members and equipping them enough with the right skills and tools and trainings. Hence, to delegate a task it is pivotal to have an open communication with team members.

Establish a Clear Communication Channel to Delegate Effectively: Setting up regular check-ins and providing feedback throughout the project can help with this. You may want to avoid micromanaging. However, you do want to establish a communication channel so that the person you’re delegating to feels comfortable asking questions and providing progress updates. Giving a task and not worrying about it may not work. You have to use public speaking skills to monitor the progress along the way without getting in their way.

How can you use public speaking to delegate tasks more effectively? Some might view this as an example of AI confusing disparate concepts, but there certainly are situations in which effective public speaking can result in more effective delegation. For example, a leader who gives a clear presentation to a team will provide context and background so that team members will better understand the underlying goals, and therefore will be better positioned to achieve those goals when tasked with an assignment.