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How can you pace your conference presentation to fit the allotted time?

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One of the most common challenges that conference speakers face is how to pace their presentation to fit the allotted time. Whether you have 15 minutes or an hour, you want to deliver your message effectively and avoid rushing or rambling. Here are some tips to help you plan, practice, and adjust your pace during your conference presentation.

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1 Know your goals

Before you start designing your presentation, you need to have a clear idea of what you want to achieve and how you want to engage your audience. Think about the main purpose, the key points, and the desired outcome of your presentation. This will help you structure your content and prioritize your information. You can also use SMART goals (specific, measurable, achievable, relevant, and time-bound) to guide your planning process.

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2 Estimate your timing

Once you have your goals and content ready, you need to estimate how much time you will need for each section of your presentation. A good rule of thumb is to allocate one minute per slide, but this may vary depending on the complexity and density of your content. You can also use a timer or a stopwatch to measure how long it takes you to deliver your presentation out loud. Be realistic and leave some room for unexpected delays, questions, or technical issues.

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Bill Franks

Internationally recognized chief analytics officer who is a thought leader, speaker, consultant, and author focused on analytics, data science, and AI
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I do a ton of presentations, so I keep track of how long any given slide/slide series takes so that when I am asked to do another talk, I can estimate easily how long the new talk will be even if it is a different mix of slides than I have presented before. If I develop a new slide, I do a dry run immediately and add the timing of that slide to my list. So, when developing a new presentation, I grab the slides I need and total up my estimate from my time tracker. I find that the actual time is usually +- a couple minutes of the estimate, which makes it easy to adjust on the fly to hit the timing on the nose.

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3 Practice and refine

The best way to improve your pacing is to practice your presentation as much as possible. You can practice alone, with a friend, or with a coach. You can also record yourself and watch your performance. Pay attention to your speed, tone, pauses, transitions, and body language. Look for areas where you can improve your clarity, emphasis, and engagement. You may need to edit, simplify, or rearrange your content to make it more concise and coherent.

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Bill Franks

Internationally recognized chief analytics officer who is a thought leader, speaker, consultant, and author focused on analytics, data science, and AI
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I always do a dry run of my talks. It is rare that how long you expect a talk to take is what it actually takes. I also always think through what points I can cut if questions start making us go late. I watch the time and will skip some points as needed in order to finish within 30 seconds every time.

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4 Use cues and feedback

During your presentation, you can use cues and feedback to help you monitor and adjust your pace. You can use a clock, a timer, or a countdown device to keep track of your time. You can also use visual aids, such as slides, charts, or graphs, to support your points and break up your speech. Additionally, you can use verbal cues, such as signposts, summaries, or questions, to signal the structure and progress of your presentation. Finally, you can use feedback from your audience, such as their facial expressions, body language, or comments, to gauge their interest and understanding.

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Joseph E. Beaini, P. Eng.

Infrastructure Planning and Optimization Director @ Zayo Group
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Choose your points of emphasis very carefully. Limit your slides to cover only these points in a timely fashion. Read the audience. Have back up slides and be ready to impromptu expand on points of interest. If temporal milestones are needed per slide, give yourself 3 minutes of slack for Q&A. That empowers you to differ some of the deeper interests to that portion of the presentation.

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5 Be flexible and adaptable

Even if you have planned and practiced your presentation well, you may still encounter some challenges or surprises that affect your pacing. For example, you may have less or more time than expected, you may face technical difficulties, or you may receive unexpected questions or reactions from your audience. In these situations, you need to be flexible and adaptable. You can skip or shorten some sections, add or emphasize some points, or change your tone or style to suit the situation.

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Drs. Chantal van den Berg

Keynote spreker, expert, auteur >60K volgers over Gedragspsychologie Neuromarketing & Nudging. >12 jaar ervaring als spreker over hoe je Neuromarketing praktisch toepast voor elke uitdaging op je werk
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Make sure that you always prepare your presentation shorter than the planned time you have been given. There is nothing more annoying for an organization when speakers are late. Always keep one advice in hand that you can give as a bonus when you have extra time.

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6 Enjoy and learn

Finally, remember that pacing is not only about time management, but also about communication and connection. You want to pace your presentation in a way that allows you to deliver your message effectively and authentically, and to create a positive and memorable impression on your audience. You also want to enjoy the experience and learn from it. You can ask for feedback, evaluate your performance, and celebrate your achievements. You can also identify your strengths and areas for improvement, and apply them to your future presentations.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Paul Babin

Assistant Professor of Business at Covenant College
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Less is more. Commonly presenters try to cover too many points, resulting in a rushed, confusing effect. Pick the main points to emphasize.

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How can you pace your conference presentation to fit the allotted time?

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1 Know your goals

2 Estimate your timing

3 Practice and refine

4 Use cues and feedback

5 Be flexible and adaptable

6 Enjoy and learn

7 Here’s what else to consider

Conference Speaking

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