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How can you streamline resume writing?

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Resume writing can be a daunting and time-consuming task, especially if you have to tailor your resume for different jobs, industries, or formats. However, there are some ways to streamline the process and make it easier, faster, and more effective. In this article, you will learn how to:

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Jennifer Fishberg, Ed.M., CPRW, CEIC

Certified Resume Writer | LinkedIn Profile Writer | Job Search Strategist | Author | INFJ | Introvert Advocate ? I help…
Elena Giorgetti, PCC

Founder of Make an Impact Career Coaching | Top Career Coach in Vancouver | Certified Facilitator of the LEGO? Serious…
Adrienne Tom

32X Award-Winning Executive Resume Writer for Executives (CXO / C-Suite), VPs, and Directors. ? LinkedIn Profile…

1 Choose a suitable format

The first step to streamline resume writing is to choose a format that suits your career goals, skills, and experience. There are three main types of resume formats: chronological, functional, and hybrid. Chronological resumes list your work history in reverse order, highlighting your achievements and progression. Functional resumes focus on your skills and abilities, rather than your employment dates and titles. Hybrid resumes combine elements of both, emphasizing your relevant skills and accomplishments, while also providing a brief work history. Depending on your situation, you may want to use one of these formats or create your own custom one.

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Jennifer Fishberg, Ed.M., CPRW, CEIC

Certified Resume Writer | LinkedIn Profile Writer | Job Search Strategist | Author | INFJ | Introvert Advocate ? I help people tell their career stories so they can get hired, get promoted, and do what they love
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Hybrid resumes are often a great choice for career changers and older job seekers because they emphasize qualifications and results over job titles and dates. This format is really the best of both worlds. It preserves the reverse chronological employment history that most employers and recruiters prefer, making it easy to navigate, while also giving you greater flexibility. Hybrid resumes might, for example, incorporate an "achievement highlights" or "leadership highlights" section, where you can feature your most relevant and impressive results. An "early career" section can also be used at the end to briefly summarize without dates.

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2 Use keywords and phrases

The second step to streamline resume writing is to use keywords and phrases that match the job description and the industry you are applying for. Keywords and phrases are words or terms that employers use to describe the skills, qualifications, and responsibilities they are looking for in a candidate. They are also used by applicant tracking systems (ATS) to scan and filter resumes based on relevancy. To find the right keywords and phrases, you can read the job posting carefully, research the company and the industry, and use online tools or databases. Then, you can incorporate them throughout your resume, especially in your summary, skills, and achievements sections.

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Elena Giorgetti, PCC

Founder of Make an Impact Career Coaching | Top Career Coach in Vancouver | Certified Facilitator of the LEGO? Serious Play? Method
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Using keywords and industry jargon is very important to showcase your value and that you understand the nature of the role you are applying to. Make sure you analyze the job description carefully and add those key words and key skills to your document. A few tools that are really good to help you doing this: 1. ChatGPT: use the prompt "analyze this job description (cut and paste it) and identify the top skills I should highlight in my resume" 2. LinkedIn: Go on your Profile and click on "More" --> Build a Resume --> Create from Profile: the tool will ask you to choose your desired job title and it will provide you a Keyword check and "Suggested Keywords" you should add to your profile. 3. Jobscan.io is also a really good tool.

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3 Highlight your achievements

The third step to streamline resume writing is to highlight your achievements, rather than your duties or responsibilities. Achievements are specific and measurable results that you have accomplished in your previous or current roles, such as increasing sales, improving customer satisfaction, or saving costs. They demonstrate your value and impact to potential employers, and set you apart from other candidates. To highlight your achievements, you can use action verbs, numbers, and percentages, and follow the STAR method (Situation, Task, Action, Result) to describe the context, challenge, action, and outcome of your achievement.

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Adrienne Tom

32X Award-Winning Executive Resume Writer for Executives (CXO / C-Suite), VPs, and Directors. ? LinkedIn Profile Writing and Branding ? Executive Resumes ? Board Director Resumes ? Top Voice Job Search and Careers
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Achievements are essential in a resume because they provide proof of your claims. To help, I strongly recommend starting and maintaining a 'love-me-file' where you regularly record your work impacts. Items to consider adding to your love-me-file include performance reviews/feedback, initiatives, business improvements, new skills, testimonials, media mentions, and awards. Just remember to include details! Metrics matter! Don’t merely record: “Landed new business deal.” Capture specifics, including numbers, dollars, volume, percentages, timelines, team sizes, budget amounts. Something like: "Landed new business deal. Took 6 months to secure. 3-year contract. Worth $1.2M. Partnered with 3 stakeholders. Pursued via X, Y, Z actions".

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Michele Darley

Sr Career Consultant | LinkedIn Top Voice
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You should also consider, when adding achievements, adding how you got to them. Rather than just putting an achievement like saving a company money or time, make sure you are also adding how you accomplished those things.

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4 Keep it concise and clear

The fourth step to streamline resume writing is to keep it concise and clear, avoiding unnecessary or redundant information, jargon, or errors. A concise and clear resume is easier to read and understand, and shows your ability to communicate effectively and professionally. To keep it concise and clear, you can use bullet points, short sentences, and active voice, and limit your resume to one or two pages. You can also proofread your resume multiple times, or use online tools or a friend to check for spelling, grammar, punctuation, or formatting mistakes.

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5 Customize your resume

The fifth step to streamline resume writing is to customize your resume for each job you apply for, rather than using a generic one. A customized resume shows that you have done your research, understand the employer's needs and expectations, and match their criteria. It also increases your chances of passing the ATS and getting noticed by the hiring manager. To customize your resume, you can adjust your summary, skills, and achievements sections to align with the specific job description and keywords. You can also highlight your relevant experience, education, or certifications, and use the same font, style, and tone as the employer.

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6 Update your resume regularly

The sixth and final step to streamline resume writing is to update your resume regularly, rather than waiting until you need to apply for a job. Updating your resume regularly helps you keep track of your accomplishments, skills, and goals, and avoid forgetting important details or achievements. It also saves you time and effort when you need to apply for a job, as you already have a fresh and updated resume ready. To update your resume regularly, you can set a reminder or a schedule to review your resume every few months, or after completing a project, receiving feedback, or learning a new skill.

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Elena Giorgetti, PCC

Founder of Make an Impact Career Coaching | Top Career Coach in Vancouver | Certified Facilitator of the LEGO? Serious Play? Method
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Updating your resume regularly provides you with the opportunity to 'stay in control' of your career advancement. In this way, you will feel less overwhelmed when making a change. Keeping your resume up to date also provides you with a great opportunity to track all your accomplishments and contributions, which is so important to keep your confidence strong.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Jenn Walker Wall

Career Coach + Consultant ? Resume Writer ?? Job Search Strategist ?? Host, Careers at the End of the World ?? Helping you navigate career transitions that align your work, life and values ??
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Give yourself permission to spend some time reflecting and documenting your experience and insights *before* you start revising your resume. This can help you capture what you need to at first and make updating positioning your experience easier down the line.

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How can you streamline resume writing?

1

2

3

4

5

6

7

1 Choose a suitable format

2 Use keywords and phrases

3 Highlight your achievements

4 Keep it concise and clear

5 Customize your resume

6 Update your resume regularly

7 Here’s what else to consider

Resume Writing

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How can you streamline resume writing?

1

2

3

4

5

6

7

1 Choose a suitable format

2 Use keywords and phrases

3 Highlight your achievements

4 Keep it concise and clear

5 Customize your resume

6 Update your resume regularly

7 Here’s what else to consider

Resume Writing

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