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How can you use email to show appreciation to your coworkers?

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Email is one of the most common and convenient ways to communicate with your coworkers, especially if you work remotely or in different locations. But email can also be a powerful tool to show appreciation, recognition, and gratitude to your colleagues for their work, contributions, and support. In this article, you will learn how to use email to show appreciation to your coworkers in a professional and sincere way.

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1 Why show appreciation

Showing appreciation to your coworkers can have many benefits for your work environment, your relationships, and your productivity. Appreciation can boost morale, motivation, and engagement among your team members, as well as foster trust, collaboration, and feedback. Appreciation can also reduce stress, burnout, and turnover, and increase loyalty, retention, and performance. By showing appreciation, you can also express your values, culture, and goals as an administrative assistant, and demonstrate your skills in communication, emotional intelligence, and customer service.

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Dina Newbert

Experienced C-Suite Administrative Assistant with emphasis on Customer Relations, Trade Show Administration, Office Administration and Purchasing. Proven problem-solver with winning attitude.
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In the geographical area I work, we are experiencing challenges getting and retaining employees. Management is not always involved in the day to day tasks, and sharing that a coworker has gone "above and beyond" can strengthen relationships and improve productivity. Many employees are overworked and have personal issues they are dealing with, so a sincere show of appreciation can turn things around not only for the coworker, but for the company as a whole. By elevating your coworkers (your Team), you can build leaders.

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2 When to show appreciation

Showing appreciation to your coworkers through email is a great way to build relationships and foster a positive work environment. For instance, you can thank them for completing projects or tasks ahead of schedule, helping you with a problem, sharing useful information or resources, achieving a personal or professional goal, celebrating a special event, facing a difficult situation, or going above and beyond their expectations. Email appreciation is an easy and effective way to show your colleagues that you value their contributions.

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Laetitia J.

Executive Administrative Assistant to Global Head of Securities Services & CIB Utilities CCOR
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Fully agree with above - Thank you goes along way - next time that staff members will go out their way to assist you as they know you will recognise the help/assistance - it does not cost one anything to say thank you.

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3 How to show appreciation

Showing appreciation to your coworkers through email requires careful consideration of the tone, format, content, and timing of your message. A clear and relevant subject line that summarizes the main reason for your appreciation is an important first step. Address your coworker by their name or preferred salutation and be specific and sincere about what you appreciate and why. Use positive and polite language that avoids sarcasm, exaggeration, or flattery. Provide examples, details, or evidence of their work, contribution, or support to emphasize your gratitude, admiration, or congratulations. If appropriate, offer your support, assistance, or feedback before closing with a friendly and professional sign-off and signature.

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4 What to avoid

Showing appreciation to your coworkers through email can have many positive effects, but there are some pitfalls to avoid. Sending too many, too few, or too generic emails can lose their impact or meaning, while copying or forwarding emails without permission or relevance can be problematic. Additionally, using inappropriate or unprofessional language, emojis, or images, making assumptions about your coworker's work, contribution, or situation, asking for favors in exchange for your appreciation, and sending emails at inconvenient times are all inappropriate. To ensure your message is well-received and understood, it's important to be mindful of these potential issues.

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5 How to receive appreciation

As an administrative assistant, you may often receive appreciation emails from your coworkers, clients, or managers for your work, contribution, or support. Responding to these emails can significantly affect your reputation, relationships, and results. To do this gracefully and effectively, make sure to acknowledge and thank your coworker for their appreciation email. Accept and celebrate their compliments, recognition, or praise. Additionally, share your insights, challenges, or learnings from your work. Give credit to others who helped or supported you and express your interest, enthusiasm, or commitment for future collaboration or communication.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you use email to show appreciation to your coworkers?

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1 Why show appreciation

2 When to show appreciation

3 How to show appreciation

4 What to avoid

5 How to receive appreciation

6 Here’s what else to consider

Administrative Assistance

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How can you use email to show appreciation to your coworkers?

1

2

3

4

5

6

1 Why show appreciation

2 When to show appreciation

3 How to show appreciation

4 What to avoid

5 How to receive appreciation

6 Here’s what else to consider

Administrative Assistance

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